RFSOQBDC01-22-23 Rish Recreation Area.pdf

FLORIDA DEPARTMENT OF

Environmental Protection

Marjory Stoneman Douglas Building

3900 Commonwealth Boulevard Tallahassee, FL 32399

Ron DeSantis Governor

Jeanette Nuñez

Lt. Governor

Shawn Hamilton Secretary

April 29, 2022

Prospective Consultant

Subject: DEP Solicitation Number RFSOQBDC01-22/23 Request for

Statements of Qualifications (RFSOQ) for Professional Architecture/Engineering Services for the William J. "Billy Joe" Rish Recreation Area Facility Development Projects

The RFSOQ package consists of this transmittal letter and the following attachments:

Attachment A DEP Solicitation Acknowledgement Form Attachment B General Instructions for the Preparation and Submission of

Statements of Qualifications Attachment C Scope of Services Attachment D Client Reference Form Attachment E Drug Free Workplace Certification Attachment F Evaluation Criteria Attachment G RFSOQ Response Checklist Attachment H Sample Contract Attachment I Project Area Map

Your response should comply fully with these instructions which stipulate what is to be included in the response. Prospective contractors submitting a response to this solicitation shall identify the solicitation number, date and time of opening on the sealed envelope or package transmitting their response. This information is used only to put the Department of Environmental Protection’s (DEP) mailroom on notice that the package received is a response to a DEP solicitation and therefore, should not be opened but delivered directly to the Bureau of Design and Construction Procurement Section.

This solicitation does not commit DEP to pay any costs incurred in the preparation and submission of a response in any form or to procure or contract for said services or supplies. The Secretary of the DEP or his written designee are the only individuals who can commit the DEP to the expenditure of funds in connection with any contract resulting from this solicitation.

The designated DEP, Bureau of Design and Construction, Contracts Section representative for this solicitation is the undersigned. All communications hereon should cite the subject solicitation number and be directed to my attention at the contact information provided in Attachment B, Item B.5.

Sincerely, Laurinda Micheels Contracts Specialist Bureau of Design and Construction

DEP Solicitation No. RFSOQBDC01-22/23, Attachment A, Page 1 of 1

Attachment A

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

REQUEST FOR STATEMENTS OF QUALIFICATIONS

PROFESSIONAL SERVICES

SUBMIT PROPOSAL TO:

Department of Environmental Protection Bureau of Design and Construction, Contracts Section 3800 Commonwealth Blvd. MS 520 Tallahassee, FL 32399

AGENCY RELEASE DATE:

April 29, 2022

SOLICITATION TITLE: SOLICITATION NO:

Requests for Statements of Qualification for Professional Architecture/Engineering for the William J. "Billy Joe" Rish Recreation Area Facility Development Projects RFSOQBDC01-22/23

PROPOSALS WILL BE OPENED 4:00 P.M. Eastern On June 8, 2022 and may not be withdrawn within 180 days after such date and time.

VENDOR NAME:

VENDOR MAILING ADDRESS:

CITY – STATE – ZIP:

*AUTHORIZED SIGNATURE (MANUAL)

PHONE NUMBER:

FREE NUMBER:

FAX NUMBER: *AUTHORIZED SIGNATURE (TYPED), TITLE

EMAIL ADDRESS:

FEID NO.: *This individual must have the authority to bind the respondent.

TYPE OF BUSINESS ENTITY (Corporation, LLC, partnership, etc.):

I certify that this Proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this Proposal and certify that I am authorized to sign this Proposal for the Proposer and that the Proposer is in compliance with all requirements of the Request for Proposal, including but not limited to, certification requirements. In submitting a Proposal to an agency for the State of Florida, the Proposer offers and agrees that if the Proposal is accepted, the Proposer will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the State of Florida. At the State’s discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the Proposer.

RESPONDENT CONTACTS: Please provide the name, title, address, telephone number and e-mail address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

NAME, TITLE: NAME, TITLE:

ADDRESS: ADDRESS:

PHONE NUMBER: PHONE

NUMBER:

FAX NUMBER: FAX NUMBER:

EMAIL ADDRESS: EMAIL

ADDRESS:

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 1 of 19

ATTACHMENT B

GENERAL INSTRUCTIONS FOR THE PREPARATION

AND SUBMISSION OF STATEMENTS OF QUALIFICATIONS FOR

PROFESSIONAL ARCHITECTURE/ENGINEERING SERVICES FOR THE WILLIAM J.

