RFS 26-703 Engineering Design of Amiss WTP HiLo Building Rehabilitation 2024 Bond Project.pdf

October 26, 2026

TO: Prospective Consultants

You are invited to submit a response for RFS #26-703 Engineering Design of Amiss WTP HiLo Building Rehabilitation 2024 Bond Project. A complete Request for Statement of Qualification package is attached for use in preparing your response.

Please make single-sided copies of the Transmittal Letter and Standard Form 330, which is available on the web at: http://www.gsa.gov/portal/getFormFormatPortalData?mediaId=33261

In the Transmittal Letter include the names of all subs and an estimate of the Fair Share/DBE goal to be achieved. Submit these with any other documentation and return one (1) clearly identified original and twelve (12) copies (TOTAL OF THIRTEEN (13) DOCUMENTS) on or before the date/time as shown on page number two (2). Provide an electronic copy (CD or USB drive) of your response in an ATTACHED (NOT A LOOSE) pocket file with each copy (13 documents) of your submittal. It is up to you to make sure that all the information requested is returned to us by using the envelope format shown in this package. Fees and reimbursable expenses are limited based upon the information listed on page number three (3).

This solicitation does not commit the City to award a contract, to pay any costs incurred in the preparation of a response, or to contract for the services. The City reserves the right to accept or reject any or all responses received as a result of this request, to waive informalities, to negotiate with all qualified consultants, or to cancel in part or in its entirety, if it is in the best interest of the City to do so.

The selected consultant will be requested to adhere to the City’s Fair Share/DBE Program requirements.

Sincerely, Ashley Germany Senior Buyer

Attachment: Return Envelope Format (one page)

The Fair Share Forms (Appendix 1, Forms 1 – 4 & Form 6), as enclosed, must be submitted with your response.

The Felony Conviction/ E-Verify Affidavit (Appendix 3) must be submitted with your response.

Revised 12/04/19

CITY OF SHREVEPORT-PURCHASING DIVISION

P.O. BOX 31109 SHREVEPORT, LOUISIANA 71130-1109 ⚫ Suite 610, 505 TRAVIS SHREVEPORT, LA 71101-3042

Phone 318-673-5450 web site: www.shreveportla.gov Fax 318-673-5408 http://www.gsa.gov/portal/getFormFormatPortalData?mediaId=33261

Account: 0000002676

Proof of Publication Required

Control # 26181

CONTROL NUMBER MUST BE INCLUDED ON INVOICE

City of Shreveport

REQUEST FOR STATEMENT OF QUALIFICATIONS

SEALED QUALIFICATION STATEMENTS, addressed to the Purchasing Agent for the City of Shreveport must be received in the Purchasing Division, Government Plaza, Suite 610, 505 Travis Street, Shreveport, Louisiana 71101, not later than 3:00 p.m. on December 01, 2026, for the following project:

RFS 26-703

Engineering Design of Amiss WTP HiLo Building Rehabilitation 2024 Bond Project

Solicitation documents are posted on BidNetDirect.com. To view the general RFS information and receive notices by e-mail, you will have to register with BidNetDirect. Registration is free. Only paper responses are allowed for RFS submittals.

If you wish to view or download entire RFS packages, you may do so for a fee. Go to BidNetDirect.com for more information on this. Solicitation documents are also posted on the City’s website at www.shreveportla.gov/Solicitations.

BidNetDirect.com shall be the official source for solicitation documents. Email inquiries should be directed to ashley.germany@shreveportla.gov.

Renee Anderson, MBA, CPPO, CPPB, NIGP-CPP Advertise: 10/26/26 Purchasing Agent 11/02/26

07-01-2019 http://www.shreveportla.gov/Solicitations mailto:ashley.germany@shreveportla.gov

CITY OF SHREVEPORT

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR

ENGINEERING FIRMS

1.0 PURPOSE

1.1 The City’s Water and Sewer Department is looking to acquire a professional engineering consultant (PEC) to provide engineering services for the design and construction services for the abandonment of the Amiss Water Treatment Plant High/Low Pump Station Building.

1.2 The project is a part of the 2024 General Obligation Bond

2.0 PROJECT NAME

2.1 RFS #26-703 Engineering Design of the Amiss WTP HiLo Building Rehabilitation 2024 Bond Project.

3.0 PRIMARY DISCIPLINE(S) REQUIRED

3.1 Engineering

4.0 MAXIMUM DESIGN FEE: $500,000.00

4.1 If the lowest responsive construction bid exceeds the Construction Budget, the Designer shall redesign the project for no additional cost to the City.

5.0 OTHER FEES

5.1 Only other fees allowed will be: As negotiated for Surveying, Right-of-Way an Environmental, when needed.

5.2 The City reserves the right to contract for these separately.

6.0 REIMBURSABLE EXPENSES

6.1 These must be approved in writing by the City before their incurrence.

6.2 The successful consultant will provide a not to exceed itemized Reimbursable Expenses Budget and it will be computed as follows:

6.2.1 Actual Cost X 1.0.

7.0 INTENT OF REQUEST FOR QUALIFICATIONS

7.1 The City of Shreveport A/E Selection Committee is seeking qualified individuals or firms to design drawing and specifications, engineering services consisting of detailed design, bid phase, and construction phase of project.

8.0 INSURANCE REQUIREMENTS

8.1 The Consulting Firm shall at its own expense provide and maintain certain insurance in full force and effect at all times during the term of this Agreement and any extensions thereto.

8.2 Such insurance, at a minimum, must include the following coverages and limits of liability.

8.2.1 Commercial General Liability Insurance in an amount not less than a combined single limit of $1,000,000 per occurrence.

