RIF-923_Addendum_01.2025.04.28.docx
DOCX document 31 KB Posted
- Attached to
- 2025 DPS/BCA BTAM Conference
- Solicitation number
- 2000016926
- Issued by
- Dakota County, Minnesota
About this file
This document is an Addendum (No. 01) issued by the Minnesota Office of State Procurement for the Department of Public Safety's Bureau of Criminal Apprehension (BCA) Behavioral Threat Assessment Management (BTAM) Conference. The addendum modifies the original solicitation, revising key conference details including alternative conference dates of October 21-23, 2025, and specific lodging and meal dates for October 27-30, 2025. The solicitation seeks a conference facility within 35 miles of Brainerd, MN to host approximately 300 attendees, with proposals due by May 7, 2025, at 3:00 PM Central Time. The contract term runs from execution through December 31, 2025, with the state reserving the right to negotiate with multiple responders or reject all submissions.
The addendum addresses potential vendor questions, specifically rejecting a proposed facility with 285 guest rooms that did not fully meet the state's 290-room requirement. The procurement emphasizes diversity and inclusion, encouraging participation from minority-owned, women-owned, veteran-owned, and disability-owned businesses. Casinos are explicitly prohibited from bidding. The evaluation will be comprehensive, with 800 of 1000 possible points allocated to cost details. Vendors must be registered in the SWIFT system and can seek assistance from the Vendor Assistance Helpdesk. The state will not guarantee minimum attendance or lodging, and prices must be firm and quoted in US currency, inclusive of all associated fees, taxes, and overhead.
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Other files
| File | Type | Posted |
|---|---|---|
| 2025_DPS_BCA_BTAM_Conference.pdf | ||
| RIF-923-Exhibit-D-Supplement-1-Price-Schedule.xlsx | XLSX spreadsheet | |
| RIF-923_Attachments.docx | DOCX document | |
| RIF-923_RFP.docx | DOCX document | |
| RIF-923_SampleContractAndExhibits.docx | DOCX document |
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Text version
Office of State Procurement 112 Administration Building 50 Sherburne Avenue St. Paul, MN 55155
SOLICITATION ADDENDUM
| Addendum No.: |
| 01 |
| Date of Addendum: |
| April 28, 2025 |
| Due Date, Time: |
| 3:00 PM CT, May 7, 2025 |
| Revised Due Date, Time: |
| Buyer: |
| David Sisk |
| Agency: |
| Department of Public Safety |
| SWIFT Event/Posting Ref. No.: |
| G0210-2000016926 |
| Title: |
| 2025 Bureau of Criminal Apprehension Behavioral Threat Assessment Management (BTAM) Conference |
SCOPE OF ADDENDUM
This addendum, containing the following revisions, additions, deletions, or clarifications, is hereby made part of the Solicitation, including the Sample Contract and Exhibits if applicable.
The purpose of this addendum is to revise the Solicitation, revise the Sample Contract and Exhibits, and respond to questions received by the deadline stated in the Solicitation.
Responders acknowledge receipt of this addendum by responding to SWIFT Event No. 1, Version 2 (or more recent version) by the solicitation due date and time.
Except as modified by this addendum, all the terms and conditions remain in full force and effect.
ADDENDUM
The following sections of the Solicitation are amended as follows (strikethrough is used for deletions and underlining for insertions):
Sample Contract and Exhibits, Exhibit C - Supplement 1, Section 1: Purpose and Background, Item 1.4 Alternative Date(s), is hereby DELETED and REPLACED with the following:
1.4 Alternative date(s) (if any): none October 21-23, 2025
Sample Contract and Exhibits, Exhibit C - Supplement 1, Section 2: Lodging, Item 2.1 Dates, is hereby DELETED and REPLACED with the following:
2.1 Monday 10/27, Tuesday 10/28, Wednesday 10/29
Sample Contract and Exhibits, Exhibit C - Supplement 1, Section 6: Meals and Refreshment Breaks, Subsection 6.1 Breakfast, Item 6.1.1 Dates, is hereby DELETED and REPLACED with the following:
6.1.1 Dates: Tuesday 10/28, Wednesday 10/29, Thursday 10/30
Below are the State’s responses to questions received by the deadline stated in the solicitation.
“We are booked solid on their preferred dates. Would they consider alternate dates for this conference?”
Yes. See the amended Sample Contract and Exhibits noted above in Section I. October 21-23 have been added as alternative dates.
“At [FACILITY], we have 285 guest rooms on the property. We have 235 single occupancy individual rooms, 14 2-bedroom cabins and 4 houses with a total of 22 bedrooms. All of the rooms in the houses and 2-bedroom cabins are individually keyed so they all have their own locks. The bid lists that you need 290 rooms, so I want to confirm if what we can offer would work or if it would not work. Your group would be the only group on property so you would have everything to yourselves.”
No, this option will not work for the State.
END OF ADDENDUM
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