RFx 6100066395.pdf

ORIGINAL

BID - Invitation For Bid

5011 DHS ODP EBC MEAT AND FISH BID

BID Effective Date:

08/11/2026

Bid Invitation Number:

6100066395

Type of Security furnished if required:

Irrevocable letter of credit

Supplier Name/Address:

Your SAP Vendor Number with us: _______________________

Certified bank cashier's check

Certificate of deposit

Other as specified by bid

Bond - If annual bond:

What is the name of the principal on the bond?

Procurement Contact:

Buyer: Tamara George

Phone: 814-472-0289

Fax:

Return Bid by:

Bid Ending Date:

08/25/2026

Bid Ending Time:

14:00:00

Expiration Date of Contract (if applicable)

Delivery Date:

See Items

Issuing Office:

Tamara George

Commonwealth of Pennsylvania

US

Please Return Quotation to:

Commonwealth of Pennsylvania

US

Please Deliver To:

DHS - Ebensburg Center 4501 Admiral Peary Hwy Ebensburg PA 15931 US

This Invitation For Bids is comprised of: Part I, General Information; Part II, Bid Requirements; Part III, Criteria For Selection;

Part IV, IFB Specifications; Part V, Contract Clauses; any documents attached to this Invitation For Bids or incorporated by reference; and any addenda issued by the Issuing Office prior to Bid Opening.

Supplier's Signature _________________________________ Title ____________________________________________

Printed Name _________________________________ Date ________________________

The Bidder has completed and submitted this Bid in accordance with the instructions and requirements and terms and conditions of the Invitation For Bid. The Bidder has attached documents that are required to be submitted with this Bid and those attachments are incorporated by reference and made a part of this Bid. The Bidder, intending to be legally bound hereby, offers and agrees, if this Bid is accepted, to provide the awarded items at the price(s) set forth in this Bid at the time(s) and place(s) specified.

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

1 BEEF,GROUND 4,280.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

List of Items Continued on Following Page

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

MEAT

135292 GROUND BEEF, FINE GRIND – Using the procedures outlined in the IMPS interim QA provisions effective 10/90, the average fat content will be no more than 20%. The product must be labeled to indicate the fat content. Meat from head, tongue, heart, esophagus or straight (added) fat is not acceptable. Meat derived from the Advanced Meat Recovery system and/or Fatty Reduced Beef Products is not permitted.

Frozen. Packaged in 10 lb units.

No beef is allowed from the advanced meat recovery system.

NOTE: Label indicating 80/10 ARE NOT acceptable.

PLEASE CIRCLE BRAND TO BE PROVIDED

ACCEPTABLE BRANDS CODE(S)

Greenview no code available Kesslers 52280136 (10 lb units) Kesslers 52285136 (5 lb units) Fiori Food Service BF47 Heeps B533 IBP (Tyson) DO385(10#; D0231(5#)

DELIVER:

320 lb 10/05/26 320 lb 10/13/26 360 lb 10/19/26 320 lb 10/26/26

320 lb 11/02/26 320 lb 11/09/26 360 lb 11/16/26 320 lb 11/23/26 320 lb 11/30/26

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

320 lb 12/07/26 360 lb 12/14/26 320 lb 12/21/26 320 lb 12/28/26

2 PORK,GROUND,FINE GRIND 1,640.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

275262 GROUND PORK, FINE GRIND – Ground pork shall be reasonable uniform, having light pink to light red color. Product shall be labeled to indicate a maximum fat content of 20% of finished product. The meat shall be free of bones, cartilage, seedy mammary tissue, connective tissues and exposed lymph glands. Frozen. Packed in 5 lb units.