“BILLY JOE” RISH RECREATION AREA FACILITY DEVELOPMENT PROJECTS

B.1 Solicitation Number: RFSOQBDC01-22/23

B.2 Solicitation Type: Request for Statements of Qualifications (RFSOQ)

B.3 Date of RFSOQ Issuance: April 29, 2022

B.4 Program Area: Bureau of Design and Construction (BDC) Florida Department of Environmental Protection (DEP)

B.5 Solicitation Submission/Timeline (This section supersedes PUR1001.):

By May 12, 2022, all questions from prospective contractors must be submitted in accordance with the directions in section B.6.

By May 19, 2022, the DEP anticipates posting questions received and the DEP’s answers on the MyFloridaMarketPlace Next Generation Vendor Information Portal.

By June 8, 2022, at 4:00 pm (ET), prospective contractors shall submit four (4) sets of their response to this solicitation: one (1) marked original, two (2) marked copy and one (1) CD or USB storage drive containing a pdf format of their response. Electronic submission of responses is not required and will not be accepted for this solicitation. Responses may be sent by U.S. Mail, Courier, or Hand-Delivered. (Hand-delivered responses must be taken to the Carr Building Welcome Desk, 3800 Commonwealth Blvd., Tallahassee, Florida 32399)

RESPONSES TRANSMITTED BY FACSIMILE OR EMAIL WILL NOT BE

CONSIDERED.

Responses must be received by:

Laurinda Micheels Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Blvd. MS #520 Tallahassee, Florida 32399-3000 Telephone Number: (850) 245-2781 Email: BDC_Contracts@dep.state.fl.us mailto:BDC_Contracts@dep.state.fl.us

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 2 of 19

All responses must be submitted in a sealed package and shall be clearly marked on the outside with the solicitation number and date/time of solicitation opening for which the response is intended. The DEP is not responsible for the opening of any solicitation package which is not properly marked. It is the respondent’s responsibility to assure its response is submitted at the place and time indicated in this solicitation. Respondents are required to complete, sign, and return the “DEP Solicitation Acknowledgement Form” with their response.

CAUTION: A response received at the designated office after the exact time specified for receipt will NOT be considered.

On or after July 6, 2022, the recommended short list of finalists selected to participate in oral discussions with the DEP will be posted on the Florida Department of Management Services (DMS) MyFloridaMarketPlace (MFMP) Next Generation Vendor Information Portal (VIP). To access the posted results, go to https://vendor.myfloridamarketplace.com/. Once at this site, the steps listed below should be followed to access the VIP.

― Click on VENDORS ― Click on "View Solicitations" ― Click on "Search Advertisements" ― Under the “Agency” search field, select the “Department of

Environmental Protection” and click on "Initiate Search" ― Click on the solicitation number "RFSOQBDC01-22/23"

For the oral discussions phase of this solicitation, all of the participating firms will start out on an equal basis.

These dates are to be used by the prospective contractor for planning purposes and are subject to change. The DEP reserves the right to revise the solicitation timeline provided above.

Please notify the DEP Contact person identified (see above) at least ten (10) days prior to the due date for responses if an accommodation because of a disability is required in order to participate in this procurement opportunity.

B.6 Questions (This section supersedes PUR1001):

Any questions from prospective contractors concerning this RFSOQ shall be submitted in writing, identifying the submitter, to Laurinda Micheels at the address specified in section B.5 or by email at BDC_Contracts@dep.state.fl.us no later than May 12, 2022. Email inquiries are preferred, however, a hard copy is acceptable.

https://vendor.myfloridamarketplace.com/ mailto:BDC_Contracts@dep.state.fl.us

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 3 of 19

All questions and answers/changes to the solicitation will be provided in writing and posted on MFMP Next Generation VIP. It is the prospective contractor’s responsibility to check periodically for any information updates to the solicitation which are posted to the VIP. DEP bears no responsibility for any delays, or resulting impacts, associated with a prospective contractor’s failure to obtain the information made available through the MFMP VIP.

INFORMATION WILL NOT BE AVAILABLE BY PHONE. Any information received through any oral communication shall not be binding on the DEP and shall not be relied upon by an offeror.

Information on Federal Procurement Regulations, State Statutes or Rules, referred to in this solicitation, may be obtained by contacting the BDC Procurement Section referred to in Item B.5 above.

For the purposes of this solicitation, the terms respondent, offeror, consultant and contractor are used interchangeably and mean a person(s) or firm(s) submitting a response to this solicitation.

B.7 Restriction on Communication with DEP Staff:

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in this solicitation. Violation of this provision may be grounds for rejecting a response.

B.8 Solicitation Response Contents (This section supersedes PUR1001.):

Regardless of whether Respondent is selected for award or successfully obtains any contract for work under this Solicitation:

A. Upon receipt by the Department, all material submitted by Respondent in response to the Solicitation shall be and become property of the Department and shall be a public record, as that term is defined in Chapter 119 Florida Statutes.