8.2.2 This policy should be endorsed to name the City as an additional insured and proof provided via a DEC and/or endorsement.

8.2.3 It is the intent of the City that the policy coverage should not be limited by an annual aggregate limitation. If this policy is to be limited by an aggregate annual limitation, the aggregate limitation shall not be less than $2,000,000 Million otherwise the Consulting Firm must provide a $1,000,000 per project aggregate applicable for the project specified in this contract.

8.3 Comprehensive Auto Liability Insurance, including hired, rented or non-owned automobiles, in an amount not less than $100,000 per person or $300,000 each occurrence or a combined single limit of $500,000 per occurrence.

8.4 This policy should be endorsed to name the City as an additional insured and proof provided via a DEC and/or endorsement.

8.5 Workers Compensation Insurance as required by the laws of the State of Louisiana and Employers Liability Insurance in a minimum amount of $1,000,000.

8.5.1 This policy shall contain an Other States Coverage Endorsement. When required by the City, this policy shall also be endorsed to include coverage required by the United States Longshoreman and Harbor Workers Compensation Act and Maritime Coverage.

8.5.2 The certificate of insurance required herein, must have the following statement shown in the remark section:

8.5.2.1 This policy for workers compensation protects all members of the insured organization, including an employer, a sole proprietor, a partner or bona fide officer of the insured organization, and all employees.

8.6 Professional Liability Insurance.

8.6.1 For projects with an estimated total cost in excess of $1 Million the limit of liability shall be in an amount not less than $1 Million per claim and in the annual aggregate.

8.6.2 For projects with a total estimated cost of $500,000 to $1 Million the limit of liability shall be in an amount not less than $500,000 per claim occurrence and in the annual aggregate.

8.6.3 For projects with a total estimated cost less than $500,000 the limit of liability shall be in an amount not less than $250,000 per claim and in the annual aggregate.

8.6.4 Coverage shall be maintained for at least two years following completion of the project.

8.7 The Consulting Firm shall promptly notify the City if any claim is asserted against the contractor whenever such a claim would apply to this coverage.

8.8 This notification requirement applies whether the claim results from services performed under this agreement or from any other agreement with any other client.

8.9 The City’s intent is to make certain, to the extent possible from such information, the adequacy of the annual aggregate amount of coverage provided under the required professional liability insurance.

8.10 All coverage provided for above shall be effective under insurance policies issued by solvent insurance carriers qualified to do business in the State of Louisiana and having an A. M. Best rating of B+VII or better.

8.11 This rating requirement is waived on the Workers Compensation coverage only.

8.12 The City reserves the right to inspect any and all insurance policies required pursuant to this Agreement, prior to commencement of the services specified in the Agreement and anytime thereafter.

8.12.1 Proof that such insurance coverage exists shall be furnished to the City by means of a DEC page and/or endorsement form before any part of the service specified by this Agreement are commenced. A provision should be included that in case of cancellation, or any material change in the coverage stated above the City shall be notified thirty (30) days prior to any such change or cancellation. Said provision shall include cancellation for non-payment of premium. The Contractor shall be liable for its subcontractors' insurance coverage of the types and in the amounts stated above and shall furnish the City with copies of such DEC page and/or endorsement.

8.12.2 The Consulting Firm and all of its insurers shall, in regard to the above stated insurance, waive all right of recovery or subrogation against the City, its officers, agents or employees and its insurance companies.

8.12.3 The payment of any deductible specified by such insurance policies shall be the responsibility of the Consulting Firm and will be paid solely by the Contractor.

8.12.4 If any of the insurance policies referred to above do not have a flat premium rate and such premium has not been paid in full, such policy must have a rider or other appropriate endorsement or waiver sufficient to establish that the issuer of the policy is entitled to look only to the Contractor for premium payment and has no right to recover premium payment from the City.

8.12.5 The City will give the Consulting Firm prompt notice in writing if the institution of any suit or proceeding and permit the Consulting Firm to defend same, and will give all needed information, assistance, and authority to enable the Contractor to do so.

8.12.6 The Consulting Firm shall similarly give the City immediate notice of any suit or action filed or prompt notice of any claim arising out of the performance of the Contract.

8.12.7 The Consulting Firm shall furnish immediately to the City copies of all pertinent papers received by the Consulting Firm.

8.12.8 If any part of the services specified by this agreement is sublet, similar insurance shall be provided by or on behalf of the subcontractor to cover their operations, and evidence of such insurance, satisfactory to the City, shall be furnished to the city by the Consulting Firm.

BEFORE A CONTRACT WITH THE CITY IS SIGNED BY THE MAYOR OR THE PURCHASING AGENT,

YOUR INSURANCE AGENT MUST VERIFY THE CORRECT COVERAGE ON YOUR INSURANCE

CERTIFICATE.

Revised 08/29/16 -Contractor’s requirements.

9.0 SCOPE OF WORK

9.0.1 This scope of services includes development of design drawings and specifications related to the closure of the High/Low Pump Station Building.

9.0.2 Scope includes engineering services for detailed design, bid phase, and construction phase of the project.

9.0.3 The scope of work for this project will include the following:

9.0.3.1 Project Management and Designer/City Workshops

9.0.3.2 Detailed design for:

9.0.3.2.1 Abandonment of the High/Low Service Building

9.0.3.2.2 Plant 1 Flash Mix System

9.0.3.2.3 Replace of Existing Instrumentation in the High/Low Service Building

9.0.3.3 Submission of Plans to Louisiana Department of Health for Permitting

9.0.3.4 Bidding and Construction Phase

9.1 Task Series 1.0 – Project Management

9.1.1 Task 1.1 – Site Investigation and Project Kickoff Meeting

9.1.1.1 Engineer will lead a Project Kickoff meeting, and conduct an initial site investigation, at the Amiss Water

Treatment Plant (Amiss).