PLEASE CIRCLE BRAND TO BE PROVIDED

ACCEPTABLE BRANDS CODE(S)

Greenview no code available Farmland 134667 Kesslers 698 Martin 2085 Albert 230082 Berkshire Foods 20017 Reinhart 32890 Fiori Food Service PK34 Heeps P242

DELIVER:

80 lb 10/05/26 160 lb 10/13/26 200 lb 10/19/26 80 lb 10/26/26

80 lb 11/02/26 160 lb 11/09/26 200 lb 11/16/26 80 lb 11/23/26 80 lb 11/30/26

160 lb 12/07/26 200 lb 12/14/26 80 lb 12/21/26 80 lb 12/28/26

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

3 HAM, REDUCED FAT 300.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

HAM, REDUCED FAT & SODIUM, CURED &

SMOKED, FULLY COOKED, BONELESS –

Ready to serve. Ham must be labeled “Ham in Natural Juices” or “Ham, Water Added”. Product must be at least 95% fat free and no more than 290 mg. sodium/ounce. A cross section of this item should have the appearance of four (or less) whole muscle systems. It shall have no detrimental holes in the finished product. Product should derive from a cooked ham that was cooked in a water or steam medium in an impervious casing. Vacuum packed. Chilled.

SPECIAL NOTE: Chilled hams must contain a date of production on each ham or master container.

Date of production will either be identified by a straight forward calendar or other coding method.

If another coding method is used, explanation will be sent to each Facility Director of Dietetic Services.

PLEASE CIRCLE BRAND TO BE PROVIDED

ACCEPTABLE BRANDS CODE(S)

Berks Bershire Ham 5033 Bar S Presidents Pride 1317 Hatfield (Country Maid) 2394 Smoky Ridge 8610 Farmland Gold Medal 129870 Albert’s (Boneless Gourmet) 174F Albert’s (Boneless Smoke) 170

Gwaltney 5563 Bilmar 17555 Hormel Virginia Style 43526 Patric Cudahy 4320017162

DELIVER:

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

75 lbs 10/05/26

75 lbs 11/02/26 75 lbs 11/30/26

75 lbs 12/28/26

4 CHARBROILED BEEF HAMBURGER 13.000 Case

Item Text

BEEF BURGERS, FULLY COOKED –

charbroiled, 100% yield, product not to contain soy, Frozen 54-3 oz per case

Ballpark

Deliver:

1 cs 10/05/26 1 cs 10/13/26 1 cs 10/19/26 1 cs 10/26/26

1 cs 11/02/26 1 cs 11/09/26 1 cs 11/16/26 1 cs 11/23/26 1 cs 11/30/26

1 cs 12/07/26 1 cs 12/14/26 1 cs 12/21/26 1 cs 12/28/26

5 HOT DOGS, 10# 240.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

FRANKFURTERS - Formula Turkey beef Lbs.

(IMP Natural color. Skinless.

Shall #800) not contain any binders, extenders (HVP is acceptable) such as nonfat dry milk, or soy product, partially defatted fatty tissue or variety meats. Size 8 links per lb.; length 5 to 6 inches. Atmosphere controlled package.

3 to 10 lb. bulk units. Chilled.

Special Chilled product must contain a date of Note: production on each master container. Date of production will either be identified by a straightforward calendar date or other coding method. If another coding method is used, explanation will be sent to each facility Director of Dietetic Services.

Acceptable Brands: Code(s)

HOT DOGS – FRANKS, 8-1, Turkey Beef, Low Sodium, Low Fat, 2-5# packages per case

Berks Berks

Deliver:

80 lb 10/13/26

80 lb 11/09/26

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

80 lb 12/07/26

6 PORK LOIN, FRESH, BONELESS 490.000 US

Pound $_____________ $________________ Item Text

PORK LOINS – Center Cut, Boneless, trimmed, 8-11# average 6 loins per case

Hatfield

70 lbs 10/05/26 70 lbs 10/13/26

70 lbs 11/02/26 70 lbs 11/09/26 70 lbs 11/30/26

70 lbs 12/07/26 70 lbs 12/28/26

7 BBQ RIBLETS 12.000 Case

Item Text

BBQ RIBLETS, Fully cooked Portion size 3.5 oz to 4 oz each, charbroiled 53-3oz sv, 10# cs

Advance

DELIVER:

12 cs Vendor will be notified of delivery dates and quantity

8 HAM DICED 140.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

DICED HAM – From fully cooked ham, water added, .25”x.25” 2-5#

Hatfield

20 lbs 10/05/26 20 lbs 10/13/26

20 lbs 11/02/26 20 lbs 11/09/26 20 lbs 11/30/26

20 lbs 12/07/26 20 lbs 12/28/26

9 HAM, GROUND 240.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

GROUND HAM - Should be derived from a fully cooked ham, water added product.

