RFR_OCME2016-003_SCOPEOFSERVICE.pdf

Attachment A:

SCOPE OF SERVICES

A. Review Of Medical Documentation:

Selected contractors will be responsible for reviewing the following forms; Attestation, Attestation Copy, Death Certificate Informant Verification and Signature Form, as well as the Fee Form or e-Pay receipt, for the appropriate cause and manner of death as dictated by case, in accordance will Massachusetts General Law Chapter 38 Section 14.

B. Examining Decedents:

Contractors will be required to travel to crematoriums, funeral homes, hospitals and other locations (as determined to be necessary by case), to view and examine decedents in such a manner that is in accordance with OCME policy and procedure.

Views and examinations are to be performed as pre-scheduled or on a case-by-case basis as assigned by either the Director of Medicolegal Investigations or the Intake department at OCME on behalf (and with the authority) of the Chief Medical Examiner.

The examination will include visual inspection of the entire external surface of the body for signs of injury, surgery or disease and an inspection and review of all labels, tags, bands and other markings to ensure the remains are those represented on the paperwork.

Contractor shall contact the principles, facilities and others in the case to collect additional information as needed. Contractor shall ensure that all cases which are required to be reported my MGL Chapter 38, Section 3 have been reported appropriately and completely.

C. Submission of Documentation:

Contractors will be required to prepare and submit all required documentation associated with each case. All documents prepared by the contractor must be signed and dated.

All case documents (Attestation, Attestation Copy, Informant Witness Form, Body Map, etc.) associated with a reported case, regardless of jurisdiction decision, must be submitted to OCME by email or fax within 24 hours of report of the case.

All finance documents (Cremation Fee Form, E-Pay Receipts) must be submitted to the OCME Finance Department within 10 business days after services are performed.

D. Non-Cremation Assignments:

Contractors will be placed on a call list for response in the event of a mass fatality and will be required to respond to such an event. Contractors will be paid on an hourly basis for services rendered as directed by the Chief Medical Examiner during a mass fatality incident.

At the direction of the Director of Medicolegal Investigations contractors will be required to respond to other work assignments not involving cremations and will be paid on an hourly basis for services rendered.

Attachment A:

SCOPE OF SERVICES

E. Training:

New Contractors will be required to complete the equivalent of 5 weeks of training with an experienced Medicolegal Investigator. This requirement can be waved/made redundant by the Director of Medicolegal Investigations or Chief Medical Examiner in the case of prior professional experience at the Massachusetts Office of the Chief Medical Examiner.

Contractors may be obligated to attend other periodic trainings, meetings and seminars as required by OCME.

F. Professional Requirements:

a. Contractor shall provide the necessary supplies to meet the job requirements (office, medical, tolls, gas, vehicle, parking and personal protective equipment)

b. Contractor must possess a valid driver’s license and insured vehicle for transport.

c. Contractor must exercise discretion in handling confidential information.

d. Contractor may be called upon to sign disclosure statements regarding potential conflicts of interest.