Material submitted in response to the Solicitation shall be subject to disclosure and production by the Department as a public record, upon request of any person entitled thereto, thirty (30) days following the opening of the response or when the notice of intended award is posted, whichever occurs first.

B. Submittal of materials by Respondent (including, without limitation, financial, technical, proprietary, and pricing information) shall constitute its waiver

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 4 of 19 of any right or claim of trade secret, copyright, confidentiality or privilege therein and of any right or claim of exemption from disclosure or reproduction of the materials by the Department as a public record.

C. Respondent agrees and does by submittal of materials in response to this Solicitation, transfer, convey and assign to the Department, without charge, a perpetual, non-exclusive, unlimited license to use, reproduce, publish or disclose any and all information contained therein; including, but not limited to, the right of the Department to incorporate the materials in any solicitation, negotiation, contract, agreement, purchase order, task order or other document, regardless of whether Respondent is a party thereto.

B.9 Notification (This section supersedes PUR1001.):

Tabulation of Results, with the recommended short list of finalists selected to participate in oral discussions with the DEP, will be posted for review by interested parties at the location specified in Section B.5 above on or after June 30, 2022, and will remain posted for a period of seventy-two (72) hours, which does not include weekends or State observed holidays. Any respondent who desires to protest the recommended contract award must file a notice of intent to protest and formal protest with the Department of Environmental Protection, Office of General Counsel, MS#35, 3900 Commonwealth Boulevard, Douglas Building, Room 659, Tallahassee, Florida 32399-3000, within the time prescribed in Section 120.57(3), Florida Statutes, and Chapter 28-110, Florida Administrative Code.

B.10 Description of Work Being Procured:

The Florida Department of Environmental Protection (DEP) is requesting statements of qualifications from professional architecture/engineering firms to improve and enhance portions of the William J. “Billy Joe” Rish Recreation Area.

All services shall be performed in accordance with the Scope of Services outlined in Attachment C.

No minimum amount of work is guaranteed under the contract resulting from this solicitation.

B.11 Number of Awards:

The DEP anticipates the issuance of one (1) contract for services under this solicitation. The DEP, at its sole discretion, shall make this determination.

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 5 of 19

B.12 Contract Period:

The contract is anticipated to begin upon execution and remain in effect for a period of three (3) years from the date of execution.

The DEP reserves the right to renew any contract resulting from this solicitation. Renewal shall be subject to the terms and conditions set forth in the existing contract and shall be limited to a period that may not exceed three (3) years or the term of the original contract, whichever period is longer. Renewal shall be based upon satisfactory performance by the contractor and the availability of funding.

B.13 Type of Contract Contemplated (This section supersedes PUR1000)

A fixed price contract/cost reimbursement is proposed. However, the DEP reserves the right to award another contract type if such will be most advantageous to the DEP and the State of Florida, price and other factors considered.

A copy of the proposed contract containing all requirements is included as Attachment H. The requirements contained in the proposed contract should be closely reviewed by the offeror since modifications proposed by the offeror may not be considered. The Department reserves the right to revise the proposed contract to include additional language required by the federal agency(ies) or other sources awarding the funding to the Department in support of this project.

The contracting agency may prepare an evaluation summarizing the consultant's performance on a contract. The performance evaluation should include, but not be limited to, an assessment of the timely completion of work, adherence to contract scope and budget, and quality of the work conducted. The contracting agency shall provide the consultant a copy of the performance evaluation and an opportunity to provide written comments to be attached to the evaluation. The contracting agency should prepare additional interim performance evaluations based on the scope, complexity, and size of the contract as a means to provide feedback, foster communication, and achieve desired changes or improvements.

Completed performance evaluations should be archived for consideration as an element of past performance in the future evaluation of the consultant to provide similar services.

B.14 Offer Acceptance Period:

The DEP expects to execute the contract(s) as soon as possible after the announcement of the award. The DEP has the discretion to terminate negotiations if agreement is not reached within thirty (30) days of announcement of an award.

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 6 of 19

B.15 Firm Response (This section supersedes PUR1001)

Any submitted response shall remain valid for one hundred eighty (180) days after the response submission date.

B.16 Disclosure:

Information will be disclosed to respondents in accordance with State statutes and rules applicable to this solicitation after evaluations are complete.

B.17 Laws and Permits:

The selected contractor must comply with all local, state, and federal laws, rules, regulations and codes whenever work is being performed under the contract.

All permits and licenses required for the selected contractor’s company operations under the contract must be obtained by the selected contractor and maintained for the duration of the contract. DEP will not pay for the cost of licenses or permits required by the selected contractor for company operations.

B.18 Indemnification: (This section supersedes PUR1000.):

The selected contractor must agree to shall save and hold harmless and indemnify the State of Florida, the Department, and their respective officers and employees from liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the selected contractor and other persons employed or utilized by the selected contractor in the performance of the contract

B.19 Insurance: (This section supersedes PUR1000.):

The contractor selected under this RFSOQ shall maintain during the life of the contract, Workers' Compensation Insurance for all of its employees connected with the contract. Such insurance shall comply fully with the Florida Workers' Compensation Law. In case any class of employee engaged in hazardous work under the contract is not protected under the Workers' Compensation statute, the selected contractor(s) shall provide adequate insurance, satisfactory to the DEP, for the protection of its employees not otherwise protected.

The contractor selected under this RFSOQ shall maintain during the life of the contract, comprehensive general liability coverage with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate for bodily injury and property damage; and comprehensive automobile liability coverage with limits of not less than $2,000,000 combined single limit. The selected contractor shall also carry blanket professional liability insurance with a coverage amount of $1,000,000.

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 7 of 19

The selected contractors’ certificate of insurance shall contain a provision that the insurance will not be canceled or modified for any reason except after thirty (30) days written notice to the DEP Contracts Administrator.

The selected contractor shall be required to submit insurance certificates evidencing such insurance coverage prior to the execution of a contract with the DEP. Insurance certificates shall list the DEP as an additional insured.

B.20 Subcontracting:

The selected contractor shall not subcontract, assign, or transfer any work identified under this solicitation, with the exception of those subcontractors identified in the prospective contractor’s response, without the prior written consent of the DEP.

Prospective contractors cannot respond to this solicitation as both a prime contractor and a subcontractor to other respondents. In the event that responses are received from firms with common ownership, officers or directors, to provide services as prime contractors, all such responses will be rejected. In the event that a firm who has responded as a prime contractor provides a letter of commitment to subcontract with another respondent, the response submitted as a prime contractor shall be rejected.

The DEP supports diversity in its Procurement Program and requests that all subcontracting opportunities afforded by this solicitation embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Prospective contractors can contact the Office of Supplier Diversity at (850) 487-0915 for information on minority vendors who may be considered for subcontracting opportunities.

B.21 Limitation of Liability (This section supersedes PUR1000)

PUR1000, Condition #21, Limitation of Liability is deleted in its entirety.

Liability will not be limited in any contract(s) resulting from this solicitation.

B.22 Conflict of Interest:

The respondent covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of the services required to be performed under the contract.

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 8 of 19

B.23 Rights to Data and Copyright:

Writings, publications, films, videos, technical reports, equipment, computer hardware and software, recordings, computer programs, computerized data bases, data processing programs, pictorial reproductions, maps, drawings, specifications, graphical representations, and works of similar nature (whether copyrighted or not copyrighted), which are (1) submitted with a response, (2) specified to be delivered under a project contract, or (3) developed or produced and paid for in whole or in part by contract funds, except as may otherwise be provided in the contract, become the property of the DEP.

B.24 Vendor Registration:

Prior to entering into a contract with the DEP, the selected contractor must be registered with the Florida Department of Management Services (DMS) MFMP VIP. Information about the registration process is available, and registration may be completed, at the MFMP website (link available at https://vendor.myfloridamarketplace.com/). Prospective contractors who do not have internet access may request assistance from the MFMP Customer Service at

(866) 352-3776.

B.25 MyFloridaMarketPlace Transaction Fee:

The State of Florida, through the Department of Management Services, has instituted MFMP, a statewide electronic procurement system. Pursuant to Rule 60A- 1.032(1), Florida Administrative Code, this contract shall be exempt from the one percent (1%) transaction fee.

B.26 Force Majeure:

If a force majeure occurs which causes delays or the reasonable likelihood of delay in the achievement of the requirements of a contract resulting from this RFSOQ, the selected contractor shall promptly notify the DEP orally and shall, within seven (7) calendar days, notify the DEP in writing of the anticipated length and cause of the delay, the measures taken or to be taken to minimize the delay, and the selected contractor's intended timetable for implementation of these measures. If the parties agree that the delay or anticipated delay has been or will be caused by a force majeure, time for performance under this contract may be extended, at the discretion of the DEP, for a period of time equal to the delay resulting from the force majeure. Such agreement shall be confirmed by letter from the DEP accepting, or if necessary modifying the extension. A force majeure shall be an act of God, strike, lockout, or other industrial disturbance, act of the public enemy, war, blockade, public riot, lightning, fire, flood, explosion, failure to receive timely necessary governmental or third party approvals, governmental https://vendor.myfloridamarketplace.com/

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 9 of 19 restraint, and any other cause, whether of the kind specifically enumerated herein or otherwise, which is not reasonably within the control of the selected contractor.

The selected contractor is responsible for the performance of all services issued under this contract. Failure to perform by a selected contractor's subcontractor shall not constitute a force majeure event.

B.27 Number of Copies to be Submitted:

Submit four (4) sets for DEP review: one (1) marked “ORIGINAL” bearing original signatures, two (2) marked “COPY”, and one (1) electronic copy on a CD or USB drive in PDF format of the response. Each paper copy is to be bound individually.

B.28 Elaborate Responses:

It is not necessary to prepare your response using elaborate brochures and artwork, expensive paper and bindings, or other expensive visual presentation aids.

Your response shall be prepared in accordance with the instructions herein.

B.29 General Instructions for Preparation of the Response:

The instructions for this RFSOQ have been designed to help ensure that all responses are reviewed and evaluated in a consistent manner, as well as to minimize costs and response time. ANY AND ALL INFORMATION SUBMITTED

IN VARIANCE WITH THESE INSTRUCTIONS WILL NOT BE REVIEWED OR

EVALUATED.

The response shall consist of the following parts:

A. Acknowledgement Form:

The DEP Solicitation Acknowledgement Form (original copy provided in solicitation package as Attachment A) shall be completed as instructed. The originally signed copy shall be submitted in one (1) copy of the response package marked "Original". Two (2) photocopies of the signed original Attachment A shall be made, and one (1) copy shall be provided in each of the two (2) additional response packages submitted to the DEP. If a respondent fails to submit a completed Acknowledgement Form with their response, the DEP reserves the right to contact the vendor by telephone for submission of this document via fax or email with follow up via mail. This right shall be exercised when the response has met all other requirements of the solicitation.

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 10 of 19

In the event that respondents submit a response as a joint venture, each member of the joint venture must complete and sign a separate Acknowledgement Form.

B. Technical Response:

The Technical Response Package shall be prepared by each respondent in the format listed below utilizing 8.5" x 11" paper. Each respondent shall limit the technical response package to no more than twenty-three (23) pages (not including the Standard Form 330, Past Performance References and Licenses), with the page limits for each section specified below. Any photos, maps, diagrams, charts or other non-text material, which provides information about the respondent, shall be included in the page limitation of the technical response package.

If the specified page limit for a particular section or subsection is exceeded, the extra pages for that section or subsection will not be reviewed.

Pages which are not used for a particular section or subsection cannot be added to the page allowance for another section. For example, if only eight (8) of the twelve

(12) pages allocated for the Qualifications section of the technical response package are used, the number of pages cannot be increased for any other section in the technical response package. The total page count of the technical response package, in this example, would therefore be sixteen (16) pages.

Respondents are encouraged to prepare their Technical Response Package in the order outlined below for ease of the identification and review by the evaluation committee members. However, in no event shall the respondent use the tab pages to present additional information. Tab pages which present information shall be counted in the page limit for that section.

The Technical Response Package shall contain the following sections:

1. Introduction (1 page limit)

The content of this section shall be at the sole discretion of the respondent.

2. Company Background (2 page limit)

This section shall provide information on the historical background of the respondent and on the respondent’s organizational structure. This should include years in operation and years involved in work related to this project.

3. Qualifications (15 page limit)

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 11 of 19

This section shall demonstrate the respondent’s knowledge of each of the areas listed below. The responses shall be limited to the respondent’s office (branch office) that will be directly managing the projects. Projects that other branch offices have completed will not be considered in the evaluation of the response. DEP will consider the experience and capabilities of the presenting office staff who will be directly managing the projects identified in this RFSOQ. Use of employees from other branch offices who will be providing labor on the project shall be noted along with their accomplishments and/or experience separately. Their experience will be represented in this section – for multi-discipline availability of staff and within the Standard Form 330s.

The FDEP will evaluate responses to the RFP based upon the following criteria:

A. Experience with accessible water recreation projects B. Recreational park development C. Experience with storm water retention systems D. Experience with environmentally sensitive projects E. Staff qualifications F. Multi-discipline availability G. Knowledge of Florida Department of Transportation (FDOT) Methodologies and Design.

4. Project Management (5-page limit)

a. The respondent shall describe in-house project organization and management methods which are most appropriate to perform the type services described in Attachment B, section B.11 and Attachment C.

Contract managers and key personnel must be identified. Subcontractors shall be identified and their intended scope of work detailed. Office locations for key personnel including personnel from other branch offices and subcontractors must be identified.

b. The respondent shall describe their office management process for tracking and maintaining the various types of documents that will be associated with the project and how those documents will be transmitted to the various project participants.

1. The respondent shall explain their process for schedule controls.

2. The respondent shall explain their process for budget controls.

3. The respondent shall explain their Quality Assurance/Quality Control (QA/QC) process.

5. Personnel Assigned - Standard Form 330 (not included in page limit)

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 12 of 19

The respondent shall complete Part I (Sections A through E only) and Part II of the United States Department of General Services Standard Form 330 in accordance with the instructions provided therein. Part I (Sections A through E only) and Part II of the Standard Form 330 must be completed and submitted with the response package. Key personnel identified in Section E shall be those personnel directly responsible for daily project management to be assigned to the contract resulting from this solicitation. Specific project positions shall coincide with the personnel identified in the Project Management section of the response package (see Section B.4 above). An electronic version of the form may be obtained at the website http://www.gsa.gov/portal/forms/download/116486 under the Standard- Std Contracting & Procurement section. The Standard Form 330 should list additional projects of similar type that were not mentioned in earlier sections.

Projects listed on the 330 must be relevant to the project requested in this RFSOQ and those that do not pertain to the types identified for this RFSOQ will not be considered.

Adequate number of personnel to complete the work in a timely manner shall be limited to those included in the response, not the number of personnel with the branch office or within the total organization. The availability of the respondent’s personnel assigned to this contract is important. The DEP expects personnel and subcontractors identified in the response package to be available to work on the project without interference from other contractual obligations which the respondent may have. The selected contractor may be performing work under several contracts simultaneously, and therefore should indicate how work overloads will be managed to prevent project delays.

6. Licenses (not included in page limit)

The respondent shall submit copies of professional licenses from the appropriate State of Florida board governing the services to show that the respondent is a licensed architecture/engineering firm registered in the State of Florida. In the event that respondents submit a response as a joint venture, it is not necessary for each member of the joint venture to have the license.

7. Past Performance (Must use pages provided in Attachment D)

In the space provided on Attachment D, the Respondent must list all names under which the Respondent and its Associated Business Entities have operated during the last eight (8) years (including predecessors by merger) and list any contracts which the Respondent or any of its Associated Business Entities has been a party to with the DEP within the last eight (8) years, where either the Respondent or its Associated Business Entity was the prime contractor.

http://www.gsa.gov/portal/forms/download/116486

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 13 of 19

In the spaces provided on Attachment D, the respondent must provide the required information for a minimum of three (3) separate and verifiable projects which have been completed for clients of the respondent (not intended subcontractors) for projects similar in the RFSOQ. The projects listed must be for work similar in nature to that specified in this solicitation. Confidential clients shall not be included. Do not list projects completed for the DEP as a reference on this form.

The same client may not be listed for more than one (1) reference (for example, if the respondent has completed a project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one of the projects may be listed because the client, the Florida Department of Transportation, is the same).

Clients that are listed as subcontractors in the respondent’s proposal will not be accepted as Past Performance references under this solicitation. Firms that are currently parent or subsidiary companies to the respondent will not be accepted as Past Performance references under this solicitation.

In the event that the respondent has had a name change since the time work was performed for a listed reference, the name under which the respondent operated at the time that the work was performed must be given, at the end of the project description for that reference, on Attachment D.

In the event that respondents submit a response as a joint venture, at least one (1) past performance client must be listed for each member of the joint venture. However, the total minimum number of clients to be listed remains three (3).

References should be available to be contacted during normal working hours.

The DEP will choose, at its own discretion, two (2) of the respondent’s references to contact in order to complete an evaluation questionnaire as provided in Attachment F. In the event that the respondent or any of its Associated Business Entities has been a party to a contract with the DEP within the last eight (8) years, the DEP shall attempt to contact one DEP and one non-DEP reference. In addition to the information provided by respondent, DEP may review its records to determine if there are any unlisted contracts to which respondent or an Affiliated Business Entity has been a party during the time frame specified above.

In the event that the neither the respondent nor any of its Associated Business Entities have been a party to a contract with the DEP within the timeframe specified above, the DEP shall attempt to contact two (2) non-DEP references. The total number of clients who will be contacted to complete an evaluation for any response shall be two (2).

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 14 of 19

Evaluation questionnaires will be emailed to the selected references with a due date for responding. If questionnaires are not received by the due date the DEP will attempt to contact each selected reference by phone up to two (2) times. In the event that the contact person cannot be reached following the specified number of attempts, the respondent shall receive a score of zero (0) for that reference evaluation. The DEP will not attempt to correct incorrectly supplied information.

Failure to provide the required information for a minimum of three

(3) separate and verifiable clients in the spaces provided on Attachment D, or failure to provide the required information for each reference shall result in the respondent receiving a score of zero (0) for the Past Performance section of the evaluation criteria.

Failure of the respondent to provide any of the information required in the technical response portion of the response package shall result in a score of zero (0) for that element of the evaluation.

8. Location

The proximity (highway distance) of the respondent in relation to the requirements of the project shall be rated. The location of the prime consultant’s headquarters in relation to the project location will be utilized to determine distance and score. For purposes of this solicitation, “the project” shall be William J. "Billy Joe" Rish Recreation Area Facility Development. The DEP shall determine the correct rating based on the following rating table.

RATING TABLE

Distance From Project Rating 0 - 50 miles 5.0 51 -100 miles 4.5 101-150 miles 4.0 151-200 miles 3.5 201-250 miles 3.0 251-300 miles 2.5 301-350 miles 2.0 351-400 miles 1.5 401-450 miles 1.0 451-500 miles 0.5 over 500 miles 0

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 15 of 19

Failure of the respondent to provide any of the information required in the technical response portion of the response package shall result in a score of zero (0) for that element of the evaluation.

C. Documentation Supporting Subcontract Arrangements:

All respondents shall supply written proof of subcontract arrangements for this solicitation. Documentation shall be supplied for each subcontractor which the respondent intends to utilize and for which the respondent has identified the qualifications and experience of in their response. The written documentation shall be a one (1) page letter supplied by the subcontractor on its letterhead stationery, clearly identifying the DEP Solicitation Number (RFSOQBDC01-22/23), the project title (Professional Architecture/Engineering Services for William J. "Billy Joe" Rish Recreation Area Facility Development), and the prime contractor with whom the firm intends to subcontract. Failure to submit a letter of commitment from an intended subcontractor identified in the response shall result in the disallowance of the qualifications and experience of that subcontractor from consideration in the evaluation process.

Note: Do not use this section to provide additional information about any proposed subcontractors. Any additional information provided with these letters will not be reviewed.

D. State Project Plan

The respondent shall submit a written plan addressing the State’s five

(5) objectives listed below, to the extent applicable to the items/services covered by this solicitation objectives not addressed in the selected contractor’s response must be addressed prior to Contract execution. The State reserves the right to negotiate mutually acceptable changes with the respondent selected for award, prior to execution of the contract.

1. Diversity: The State of Florida is committed to supporting its diverse business industry and population through ensuring participation by minority-, women-, and service-disabled veteran business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority-, women-, and service-disabled veteran business enterprises with private corporations for business development mentoring. We strongly encourage firms doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915.

The state is dedicated to fostering the continued development and economic growth of small, minority-, women-, and service-disabled veteran

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 16 of 19 business enterprises. Participation by a diverse group of Vendors doing business with the state is central to this effort. To this end, it is vital that small, minority-, women-, and service-disabled veteran business enterprises participate in the state’s procurement process as both Contractors and sub- contractors in this solicitation.

Small, minority-, women-, and service-disabled veteran business enterprises are strongly encouraged to contribute to this solicitation.

The Contractor shall submit documentation addressing diversity and describing the efforts being made to encourage the participation of small, minority-, women-, and service-disabled veteran business enterprises.

Information on Certified Minority Business Enterprises (CMBE) and Certified Service-Disabled Veteran Business Enterprises (CSDVBE) is available from the Office of Supplier Diversity at:

http://dms.myflorida.com/other_programs/office_of_supplier_diversity_osd/.

Quarterly Reports of revenue paid to certified W/MBE and certified SDVBE contractors (agents or subcontractors) as a result of any award shall be provided to the Agency Purchasing Office by the Prime Contractor on an Agency by Agency (or other eligible user) level.

2. Environmental Considerations: The State supports and encourages initiatives to protect and preserve our environment. The respondent shall submit as part of this plan, the respondent’s plan to support the procurement of products and materials with recycled content, and the intent of Section 287.045, Florida Statutes. The respondent shall also provide a plan for reducing and/or handling of any hazardous waste generated by the respondent company. Reference Rule 62-730.160, Florida Administrative Code. It is a requirement of the Florida Department of Environmental Protection that a generator of hazardous waste materials that exceeds a certain threshold must have a valid and current Hazardous Waste Generator Identification Number. This identification number shall be submitted as part of the respondent’s explanation of its company’s hazardous waste plan and shall explain in detail its handling and disposal of waste.

3. Certification of Drug-Free Workplace Program: The State supports and encourages initiatives to keep the workplace of Florida’s suppliers and contractors drug free. Section 287.087 of the Florida Statutes provides that, where identical tie proposals are received, preference shall be given to a proposal received from a respondent that certifies it has implemented a drug-free workforce program.

If applicable, the respondent shall sign and submit the “Certification of Drug-Free Workplace Program” Form, attached hereto and made a part hereof as Attachment E, to certify that the respondent has a drug-free workplace program.

http://dms.myflorida.com/other_programs/office_of_supplier_diversity_osd/

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 17 of 19

4. Products Available from the Blind or Other Handicapped (RESPECT): The State supports and encourages the gainful employment of citizens with disabilities. It is expressly understood and agreed that any articles that are the subject of, or required to carry out, this contract shall be purchased from a nonprofit agency for the blind or for the severely handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the same manner and under the same procedures set forth in Section 413.036(1) and (2), Florida Statutes; and for purposes of this contract the person, firm or other business entity carrying out the provisions of this contract shall be deemed to be substituted for the state agency insofar as dealings with such qualified nonprofit agency are concerned.