9.1.1.2 During the project Kickoff meeting the project team will discuss the following:

9.1.1.2.1 Define project goals, including design criteria

9.1.1.2.2 Discuss activities

9.1.1.2.3 Discuss project requirements

9.1.1.2.4 Review project schedule

9.1.1.2.5 Identify key personnel who are to provide input on the project, and

9.1.1.2.6 Get initial input on design items

9.1.1.3 The initial site investigation will be used to achieve the following:

9.1.1.3.1 Obtain feedback from the City

9.1.1.3.2 Obtain field information

9.1.1.3.3 Define required utility tie points

9.1.1.3.4 Investigate the existing systems and conduct a physical condition assessment

9.1.1.3.5 Review and evaluate the recommended design approach

9.1.2 Task 1.2 – Progress Meetings/Conference Calls

9.1.2.1 Engineer will conduct monthly design progress meetings. These meetings will be held virtually via Microsoft

Teams.

9.1.3 Task 1.3 – Project Management

9.1.3.1 The Engineer’s project manager will review project status, review project schedule, review project deliverables and align resources including sub-consultants. The task also includes internal design progress meetings.

9.1.4 Task 1.4 – Quality Control/Quality Assurance

9.1.4.1 The Engineer’s project team will follow Engineer’s QA/QC program. This task includes internal review of the project by qualified staff.

9.1.5 Task 1.5 – Project Schedule

9.1.5.1 Engineer will develop a master project schedule in that includes major design activities. The schedule will be updated monthly.

9.2 Task Series 2.0 – Conceptual Design

9.2.1 Task 2.1 – Review Existing Documents

9.2.1.1 Engineer will review reports/design documents and data provided by the City to support an understanding of project.

9.2.1.2 The City will provide the following information:

9.2.1.2.1 Existing plant as-built drawings and historical record documents.

9.2.1.2.2 Previously issued design drawings.

9.2.1.2.3 Technical memorandums and engineering reports related to the High/Low Building.

9.2.1.3 The Design Engineer may refer to this information but shall not rely on the completeness or accuracy of this information and will perform work as needed to complete the design.

9.2.2 Task 2.2 – Topographical Survey

9.2.2.1 The design engineer shall be responsible for performing and obtaining all topographical surveys and field verification necessary to complete the design.

9.2.2.2 The available historical records and past survey information will be made available to the Engineer for reference purposes only. The Engineer may refer to the existing survey information but shall not rely on the completeness or accuracy of this information and will perform work as needed to complete the design.

9.3 Task Series 3.0 – Design Phase Services

9.3.1 Task 3.1 – Design Documents

9.3.1.1 City previously had evaluated several alternatives regarding the future of the High/Low building. As highlighted in the memorandum dated August 2025, City has decided to proceed with the recommendations to abandon the building and relocate its critical components. The memorandum will be made available to the Engineer for reference purposes only.

9.3.1.2 The Engineer shall be responsible for independently reviewing and evaluating the feasibility of the recommended approach based on their initial site visits, condition assessments and professional engineering judgement. The designer shall not rely on the preliminary recommendations or the opinion of probable construction cost provided in the reference memorandum.

9.3.1.3 If the Engineer’s evaluation determines a more suitable and cost-effective alternative to the recommended approach, the Engineer shall present alternative recommendations to the City and for review and approval prior to commencing detailed design.

9.3.1.4 Following the City’s approval on the final path forward, drawings and specifications will be developed by

Engineer. Design elements will include the following:

9.3.1.4.1 Abandonment of High/Low Service Building

9.3.1.4.1.1 Develop design documents to permanently abandon the existing High/Low Service Building. Work includes decommissioning equipment and associated infrastructure within the building, including wash water recovery pumps, the Plant 1 Raw Water Control Valve, electrical systems, and plant SCADA components.

9.3.1.4.1.2 The building will remain in place but will be taken out of service permanently. Design will address isolation of utilities, termination of control wiring, and other modifications required for closure of the building.

9.3.1.4.2 Washwater Recovery Pumps

9.3.1.4.2.1 Develop design documents for installation of new washwater recovery pumps within the existing Equalization

Basin, located adjacent to and east of the High Low Service Building.

9.3.1.4.2.2 The design will include pump sizing, layout, and integration with existing piping used for conveyance of washwater from the High/Lower Service Building.

9.3.1.4.2.3 Work includes process-mechanical, electrical, and control connections, as well as updates to SCADA for monitoring and operation.

9.3.1.4.2.4 The new pumps will be designed to be compatible with existing hydraulic conditions of the Equalization Basin and the piping to the piping to the existing plant outfall at Cross Bayou.

9.3.1.4.3 Flash Mix System

9.3.1.4.3.1 Develop design documents for a new Flash Mix system to be installed in the Plant 1 Lime Building. This system will replace the existing rapid mix system at Plant 1 for mixing and dispersion of coagulant chemicals.

9.3.1.4.3.2 Design will include equipment selection, structural modifications (if required), electrical and Control integration, and updates to chemical feed piping.

9.3.1.4.4 Replacement of Existing Plant Instrumentation in High/Low Service Building

9.3.1.4.4.1 Develop design documents to replace or relocate instrumentation currently located within the High/Low

Service Building.

9.3.1.4.4.2 This include level measurement for Clearwell #1 and components of the main fiber network loop serving equipment within the building.

9.3.1.4.4.3 Design will address relocation or replacement of instruments, integration with existing plant control systems, and associated fiber network reconfiguration to maintain system integrity.

9.3.2 Task 3.2 – 30% Design Submittal and Review Meeting

9.3.2.1 The Engineer shall submit concept design plans, specifications, and a preliminary opinion of probable construction cost (OPCC) to the City for review.

9.3.2.2 After the City has had an opportunity to review the 30% design documents, specifications and preliminary

OPCC, the Design Engineer will conduct a 30% design review meeting.

9.3.2.3 The purpose of this meeting is to provide the City and Design Engineer an opportunity to clarify City comments on the documents.

9.3.2.4 Comments will be incorporated into the design documents as applicable.

9.3.3 Task 3.3 – 60% Design Review Meeting

9.3.3.1 The Engineer shall submit a 60% design including design plans, specifications, and an updated opinion of probable construction cost (OPCC) to the City for review.

9.3.3.2 After the City has had an opportunity to review the 60% design documents, specifications and preliminary

OPCC, the Design Engineer will conduct a 60% design review meeting,

9.3.3.3 The purpose of this meeting is to provide the City and Engineer an opportunity to clarify City comments on the documents.

9.3.3.4 Comments will be incorporated into the design documents as applicable.

9.3.4 Task 3.3 – 90% Design Review Meeting

9.3.4.1 The Engineer shall submit a 90% pre-final design including design plans, specifications, and an updated opinion of probable construction cost (OPCC) to the City for review.

9.3.4.2 After the City as had an opportunity to review the 90% design documents, specifications and preliminary

OPCC, the Design Engineer will conduct a 90% design review meeting.

9.3.4.3 The purpose of this meeting is to provide the City and Engineer and opportunity to clarify City comments on the documents.

9.3.4.4 Comments will be incorporated into the design documents as applicable.

9.4 Task Series 4.0 – Permitting

9.4.1 Task 4.1 – Permitting

9.4.1.1 Engineer will work with the Louisiana Department of Health (LDH) for permitting and project approval requirements.

9.4.1.2 Permit applications and necessary documents will be prepared and provided to the City for signature and submittal as required.

9.5 Task 5.0 – Issued for Bid Documents

9.5.1 Task 5.1 – Issued for Bid Design Documents

9.5.1.1 Based on the comments received from the City as part of Task 3.3 and comments from LDH the Engineer will prepare and submit Issue for Bid (IFB) drawing and specifications to the City for bidding purposes.

9.5.1.2 The IFB drawings and specifications will incorporate final Owner comments prior to bidding.

9.5.1.3 A final Engineer’s OPCC will be submitted as part of the IFB documents.

9.6 Task Series 6.0 – Bid Phase Services

9.6.1 Task 6.1 – Bidding or Negotiating Phase

9.6.1.1 Engineer will perform services which will include the following:

9.6.1.1.1 Bid Support and negotiation

9.6.1.1.2 Attendance at pre-bid meeting

9.6.1.1.3 Assist City Purchasing with responding to vendor questions related to design to issue Addenda & related Re-

Issue of designer’s Drawing and Specifications

9.6.1.1.4 Designer shall review submitted bids and provide a designer recommendation letter for City Purchasing to include with recommendations.

9.6.2 Task 6.2 – Issued for Construction Documents

9.6.2.1 Engineer will prepare and submit Issued for Construction drawing and specifications.

9.6.2.2 The drawing and specifications will incorporate all bidding addenda prior to submitting.

9.7 Task Series 7.0 Construction Phase Services

9.7.1 The following services will be performed on an as requested / as needed basis to assist the City during the

Construction Phase:

9.7.1.1 Submittal Review Services during construction

9.7.1.2 Contractor RFI (Request for Information) review and response

9.7.1.3 Site Visits and Progress Meetings

9.7.1.4 Preparation of record drawings

9.7.1.5 Resident inspection services as needed

10.0 Submittal Requirements:

10.0.1 Proposing firms shall provide the following information in response to this request.

10.1 Transmittal letter – two (2) pages maximum

10.2 Description of approach to accomplish the required tasks – six (6) pages maximum.

10.2.1 An understanding of the project and objectives to be met.

10.2.2 The proposing firm’s approach to completing the project.

10.3 Organizational chart and resumes of key personnel to be assigned to this project.

10.3.1 Specifically indicate the firm’s proposed

10.3.1.1 project manager,

10.3.1.2 lead civil engineer,

10.3.1.3 lead electrical,

10.3.1.4 mechanical and controls engineer,

10.3.1.4 lead industrial coating engineer and

10.3.1.6 other key staff necessary to support assignments

10.3.2 Resumes shall each be two (2) pages maximum

10.3.2.1 Describe relevant experience of the key personnel

10.3.2.2 Indicate the location if work of the key personnel.

10.4 Related experience of firm – three (3) pages maximum (not including detailed project descriptions).

10.4.1 Describe the firm’s experience, stability, and history of performance on projects similar in nature and locale.

10.4.2 Provide a list and description of similar projects, undertaken by the firm and the personnel to be assigned to this project.

11.0 Required Prerequisite Experience

11.1 The Consulting Firm together with its subconsultants must have the ability to provide all services necessary to perform all work items within an acceptable schedule.

11.2 The qualification statement should clearly indicate individual experience for Consulting Firm staff and subconsultant staff in each aspect of the description of work.

12.0 REQUIRED PREREQUISITE EXPERIENCE

12.1 The PEC (Prime/subs) shall have significant and recent experience in providing the services laid out above.

New or innovative technologies that will make the project more efficient and cost effective will be considered.

13.0 SUBMITTAL INFORMATION

13.1 ONE (1) CLEARLY IDENTIFIED ORIGINAL AND TWELVE (12) COPIES (TOTAL OF THIRTEEEN (13) DOCUMENTS) OF THE QUALIFICATION STATEMENT and supporting documentation shall be submitted to the Purchasing Agent, City of Shreveport not later than 3:00 p.m. on the date specified on page two.

14.0 PROPOSALS MUST BE DELIVERED TO:

14.1 City of Shreveport

14.1.1 Office of The Purchasing Agent

14.1.2 Government Plaza-Suite 610

14.1.3 505 Travis Street

14.1.4 Shreveport, LA 71101-3042

15.0 DOCUMENTATION OF RESPONSES

15.1 Responses to this request will be recorded in the presence of one or more witnesses.

15.2 Responses to this request must be submitted by using the attached envelope format on your sealed container.

15.3 Your firm name and address, RFS number, opening date and time, and RFS title should be shown on the outside of the envelope/container.

15.4 The City assumes no responsibility for unmarked envelopes/Containers being considered for an award.

15.5 Qualification statements received after the time specified will be recorded and then returned unopened.

Questions seeking clarification of an aspect of this RFS may be submitted to ashley.germany@shreveportla.gov.

16.0 JOINT VENTURE

16.1 If the Proposer is a joint venture, provide the following information:

16.1.1 Date of formation

16.1.2 Name and address of each venture partner

16.1.3 Principals of each venture partner

16.1.4 Venture partner holding the majority interest in the venture and its percentage of interest.

16.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to the proposal. Such attachment shall not count in the page limit.

17.0 SUBMISSION REQUIREMENTS

17.1 To achieve a uniform review process and allow for adequate comparability, organize your response to this request in the manner specified below:

17.1.1 Letter of Transmittal--limit to two printed pages.

a. ___ Email address.

b. ___ Total number of employees in your firm.

c. ___ Number of employees in the Shreveport office.

d. ___ Percent of design work to be provided by the Shreveport office.

e. ___ Percent of design work to be provided at other locations. List each location separately.

f. ___ Provide a list of current and projected projects.

g. ___ Identify your proposal’s principal strengths.

h. ___ State whether or not your firm has been involved in any litigation and/or has been disqualified by any agency, including but not limited to the City of Shreveport, within the past five (5) years, because of your performance.

i. ___ Include names of all subs and an estimate of the Fair Share goal to be achieved.

mailto:ashley.germany@shreveportla.gov

j. ___ Indicate the number and dates of amendments that you have received. (end of transmittal letter)

*** Transmittal Letter ends here.***

18.0 Provide Standard Form 330.

18.1 ___ Discuss ability to furnish sufficient technical services and personnel to ensure expeditious prosecution of the work.

18.2 ___ Provide firm size and current workloads as related to project magnitude, including the current active client list.

18.3 ___ Discuss recent experience with similar projects.

18.4 ___ Proposed schedule, including major tasks and target completion dates.

18.5 ___ Provide proven capability of the firm to meet schedules/deadlines.

18.6 ___ Provide the qualification of both DBE/Fair Share and other sub consultants you intend to use on this project.

18.7 ___ Team Work Location (Local Office Location)

18.8 ___ Project six (6) page maximum Approach – A concise and detailed narrative showing the consultant’s proposed approach to the project. The project approach section should demonstrate a thorough understanding of the proposed project and provide an explanation of previous experience. Firms should explain any coordination between the prime firm and the proposed sub consultants and provide any other pertinent information that may assist in the selection process. The consultant should include the tasks or steps that they will undertake to accomplish the work described in the scope of service.

19.0 Submit the enclosed FAIR SHARE FORMS (APPENDIX 1, FORMS 1 – 4 & FORM 6).

20.0 Submit the enclosed FELONY CONVICTION/ E-VERIFY AFFIDAVIT.

21.0 Submit the enclosed AFFIDAVIT ATTESTING THAT PUBLIC CONTRACT WAS NOT SECURED THROUGH

EMPLOYMENT OR PAYMENT OF SOLICITOR.

22.0 Other information and materials may be submitted in support of qualifications, etc.

23.0 Provide an electronic copy (CD or USB flash drive) of your response in an ATTACHED (NOT LOOSE) pocket file with each copy (13 copies) of your submittal.

24.0 SELECTION PROCESS AND METHOD OF AWARD

24.1 The qualification statements will be evaluated in accordance with Section 26-243 of the Code of Ordinances of the City of Shreveport, which governs the City’s A/E Selection Committee.

24.2 A/E Selection Committee Meeting Notices are now posted on the web in Section 700 under Bids/RFPs.

24.3 Instructions are as follows:

24.4 Go to web site: www.shreveportla.gov

24.5 Click on Business, Bids & RFPs, then on Forms and Listings

24.6 Scroll down to Section 700 and click on it.

24.7 Responses will be evaluated by the A/E Selection Committee

24.8 All Qualification Statements will be scored and ranked in accordance with the identified selection criteria and rating points, with the highest ranked firm being the firm recommended for award of the contract.

24.9 Formal acceptance and award of contract to the selected firm will be made by the recommendation of the Mayor of the highest ranked firm to the City Council.

24.10 Factors to be considered by the A/E Selection Committee included in Appendix 5.

24.11 The selection process will likely take approximately 60 to 90 days.

25.0 PROCESSING OF DATA WARRANTY

25.1 The Architect/Engineer shall warrant fault-free performance and fault-free results in the processing of date and date-related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software http://www.shreveportla.gov/ and firmware products delivered and services provided hereunder individually or in combination, as the case may be from the effective date of the contract.

25.2 Also, the Architect/Engineer warrants the current year and beyond calculations will be recognized and accommodated and will not, in any way, result in hardware, software or firmware failure.

25.3 The City, at its sole option, may require the Architect/Engineer, at any time, to demonstrate the procedures it intends to follow in order to comply with all the obligations contained herein.

25.4 The obligations contained herein apply to products provided by the Architect/Engineer, its substitute in lieu thereof-Architect/Engineer or any third party involved in the creation of the products to be delivered under this contract.

25.5 Failure to comply with any of the obligations contained herein may result in the City of Shreveport availing itself of all its rights under the law and under this contract including, but not limited to, its right pertaining to termination or default.

25.6 The warranties contained herein are separate and discrete from any other warranties specified in the solicitation document and are not subject to any disclaimer of warranty or limitation of the Architect/Engineers liability.

26.0 SUB-CONSULTANT TRACKING

26.1 When the contracts are provided to the City by the successful A/E Firm for appropriate signatures, the Firm shall, on the form provided by the City as enclosed herein, identify the Prime Consultant and Consultants/Sub- Consultants to the second tier and state which of the following categories each fall within:

26.1.1 Those owned 51 percent or more by persons defined as minorities by the Small Business Administration.

26.1.2 Those owned 51 percent or more by women.

26.1.3 Those owned by disadvantaged persons certified by the Department of Disadvantaged Business Enterprises Office (DBE), as qualified under 49 CFR Part 23 by the Assistant Chief Administrative Officer of the City of Shreveport.

26.1.4 Small businesses as defined by the Small Business Administration.

26.1.5 Fair Share Businesses certified through the Louisiana Department Economic Development.

26.1.6 Those which do not fall into any of the above categories.

26.2 A/E Firm (Prime Consultant) shall provide updated information to the Project Manager and the Purchasing Agent within five days of the time any of the information changes.

26.3 This information is to be provided for record keeping purposes in accordance with Section 26-218 of the Code of Ordinances of the City of Shreveport and shall not affect the award of any contract, except as stated below.

26.4 Note: On contracts for which the federal funding sources specify that said information will affect the award of the contract, this language shall be inapplicable. Prime Consultants should verify whether this is the case for each particular project.

27.0 PAYMENTS DUE THE CITY

27.1 Section 26-211 of the Citys Code of Ordinances requires the following:

27.1.1 On every contract to which the City is a party and for which written specifications are prepared, the specification shall include the requirement that before the contract is awarded the contractor shall pay all taxes, licenses, fees, and other charges which are outstanding and due to the City.

27.2 No contract to which the city is a party shall be awarded to any person who:

27.2.1 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or

27.2.2 Owns any property which is adjudicated to the City, or which has demolition liens, grass cutting liens, or any other property standards liens on it, or

27.2.3 Owns more than 25% of a legal entity that owns any property which is adjudicated to the City, or which has demolition liens, grass cutting liens, or any other property standards liens on it.

27.2.4 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or adjudication.

27.3 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.

28.0 UNSATISFACTORY WORK

28.1 Contractor performance will be evaluated, at completion of project.

28.2 The City shall not be obligated to pay for unsatisfactory work.

29.0 COMPLIANCE WITH CIVIL RIGHTS LAWS

29.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:

Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

30.0 PUBLIC INFORMATION

30.1 The contents of any proposal will not be public information until after the contract award is made.

Section 40-Fair Share Requirements (Revised 10-28-2024) Applies to IFB, RFP, RFS, and RFQ Documents except when a Commodity Purchase or if for the Airport.

1.0 DEFINITIONS

1.1 Bid-shall mean bid for IFBs, proposal for RFPs, and quote for RFQs.

1.2 Contractor-shall mean prime contractor for IFBs, RFPs, and RFQs. For RFSs, Contractor shall mean Prime Consultant.

1.3 Offeror-shall mean a person who submits an RFP.

1.4 Subcontractor-shall mean subcontractor for IFBs, and RFQs. For RFSs, Subcontractor shall mean Sub consultant.

1.5 FSC-is Fair Share Certified (specific to City-Funded Projects and included in the Fair Share computation). Fair Share Certification applications may be obtained as follows:

1.6 Contact 318-673-5017

1.6.1 Fair Share Office

1.6.2 505 Travis Street, Suite 260

1.6.3 Shreveport, LA 71101

1.6.4 FSC Application Affidavits maybe downloaded at:

https://www.shreveportla.gov/DocumentCenter/View/21385/10072022---Fair-Share-Application

DBE-is Disadvantaged Business Enterprise (specific to Federally-funded Projects - generally FAA, DOTD or FTA projects).

1.7 S/DBE-is Small Disadvantaged Business Enterprise (again, specific to Federally-Funded Projects - a group that is defined by the Government as "presumptively disadvantaged" by provisions of CFR 49). DBE applications may be obtained as follows: http://www8.dotd.louisiana.gov/UCP/UCPdownloads.aspx

1.8 City of Shreveport Vendor Applications may be downloaded at: https://www.shreveportla.gov/780/Section-800.

2.0 PURPOSE OF THE PROGRAM

2.1 The City of Shreveport has implemented this program to ensure that their construction and service contracts provide employment and growth opportunities for small disadvantaged businesses.

2.2 Therefore, when the goal has not been met, prime contractors are required to submit proof showing that good faith efforts have been made to contract with FSC, S/DBE or DBE subcontractors.

2.3 All efforts must be documented.

2.4 Direct commodity purchases made by the City of Shreveport are exempt from the program.

3.0 FAIR SHARE CONTRACT CLAUSES

3.1 The following Fair Share Contract Clauses and Good Faith Effort Requirements are only a small part of the Fair Share Program.

3.1.1 The Fair Share Program full text and forms that will be needed are posted in the Purchasing Office, or available upon request, or available on our web site at www.shreveportla.gov, and are incorporated by reference in all solicitation documents with the same force and effect as if set forth in full text.