Product should be derived from a ham that was cooked in a water or steam medium in an impervious casing.

3/8" coarse grind. 3 to 10 lb.

unit. Frozen.

Acceptable Brands: Code(s) Kesslers 924 Heeps P101 Hormel 30082 Hormel

DELIVER:

40 lb 10/19/26 40 lb 10/26/26

40 lb 11/16/26 40 lb 11/23/26

40 lb 12/14/26 40 lb 12/21/26

10 BACON BITS, CRUMBLES 12.000 US

Pound $_____________ $________________ Item Text

BACON, BITS, CRUMBLES, PURE– 6/1#

Fully Cooked Real Bacon Bits are made from fully cured bacon ends & pieces. Ground through a 5/16" plate prior to cooking. Ready to eat.

12 lb Vendor will be notified of delivery dates and quantity

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

11 PORK CHOPETTE 16.000 Case

Item Text

PORK, PATTY, COUNTRY FRIED,

BREADED, WHOLE GRAIN,

PRECOOKED/FULLY COOKED

Ground pork, with a crispy whole grain coating and seasoned with onion and garlic powder. Fully cooked, IQF.

85/3.85 OZ

Advance.Pierre

DELIVER:

4 cs 10/05/26 4 cs 10/26/26

4 cs 11/23/26

4 cs 12/21/26

12 HAM, PRE-SLICED, VIRGINIA 8.000 Case

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

HAM, SLICE, VIRGINIA, NO MSG

12/1 # per case A nice, cooked Virginia ham, with excellent sweet and smoke flavor and texture. Available conveniently packed and thinly sliced.

Ingredients:

ham, water, contains less than 2% of salt, corn syrup, modified corn starch, sodium phosphate, sodium erythorbate, smoke flavoring sodium nitrite, carmel color

Acceptable Brand: Thin ‘N Trim

DELIVER:

8 CS VENDOR WILL BE NOTIFIED OF

DELIVERY DATES AND AMOUNTS.

13 HOT DOG, TURKEY 40.000 US

Pound $_____________ $________________ Item Text

HOT DOG, 10-1, TURKEY

Fully cooked, smoked turkey franks.

Franks are 1.6 oz. each, or 10 to a pound. 100 turkey franks packed in two 5 pound vacuum packages.

Perdue

DELIVER:

40 lbs Vendor will be notified of delivery dates and quantities.

14 SAUSAGE PATTY, TURKEY 6.000 Case

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

TURKEY, SAUSAGE, PATTY, FULLY

COOKED, 160/1.025oz Fully cooked turkey sausage patty, made from white turkey.

Jennie-O

DELIVER:

2 cs 10/19/26

2 cs 11/16/26

2 cs 12/14/26

15 BEEF, POT ROAST 300.000 US

Pound $_____________ $________________ Item Text

BEEF, POT ROAST, CHOICE, FULLY

COOKED, PREMIUM

USDA Choice Beef, contains only 170mg of sodium per 3oz serving

2/9#AVG

Natural Choice by Hormel Foods

DELIVERY:

75 lbs 10/05/26 75 lbs 10/26/26

75 lbs 11/23/26

75 lbs 12/21/26

16 CRAB CAKES 560.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

CRAB CAKES – Breaded Crabby Cakes, 54-3 oz per case, 10# cases

Mrs. Friday’s

DELIVERY:

80 lb 10/05/26 80 lb 10/19/26

80 lb 11/02/26 80 lb 11/16/26 80 lb 11/30/26

80 lb 12/14/26 80 lb 12/28/26

17 FISH, BREADED, 800.000 US

Pound $_____________ $________________

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

202037

FISH, PORTIONS, COD, BREADED -

Pre-cooked IQF, equivalent to USDC Grade A. Packed under Federal Inspection (P.U.F.I.).