Additional information about the designated nonprofit agency and the products it offers is available at http://www.respectofflorida.org

The respondent shall describe how it will support the use of RESPECT in offering the services/items being procured under this solicitation.

Respondents proposing the use of RESPECT as a subcontractor shall be required to provide written proof of a subcontractor agreement for this solicitation with RESPECT with their response. The written documentation shall be a one (1) page letter supplied by the subcontractor on its letterhead stationery, clearly identifying the DEP Solicitation Number, the project title, and the prime contractor with whom the firm intends to subcontract.

5. Prison Rehabilitative Industries and Diversified Enterprises, Inc. (PRIDE): The State supports and encourages the use of Florida Correctional work programs. It is expressly understood and agreed that any articles which are the subject of, or required to carry out, this contract shall be purchased from the corporation identified under Chapter 946, Florida Statutes, in the same manner and under the same procedures set forth in section 946.515(2) and (4), Florida Statutes; and for purposes of this contract the person, firm or other business entity carrying out the provisions of this contract shall be deemed to be substituted for this agency insofar as dealings with such corporation are concerned.

Additional information about PRIDE and the products it offers is available at http://www.pride-enterprises.org

The respondent shall describe how it will support the use of PRIDE in offering the services/items being procured under this solicitation.

Respondents proposing the use of PRIDE as a subcontractor shall be required to provide written proof of a subcontractor agreement for this solicitation with PRIDE with their response. The written documentation shall be a one (1) page letter supplied by the subcontractor on its letterhead stationery, clearly identifying the DEP Solicitation Number, the project title, and the prime contractor with whom the firm intends to subcontract.

http://www.respectofflorida.org/ http://www.pride-enterprises.org/

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 18 of 19

B.30 Scoring:

With the exception of the past performance reviews, each SOQ will be reviewed by at least three evaluators. Each of the evaluators will work independently using the evaluation criteria contained in Attachment F. A DEP representative will contact references via email/telephone to obtain the past performance reviews. The scores for the past performance reviews shall be provided to the evaluators for inclusion on their score sheets for calculation of the total numerical rating. The Bureau of Design and Construction will use the total point scores to convert to rank by each evaluator and then calculate an average rank for each proposal for all evaluators. The Bureau of Design and Construction shall present the average rankings to the Director, Division of Recreation and Parks or his/her designee, who will then determine the short list of firms recommended to participate in oral discussions.

For example:

Firm Raw Points Received Rank

Company A 200 2 Company B 210 1 Company C 180 3.5* Company D 175 5 Company E 180 3.5*

In the event that multiple firms have the same raw point score, the rank places those firms are averaged and each firm receives that rank. In this case the third and fourth ranks are tied so 3 + 4 = 7; 7 divided by 2 = 3.5. Each firm receives a rank of 3.5.

In determining vendor responsibility, the agency may consider any information or evidence which comes to its attention and which reflects upon a vendor’s capability to fully perform the contract requirements and/or the vendor’s demonstration of the level of integrity and reliability which the agency determines to be required to assure performance of the contract.

B.31 Terms and Conditions (This section supersedes PUR1001):

All responses are subject to the terms of the following sections of this solicitation, which, in case of conflict, shall have the order of precedence listed:

-- Instructions for Preparation and Submission of Statements of

Qualifications for the William J. “Billy Joe” Rish Recreation Area Facility Development Projects.

DEP Solicitation No. RFSOQBDC01-22/23, Attachment B, Page 19 of 19

-- Scope of Services.

-- General Instructions to Respondents (Form PUR1001 – incorporated herein by reference). This form is a downloadable document which must be downloaded for review. This document need not be returned with the Respondent’s Submission. Form PUR 1001 may be accessed at http://dms.myflorida.com/business_operations/state_purchasing under “Documents, Forms, References and Resources”; “Purchasing Forms”. In the event of any conflict between Form PUR 1001 and other instructions provided in this document, the additional instructions in this document shall take precedence over the Form PUR 1001 unless the conflicting term is required by any section of the Florida Statutes (F.S.), in which case the statutory requirements shall take precedence.

-- General Conditions (PUR1000 – incorporated herein by reference). This document need not be returned with the Respondent’s Submission. Form PUR 1000 may be accessed at http://dms.myflorida.com/business_operations/state_purchasing under “Documents, Forms, References and Resources”; “Purchasing Forms”.