RFR_OCME2020-001.pdf

RFR# OCME2020-001

Southeast Regional X-Ray Room Upgrade

The Commonwealth of Massachusetts Executive Office of Public Safety

Office of the Chief Medical Examiner 1 Simpkins Road, Buzzards Bay MA 02542

REQUEST FOR RESPONSE (RFR)

For

SOUTHEAST REGIONAL X-RAY ROOM UPGRADE

ISSUED: SEPTEMBER 6, 2019

Contact Person:

Webb Sandquist, Finance Phone: 617-267-6767 ext. 2226 Fax: 617-266-6763 Email: michaelweb.sandquist@mass.gov mailto:michaelweb.sandquist@mass.gov

Department Summary

The Office of the Chief Medical Examiner (OCME) is responsible pursuant to G.L.

Chapter 38 with investigating the cause and manner of death of unexplained, violent or suspicious deaths. The Commonwealth relies upon OCME to investigate these deaths to ensure that homicides are detected and documented, that public health concerns are discovered and that families are provided with answers as to why their loved one passed away.

1. Description Or Purpose Of Procurement:

OCME is seeking to purchase an upgrade package to the X-Ray room at the Southeast Regional Office 1 Simpkins Road, Buzzards Bay MA 02542, to a system comparable to that used at OCME Boston headquarters. See section 7 (Specifications).

2. Acquisition Method To Be Used For This Contract:

Outright Purchase

3. Single Or Multiple Contractors For Contract Performance:

Singe Contractor

4. Use of Procurement By Single Or Multiple Departments:

Only the procuring department, OCME, may procure under this RFR.

5. Total Anticipated Duration Of Contract Including Renewal Options:

It is expected that the equipment will be fully furnished and installed by the awarded contractor. No renewal options.

6. Total Anticipated Expenditures For Total Anticipated Duration of Contracts:

Initial purchase is estimated at $200,000. Contract is based on cost of equipment including initial warranty, delivery and training.

7. Specifications The following suggested specifications are for the sole purpose of describing the standard of quality, performance and/or characteristics desired. Any reference or inference to a brand name is not intended in any way to limit or restrict competition.

1. Floor Mounted Tube Stand with Touchscreen Display

a. 10ft Floor Plate

b. Transverse travel range, 11in

c. Vertical travel range, 64.5in

d. Minimum ceiling height, 87in

e. Pressure activated 180degree column rotation

f. (+/-)180degree tube rotation about horizontal axis

g. Electromagnetic locks

2. Manual Collimator

a. Lamellae shield against focal radiation

b. Rotation by (+/-)45degrees with a stop in degree position by swiveling flange

c. LED powered light field for better contrast and greater lifetime

3. 50kW, 630mA High Frequency Generator (Three Phase)

a. 150 kVp

b. Digital interface for integratio0n with digital radiography systems

c. Anatomical programming with programmable technique selections

d. Two bucky capability

e. Power cabinet with aux power supply

f. Tube protection circuitry

g. Integrated service software for calibration

h. Self-diagnostic circuitry with error code recording

4. AEC kit with interface board and two (2) ion chambers (table and wall stand)

5. 14 tube 90degree cable arm, 0.6x1.2mm FS, 200kHU, 150lVp, 12degree target, 3 anode”

6. 40’ Generator High Voltage Cables, 150 kVp

7. Elevating Table with four-way Float Top (36in)

a. 800lb decedent load capacity

b. 86.5in x 35.9in fiber resin table top

c. Height adjustment: 21.75in to 33.77in

d. Table top movement (+/-)21.25in longitudinal, (+/-)4.5in transverse

e. Bucky travel (+/-)8.5in longitudinal

f. Quiet duty motor

g. Recessed foot treadle lock control for longitudinal and transverse

Table up/down movement

h. Integral collision safety sensors

8. Grid Cabinet, 17in x 17in and heavy-duty manual cassette tray

9. Table Top hand control for elevation and four-way float top

10. 132 line, 10:1 ration 34-44” grid

11. Wall Stand

a. Height: 84in (includes vertical travel)

b. Depth: 13.4in

c. Width: 24.6in

d. Weight: 200lb

e. 0.4mm front panel aluminum equivalency

12. Upgrade to Existing Del Radiographic System (for site-visit see below date of pre-bid conference and tour)

a. Canon CXDI-410C Wireless Digital Detector (or comparable)

b. Canon CXDI-710C Wireless Digital Detector (or comparable)