Species: Cod Portion Size: 3 oz May be square,, rectangular or fillet shaped, but all portions must be the same shape and size.

Skinless and boneless. Cut from frozen fish flesh (not ground or minced), coated with batter and breading. Pre-cooked are to be lightly fried. Product to contain not less than 65% by weight of fish flesh.

Layer packed with moisture-proof paper between each layer. Packed in 10 lb cartons

ACCEPTABLE BRAND CODE

Samband of Iceland 22055

DELIVER:

80 lb 10/05/26 80 lb 10/13/26 80 lb 10/26/26

80 lb 11/02/26 80 lb 11/09/26 80 lb 11/23/26 80 lb 11/30/26

80 lb 12/07/26 80 lb 12/21/26 80 lb 12/28/26

18 COD LOINS 6.000 Case

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

COD LOINS – Unbreaded, 4 or 5oz, boneless, IQF, Skinless 10# per case, Equivalent to USDC Grade A Packed under federal inspection (P.U.F.I.) Species: Cod, Pollock or Haddock. May be square, triangular, or rectangular but all portions must be the same shape and size. Skinless and boneless.

Cut from frozen fish block and comprised of cohering pieces of fish flesh (not ground or minced) Layer packed with moisture proof paper between each layer.

Atlantic Ocean

DELIVER:

1 cs 10/13/26 1 cs 10/26/26

1 cs 11/09/26 1 cs 11/23/26

1 cs 12/07/26 1 cs 12/21/26

General Requirements for all Items:

Header Text

The Department of Human Services, Ebensburg Center is seeking a contractor to provide Meats and Fish for the Dietary Requirements Bid for consumers located at 4501 Admiral Peary HWY Ebensburg PA 15931 for the months of October, November and December 2026.

Bidders will bid only the Acceptable Brands listed on the specification sheet.

Bidders must bid products that meet the specifications/pack sizes and codes of the Acceptable brands.

Delivery Dates are specified in accordance with facility storage space allotments and must be adhered to;

facilities may arrange alternate deliveries as it requires.

QUANTITIES MAY BE ADJUSTED AT REQUEST OF DIETARY DIRECTOR TO MEET THE NEEDS OF OUR CONSUMERS.

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

Award will be made by lowest price per line item or may be awarded based on lowest overall price.

Late bids will be disqualified. Contractor must provide appropriate responses to all "Mandatory Attributes" contained in the solicitation. Failure to submit bid as describe may result in yours being rejected as a non-responsive bidder.

ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for monitoring the DGS emarketplace website to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us You may refer to the SRM Bidding Reference Guide on the Supplier Service Center for bidding instruction or contact the helpdesk at (877) 435-7363, choose option 2.

ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for monitoring the DGS emarketplace website to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us You may refer to the SRM Bidding Reference Guide on the Supplier Service Center for bidding instruction or contact the helpdesk at (877) 435-7363, choose option 2.

The following documents are incorporated by reference:

ATTACHMENTS:

01. MEAT AND FISH SPECS

02. TERMS AND CONDITIONS

03. WORKERS PROTECTION

04. RECIPROCAL LIMITATIONS

05. EXECUTIVE ORDER

Enter total bid amount here >>>>>>>>>>>>>

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC MEAT AND FISH BID

Original Approval Date: 07/27/2026

Supplier Name: ________________________________

*** Attributes Page ***

*** No further information for this bid ***

Mandatory QUESTION #02 - Is the offer in accordance with the “Representations and Authorizations” listed in section “Submission – 001.1” of the attached solicitation document?

Response:

Mandatory QUESTION #01 - Has the submitter read, and does the submitter understand, the “Representations and Authorizations” listed in section “Submission – 001.1” of the attached solicitation document?

Response:

PA PREFERRED AGRICULTURAL - ARE YOU OFFERING TO PROVIDE PA-PRODUCED AGRICULTURAL PRODUCTS AS DEFINED BY PA EXEC ORDER 2010-03 (ATTACHED)? IF YES, IN THE COMMENTS SECTION IDENTIFY WHICH LINE

ITEMS IN YOUR BID ARE PA-PRODUCED AGRICULTURAL PRODUCTS.

Response: