RFR_Request_ForestHealth_Lures DCR826A.docx

REQUEST FOR RESPONSE

Insect Lures and Specialized Traps RFR #______ / COMMBUYS Bid# ______

ISSUE DATE: 17 February 2021

Fax Number

RFR Name/Title

COMMBUYS Bid Number

1. Description or Purpose of Procurement:

The Dept. of Conservation and Recreation’s Forest Health Program is seeking contractors to provide insect detection and monitoring materials. This contract will be for the purpose of purchasing goods for the DCR Forest Health Program to perform insect monitoring/detection protocols in house and would include traps, chemical lures, and insect collection tools. These insect detection materials are insect/ host specific and lures must be chemical combinations synthesized and packaged with precise quantities, ratios, and release rates. Monitoring materials needed under this contract would include but are not limited to:

· Southern pine beetle: Frontalin, endobrevicomin, and alpha pinene combo lure; black lindgren funnel traps

· Asian longhorned beetle: Z-3-Hexenol, Linalool, Trans-Caryophyllene, 4-(n-Heptyloyx) Butanol, and 4-(n-Heptyloyx) Butanal combo Anoplophora glabripennis attractant lure; black flight intercept panel traps; fluon trap coating.

· Emerald ash borer: hexanol lure; green lindgren funnel traps

· New invasive insect attractant lures, repellent lures, traps, bands, and collection containers.

2. Applicable Procurement Law

Executive Branch Goods and Services

3. Acquisition Method:

Fee-For-Service

Rental (not to exceed 6 months)

Term Lease

License

Other:

4. Whether Single or Multiple Contractors are Required for Contract:

Check One (“X”):

a. Estimated Number of Awards The target maximum number of Contractors is 5; the Purchasing Department may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.

b. Adding Contractors after initial Contract Award If, over the life of the contract, the Purchasing Department determines that additional Contractors may be added, these may be drawn from qualified companies which responded to this Solicitation but were not awarded Contracts. If necessary to meet the requirements of the Commonwealth, the Solicitation may be reopened to obtain additional Bids.

5. Entities Eligible to Use the Resulting Contract

The Purchasing Department reserves the right to add or remove additional authorized users during the contract term.

6. Expected Duration of Contract (Initial Duration and any Options to Renew):

7. Anticipated Expenditures, Funding or Compensation:

Estimated Value of Procurement: $49999

8. Contract Performance and Business Specifications:

Scope of Services: Contractors will provided insect detection and monitoring materials as outlined in bid specifications.

Fiscal Terms:

9. Small Business Purchasing Program This is a Small Procurement targeted to verified small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). The Department intends to award a contract to one or more SBPP-participating businesses verified through COMMBUYS who submits a quote that meets or exceeds the best value requirements. Subcontracting in SBPP procurements is limited to no more than 20% of the total value of the contract, unless it is with another verified SBPP participant. If it is determined that there is inadequate SBPP capacity, or no SBPP-participating vendors provide a responsive quote, the Department may award the solicitation to vendors who submitted responses and are not participating in the SBPP. To determine eligibility and to participate in the SBPP, please review the eligibility criteria and general program information at www.mass.gov/sbpp.

10. Supplier Diversity Plan (SDP) Plan

11. Environmentally Preferable Products Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are considered to be products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products. Bid responses must identify how a contractor meets these goals.

12. Evaluation Criteria Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

Synthesize and package specified chemical combinations with precise quantities, ratios, and release rates.

Contractor qualifications and experience with producing comparable products Competitive fee proposal Contract meets industry quality control standards

13. Instructions for Submission of Responses:

Only electronic quotes submitted via COMMBUYS will be accepted in response to this RFR. Responses must be sent via the “Create Quote” functionality contained in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.

Any submission which fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and can be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

14. Estimated Procurement Calendar

Notification of Apparent Successful Bidder(s) (Estimated)

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

Quotes (Bid Responses) Deadline (Bid Opening Date/Time) See the Quotes (Bid Responses) Deadline (Bid Opening) Date and Time indicated in the Estimated Procurement Calendar (above).

Estimated Contract Start Date This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

15. Required Forms Responses to this RFR must contain the following documents

The above attachments are available as part of the Bid record on COMMBUYS (WWW.COMMBUYS.COM).

16. RFR Attachments Appendix A: Required Specifications http://www.mass.gov/anf/budget-taxes-and-procurement/oversight-agencies/osd/osd-forms.html Appendix B: Electronic Quote Submission Instructions [http://www.mass.gov/anf/docs/osd/forms/instructions-for-vendors-responding-to-bids.docx]

Updated: February 1, 2021