13. Training

a. A minimum of two days (16 hours) of technologist training

14. Warranty

a. One (1) year on parts, One (1) year pro-rated on batteries, where applicable.

b. Two (2) years on CXDI-710C (or comparable) detector.

8. Instructions For Submission Of Responses:

All responses must be uploaded onto www.commbuys.com

Initial Responses to this solicitation will be accepted after pre-bid conference and site visit. Responses should not be emailed or faxed. Responses must be submitted through www.commbuys.com

The Office of the Chief Medical Examiner reserves the right to reject any or all responses, or to accept those responses which it determines to be in the best interest of the Department.

9. Deadline For Responses:

DATE ACTION

Friday, September 6, 2019

RFR released to prospective bidders via the COMMBUYS electronic marketplace.

Friday, September 13, 2019

Pre-bid conference and site visit at 1 Simpkins Road, Buzzards Bay MA 02542

Wednesday, September 18, 2019

Submission deadline for questions on RFR uploaded to COMMBUYS by 3:00PM

Thursday, September 19, 2019

Summary of responses to all questions posted to COMMBUYS by 3:00PM

Friday, September 20, 2019

RFR responses due, uploaded to COMMBUYS by

3:00PM

Tuesday, September 24, 2019

Contract Award – Date Approximate

10. RFR Attachments:

Bidders will be required to review, complete in ink, execute and return as part of their response the following documents which can be found in the attachments section of this solicitation at www.commbuys.com.

a. Standard Contract Form:

The successful bidder must complete in ink and return the standard contract form entitled OCME RFR 2020-001 Contract Form from the attachments section on www.commbuys.com. By completing the standard contract form, the bidder certifies under the pains and penalties of perjury that they have submitted a response to the http://www.commbuys.com/ http://www.commbuys.com/ http://www.commbuys.com/ http://www.commbuys.com/

Request for Response (RFR) issued by the OCME and that this response is the bidder’s offer as evidenced by the bidder’s authorized signatory, and that the bidder’s response and any negotiated terms shall be deemed accepted by the OCME as part of the contract upon execution of the standard contract form by the OCME’s authorized signatory.

The bidder’s completion and submittal of the standard contract form with their response does not imply or obligate the OCME to enter into a contract with the bidder.

b. Terms and Conditions Form:

The successful bidder must complete in ink and return the Commonwealth Terms and Conditions Form. If the bidder has already executed and filed the Commonwealth Terms and Conditions, please indicate this in your response. The Commonwealth Terms and Conditions shall be incorporated by reference in to any contract for Commodities and Services executed pursuant to this RFR. A bidder is required to execute the Commonwealth Terms and Conditions Form only once.

c. Additional Required Attachment Forms

i. W-9 Form, if not previously filed with the Office of the State Comptroller

ii. Contractor Authorized Signature Verification Form

iii. Authorization for Electronic Funds Transfer

11. Evaluation Criteria

1. The capability of the equipment to meet the forensic needs of our agency.

2. Evidence as to the reliability of the equipment

3. References from institutions currently using the proposed equipment (please include as available)

4. Cost Quotes

All bidders’ responses will be evaluated by a Procurement Management Team (PMT) consisting of a committee of agency medical and administrative staff, using the “best value” concept. Proposals with the lowest cost may not be the best value. Higher quality with more options or a longer life span may be a better value and long term investment of public funds.