Ricoh 8320s C7210s Statement of Work Jan 2023.pdf

US Department of Agriculture (USDA)

Statement of Work

NASS

National Operations Division

Acquisition of Ricoh Pro 8320s & C7210s

Production Printers

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project

Acquisition of Ricoh Pro 8320s & Pro C7210s Production Printers

General Information

1.0 Scope of Work

The NASS NOD Print Mail Center requires the acquisition of two Ricoh Pro high-speed printers configured with the features and finishing units in section 3.0 to replace three Ricoh Pro high-speed printers coming off lease June 10, 2023. The purchase of these units will provide the updated technology and equipment required to meet operational needs. In addition, NASS currently owns and utilizes peripheral finishing equipment to include folders, trimmers and bookletmaker that is only compatible with Ricoh production printers. NASS requires the purchase of a Ricoh Pro 8320s (black and white) and a Ricoh Pro C7210s (color, black and white) to replace the end of lease equipment and operate in conjunction with NASS owned Ricoh compatible finishing units. NASS requires the Contractor has a local presence to ensure operational status of the equipment is maintained.

2.0 Background

The United States Department of Agriculture (USDA), National Agricultural Statistics Service (NASS), National Operations Division (NOD) operates a Print Mail Center (PMC) at 9700 Page Ave., St. Louis, MO 63132. The PMC is responsible for printing, folding, inserting and mailing hundreds of thousands of reports, communications, and survey forms each year. Various machines are utilized to complete these processes including multiple high-speed printers and document finishing units. Data collected from survey forms and respondent communications are used to produce hundreds of agricultural reports including Principle Federal Economic Indicator reports.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall supply the following production printers with peripheral equipment as listed to include delivery, configuration set-up and training at the work site:

Ricoh Pro 8320s – Quantity 1:

• Vacuum Feed LCIT

• Buffer Pass Unit

• SR5120 Booklet Finisher

• Trimmer Unit

• Punch Unit

• Fiery EB-35

• BY5020 Multi-Bypass tray

• Multi-Bypass Attachment Kit

Ricoh Pro C7210s – Quantity 1:

• Vacuum Feed LCIT

• SR5120 Booklet Finisher

• Trimmer Unit

• Punch Unit

• Fiery E-46A

The Contractor shall have a local presence and respond to manufacturer warranty issues within 4 hours for service calls placed during business hours (8:00AM – 5:00 PM) Mon – Fri except Federal holidays.

4.0 Government Furnished

All equipment shall be delivered and installed at the USDA NASS National Operations Division facility located at 9700 Page Ave., Olivette, MO in the Print Mail Center on floor B1. The Government will provide a federal employee escort for building secured area access of Contractor installers and technicians during business hours Monday – Friday except the following Federal holidays:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans’ Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

5.0 Deliverables / Schedule

Equipment shall be delivered at Government facility within 120 days of receipt of order:

Item No. Deliverable Objective Due 1 Product order Receipt of goods Delivered within 120 days from receipt of order 2 Set-up Equipment is configured with peripheral units Within 3 days of product deliver 3 Training Equipment training of NASS personnel At time of set-up

6.0 Travel

None

7.0 Contractor’s Key Personnel

None

8.0 Security Requirements

None

9.0 Data Rights

None

10.0 Section 508 – Electronic and Information Technology Standards

(a) This SOW is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by the Workforce Investment Act of 1998 (P.L. 105-220). Specifically, subsection 508(a)(1) requires that when the Federal Government procures Information and Communications Technology (ICT)1, the ICT must allow Federal employees and members of the public with disabilities comparable access to and use of information and data provided to Federal employees and members of the public without disabilities.

(b) The ICT accessibility standards as 36 CFR Part 1194 were developed by the Architectural and Transportation Barriers Compliance Board (also known as the Access Board) and apply to contracts, task orders, and indefinite quantity contracts on or after June 25, 2001.

(c) Each Information and Communications Technology (ICT) product or service furnished under this contract shall comply with the Information and Communications Technology Accessibility Standards (36 CFR 1194), 1 Please note that the term Information and Communications Technology (ICT) is synonymous with Electronic and Information Technology (EIT), the previously used term. The term ICT will be used to meet international standards after the release of the Section 508 Refresh as specified in the contract, at a minimum. If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, repair or replace the non-compliant products or services within a period of time specified by the Government in writing. If such repair or replacement is not completed within the time specified; the Government shall have the following recourses:

1) Cancellation of the contract, delivery, or task order, purchase or line item without termination liabilities; or

2) In the case of custom Information and Communications Technology (ICT) being developed by a contractor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the non-compliant ICT, with the contractor liable for reimbursement to the Government for any expenses incurred thereby.

(d) The contractor must ensure that all ICT products and services that are less than fully compliant with the accessibility standards are provided pursuant to extensive market research and are the most current compliant products or services available to satisfy the contract requirements.

(e) For every ICT product or service accepted under this contract by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either a contract specified refresh cycle for the product or service, or on a contract effective option/renewal date, whichever shall occur first.

The Contractor shall comply with the standards, policies, and procedures below. In the event of conflicts between the referenced documents and this SOW, the SOW shall take precedence.

Section 508 Accessibility Standards

1) 29 U.S.C. 794d (Rehabilitation Act as amended)

2) 36 CFR 1194 (Section 508 standards)

3) http://www.access-board.gov/sec508/508standards.htm (Section 508 standards)

4) FAR 39.2 (Section 508)

5) http://www.ocio.usda.gov/document/departmental-regulation-4030-001 (USDA standards, policies, and procedures for Section 508)

Attachment