3.1.2 ANY DEVIATIONS FROM THE FAIR SHARE REQUIREMENTS LISTED HEREIN MUST BE CLEARLY

IDENTIFIED WITH EACH SOLICITATION RESPONSE.

3.1.3 PLEASE CALL THE FAIR SHARE OFFICE AT (318) 673-5017 OR THE PURCHASING DIVISION AT (318)

673-5450 IF YOU HAVE ANY QUESTIONS.

3.2 Prompt Payment Clause

http://www.ci.shreveport.la.us/pdf/bids/sect40.pdf https://www.shreveportla.gov/DocumentCenter/View/21385/10072022---Fair-Share-Application http://www8.dotd.louisiana.gov/UCP/UCPdownloads.aspx https://www.shreveportla.gov/780/Section-800

3.2.1 The City of Shreveport will, after acceptance of goods or services and the receipt of a proper invoice from the contractor, process request for payment, said payment to be paid within thirty (30) days.

3.2.2 Prime contractors shall then be required to ensure payment is made to any designated small or disadvantaged business (subcontractors), within fifteen (15) business days of receipt of payment to the prime contractor from the City.

3.2.3 Upon satisfactory completion of a contract, the City and/or prime contractor will ensure that any retainage payments are returned within thirty (30) business days.

3.2.4 Failure to comply with the terms of this requirement may be grounds for termination of the contract by the City.

3.3 Affirmative Action Clause

3.3.1 The contractor, sub recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.

3.3.2 The contractor shall carry out applicable requirements of the appropriate funding guidelines for each contract.

Failure by the contractor to carry out these requirements is a material breach of the contract which may result in the termination of this contract or such other remedy as the City deems appropriate.

3.4 Participation of Small Disadvantaged Business Concerns

3.4.1 It is the policy of the City of Shreveport that all prime contractors and service providers utilize qualifying small disadvantaged business concerns.

3.4.2 The City has set a goal of 25% for participation of these said business concerns in all City-let contracts and/or purchases.

3.4.3 Specific goals are set on federally funded contracts as determined by the regulating federal agency and language to that effect shall be included in those contracts.

3.4.4 Failure by a contractor or service provider to include these designated businesses could constitute breach of contract and result in remedial action.

3.4.4.1 Assurance of utilization of FSC, S/DBE, and DBE subcontractors is given through FSC FORM 4, Letter of Intent.

3.5 Subcontractor Payment Certification

3.5.1 Every contract by the City for the performance of work will contain a provision requiring the prime contractor to certify in writing that all subcontractors and suppliers have been paid for work and materials from previous progress payments received (less any retainage) by the prime contractor prior to receipt of any further progress payments.

3.5.2 In the event a contractor is unable to pay subcontractors or suppliers until it has received a progress payment from the City, the prime contractor shall pay all subcontractors or suppliers funds due, from said progress payments within forty-eight hours of receipt of payment from the City.

3.5.3 During the contract and upon completion of the contract, the City of Shreveport may request documentation to certify payments to subcontractors or suppliers. This provision in no way creates any contractual relationship between any subcontractor and the City of Shreveport or any liability on the City of Shreveport for the contractor’s failure to make timely payment to the subcontractor.

3.6 Fair Share Certified (FSC), S/DBE or DBE PARTICIPATION-GOOD FAITH EFFORT REQUIREMENTS

3.7 PRE-BID EFFORTS REQUIRED REGARDING FAIR SHARE, S/DBEs or DBEs

3.8 Bidders are required to contact, and make good faith efforts to contract with City and Louisiana Unified Certification Program (LAUCP) Certified FSC, S/DBE or DBE firms for each division of work identified in these documents which will be performed by a subcontractor.

3.9 A list of FSC, S/DBE or DBE contractors specializing in the divisions of work identified for subcontracting on this project can be found at the following Web Sites…City Projects:

https://www.shreveportla.gov/141/Online-Database Federal Projects: http://www8.dotd.louisiana.gov/ucp/

3.10 These requirements are contractual obligations and are included in all contracts.

3.11 Failure to comply may result in a finding of breach of the contract, disqualification of the bidder to bid on future contracts, or a claim for damages.

https://www.shreveportla.gov/141/Online-Database http://www8.dotd.louisiana.gov/ucp/

3.12 Who to contact

3.12.1 For each division of work identified in these documents that will be performed by a subcontractor, Bidders must contact:

3.12.2 Every FSC, S/DBE or DBE firm that attended the pre-bid meeting (if one was held) which specializes in a division of work that will be subcontracted, and

3.12.3 In addition to the above, a minimum of five (5) other FSC, S/DBE or DBE firms.

3.12.4 If there are less than 5 firms listed for a particular division of work, all of the subcontractors in that division must be contacted.

3.13 When to contact

3.13.1 All Bidders must provide project information to FSC, S/DBE, or DBE firms in sufficient time to permit the firm to have an equal opportunity to compete for work that the successful bidder will subcontract together with the date and time that subcontractor’s bids are due.

3.13.2 The first documented contact with each FSC, S/DBE, or DBE firm must be at least seven (7) working days before bid opening.

3.14 How to contact

3.14.1 First contact: Bidders shall contact FSC, S/DBE or DBE subcontractors by Email or Fax to advise them of potential subcontracting opportunities.

3.14.2 Follow-up: Bidders shall follow up with Email, Fax and or Phone to each FSC, S/DBE, or DBE firm contacted to determine if a bid will be submitted or if further information is required.

3.14.3 A firm need not be contacted if that firm responds to the first contact with a statement that the firm will not bid on this project.

3.15 What information must be provided

3.15.1 The apparent lowest construction/service provider bidder shall be required to complete/submit Fair Share Forms 1 through 4 within 72 hours after notification. If additional information is needed, it must be turned in within 24 hours or the bid will be declared as non-responsive when additional time is not approved by the Fair Share office.

4.0 ADDITION/REPLACEMENT OF SUBCONTRACTORS AFTER SUBMISSION

4.1.1 The successful bidder will not be permitted to add or replace a subcontractor without the consent of the DBE Compliance Manager and/or the Fair Share Office and the Originating Department.

4.1.2 If any subcontractor is added or replaced after the contract award, the contractor shall make good faith efforts to contract with another FSC, S/DBE, or DBE for the work to be performed by that subcontractor.

4.1.3 Documentation of these efforts is required, and must be submitted to the Purchasing Agent and the Fair Share Office on FSC FORM 2.

5.0 DOCUMENTATION OF GOOD FAITH EFFORTS

5.1 FAIR SHARE DOCUMENTS TO BE SUBMITTED BY THE APPARENT LOWEST

CONSTRUCTION/SERVICE PROVIDER BIDDER.

5.1.1 COMPLIANCE AGREEMENT-FSC FORM 1. Submit completed FSC FORM 1.

5.1.2 UTILIZATION/CONTRACT TRACKING-FSC FORM 2. Submit FSC FORM 2 showing all subcontractors/all sub-subcontractors to be used on this contract and use for any changes also. Note: Construction Bidders, including 100% Fair Share/DBE, must turn in this form showing all subcontractors to be used on this contract.

5.1.3 PROJECT CONTACT SHEET-FSC FORM 3. Submit FSC FORM 3 showing a completed log of contacts with FSC, S/DBE, or DBE firms.

5.1.4 LETTER OF INTENT-FSC FORM 4. Submit a signed FSC FORM 4, Letter of Intent indicating FSC, S/DBE and DBE Subcontractors and Sub-Subcontractors along with the scope of work to be performed and price/cost of goods or services to be performed by the Subcontractor. There must be a separate Letter of Intent for each FSC, S/DBE or DBE Subcontractor or Sub-subcontractor. This letter of Intent must be submitted within 72 hours of the bidder being designated as “the apparent lowest construction/service provider bidder”, or his/her bid will be declared non-responsive.

5.1.5 Failure to submit these documents shall make a bid non-responsive and the apparent lowest bidder ineligible to receive an award of the contract.

5.1.6 The Purchasing Agent and/or the DBE Compliance Manager and/or the Fair Share Office shall have the right to seek clarification to assure good faith effort compliance.

6.0 DOCUMENTS TO BE SUBMITTED AFTER CONTRACT AWARD.

6.1.1 MONTHLY SUBCONTRACTOR PAYMENT UTILIZATION REPORT-FSC FORM 5: All subcontractors (including FSC, S/DBE, or DBE firms) and second tier subcontractors shall be reported on the FSC FORM 5 as well as contract amounts and payments.

6.1.2 Copy of email or fax sent to FSC, S/DBE, or DBE firms: When requested, provide one copy of the email or fax sent to FSC, S/DBE or DBE firms to solicit bids for this project. If more than one form of email or fax was sent, submit a copy of each form sent.

6.2 Optional Good Faith Efforts

6.2.1 Contractors should consider efforts such as:

6.2.2 Did the contractor advertise in general circulation, trade association, and small disadvantaged-focus media concerning subcontracting opportunities?

6.2.3 Did the contractor provide written notice to a reasonable number of specific FSC, S/DBEs, or DBEs that interest in the contract was being solicited, in sufficient time to allow the FSCs, S/DBEs, or DBEs to participate effectively? (NOTE: It is recommended that certified mail be used to provide documentation).

6.2.4 Did the contractor follow up initial solicitations of interest by contacting FSC, S/DBEs or DBEs to determine certainty whether the FSCs, S/DBEs or DBEs were interested?

6.2.5 Did the contractor select portions of the work to be performed by FSCs, S/DBEs, or DBEs, including, where appropriate, breaking down contracts into economically feasible units to facilitate participation?

6.2.6 Did the contractor provide interested FSCs, S/DBEs, or DBEs with adequate information about the plans, specifications, and requirements of the contract?

6.2.7 Did the contractor negotiate in good faith with interested FSCs, S/DBEs, or DBEs, not rejecting them as unqualified without sound reasons based on a thorough investigation of their capabilities?

6.2.8 Did the contractor make efforts to assist interested FSCs, S/DBEs, or DBEs in obtaining bonding, lines of credit, or insurance required by the recipient or contractor?

6.2.9 Did the contractor effectively utilize the services of available community organizations; contractors’ groups;

local, state, and federal business assistance offices; and other organizations that provide assistance in the recruitment and placement of FSCs, S/DBEs, or DBEs?

END

COMPLIANCE AGREEMENT-FSC FORM 1

Bid Number: _____________ (Revised 9-10-07)

By signing this document, the bidder hereby certifies, understands, and affirms that:

1.0 It has not discriminated against any FSC, S/DBE, or DBE firms in awarding subcontracts for this project.

2.0 The good faith efforts requirements are contractual obligations that must be fulfilled whether or not listed on these forms.

3.0 The apparent lowest construction/service provider bidder shall be required to complete/submit Fair Share Forms 1 through 4 within 72 hours after notification. If additional information is needed, it must be turned in within 24 hours or the bid will be declared as non-responsive when additional time is not approved by the Fair Share office.

4.0 Failure to provide information may result in a loss of the bidder’s bid bond.

5.0 Replacement of a subcontractor during contract performance without: a) obtaining the prior written…