RFR-DFW-2015-001-Portable HE Shooting Simulator~1.doc

REQUEST FOR RESPONSE

PORTABLE HUNTER EDUCATION SHOOTING SIMULATOR

RFR #DFW-2015-001

COMMBUYS Open Market Bid#: BD-15-1046-DFW-FWE41-00000003694

REQUEST FOR RESPONSE

PORTABLE HUNTER EDUCATION SHOOTING SIMULATOR

RFR #DFW-2015-001

COMMBUYS Open Market Bid#: BD-15-1046-DFW-FWE41-00000003891

1. Purpose of Procurement:

The purpose of the procurement is to acquire portable hunter education shooting simulators as a teaching aid for the hunter education program to teach state mandated courses.

PORTABLE HUNTER EDUCATION SHOOTING SIMULATOR – 2 UNITS

Simulators to Include Following Items LS Laser Detection Camera

Mini Gaming Computer

LS Video Projector

Wireless Keyboard and Mouse

Multimedia Speakers

PSAT HE Software

-Shooter Challenge

-Pro Shooting

-Hunter Education Tools

-Firearms Interface

SIMULATOR FIREARMS-

2 Standard Size Adult Simulated Rifle (visible laser); total length 42” 3 Youth Size Simulated Rifle (visible laser); total length 37” 2 Standard Size Adult Simulated Shotgun O/U (visible laser); total length 45” 3 Simulated Visible Laser Pump Shotgun (visible laser); total length 38” Quote should include Shipping and Handling costs

Equipment Required on or before June 1, 2015

2. Applicable Procurement Law

Executive Branch Goods and Services

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Legal Services

MGL c. 30, § 51, § 52 and § 65; c. 7, § 22; and 801 CMR 21.01(2) (b)

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3. Acquisition Method:

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Fee-For-Service

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Outright Purchase

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Rental (not to exceed 6 months)

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Term Lease

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Tax Exempt Lease-Purchase (TELP)

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License

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Other

4. Whether Single or Multiple Contractors are Required for Contract:

Check One (“X”):

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Single Contractor

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Multiple Contractors

a. Estimated Number of Awards

The target maximum number of Contractors is 1 (one) the Purchasing Department may award more or fewer contracts, if it is in the best interests of the Commonwealth to do so.

b. Adding Contractors after initial Contract Award If, over the life of the contract, the Purchasing Department determines that additional Contractors may be added, these may be drawn from qualified companies which responded to this Solicitation but were not awarded Contracts. If necessary to meet the requirements of the Commonwealth, the Solicitation may be reopened to obtain additional Bids.

5. Entities Eligible to Use the Resulting Contract

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Limited User Contract – Restricted to Use by Defined Entities Only. Any Contract(s) resulting from this Bid will be open for use by the issuing Purchasing Department and the following other entities:

· [Identify additional Eligible Entities by name or type. If by type, include those applicable from the list below:

· Cities, towns, districts, counties and other political subdivisions;

· Executive, Legislative and Judicial Branches, including all Departments and elected offices therein;

· Independent public authorities, commissions and quasi-public agencies;

· Local public libraries, public school districts and charter schools;

· Public hospitals owned by the Commonwealth;

· Public institutions of higher education;

· Public purchasing cooperatives;

· Non-profit, UFR-certified organizations that are doing business with the Commonwealth;

· Other states and territories with prior approval by the State Purchasing Agent; and

· Other entities when designated in writing by the State Purchasing Agent.].

The Purchasing Department reserves the right to add or remove additional authorized users during the contract term.

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Limited User Contract – Restricted to Use by Issuing Entity Only.

6. Expected Duration of Contract (Initial Duration and any Options to Renew):

Initial Duration

Renewal Options

Total Maximum Contract Duration

7. Anticipated Expenditures, Funding or Compensation:

Estimated Value of Procurement: $18,000 including shipping and handling

8. Contract Performance and Business Specifications:

Scope of Services:

PORTABLE HUNTER EDUCATION SHOOTING SIMULATOR – 2 UNITS

Simulators to Include Following Items LS Laser Detection Camera

Mini Gaming Computer

LS Video Projector

Wireless Keyboard and Mouse

Multimedia Speakers

PSAT HE Software

-Shooter Challenge

-Pro Shooting

-Hunter Education Tools

-Firearms Interface

SIMULATOR FIREARMS-

2 Standard Size Adult Simulated Rifle (visible laser); total length 42”

3 Youth Size Simulated Rifle (visible laser); total length 37”

2 Standard Size Adult Simulated Shotgun O/U (visible laser); total length 45”

3 Simulated Visible Laser Pump Shotgun (visible laser); total length 38”

Quote should include Shipping and Handling costs

Equipment Required on or before June 1, 2015

Commodities being procured: (2) Portable Hunter Education Shooting Simulator and (10) Adult & Youth size Visible Laser Rifles/Shotguns to work with simulators

Fiscal Terms: Equipment required on or before June 1, 2015 Performance Measures:

PORTABLE HUNTER EDUCATION SHOOTING SIMULATOR – 2 UNITS

Simulators to Include Following Items LS Laser Detection Camera

Mini Gaming Computer

LS Video Projector

Wireless Keyboard and Mouse

Multimedia Speakers

PSAT HE Software

-Shooter Challenge

-Pro Shooting

-Hunter Education Tools

-Firearms Interface

SIMULATOR FIREARMS-

2 Standard Size Adult Simulated Rifle (visible laser); total length 42”

3 Youth Size Simulated Rifle (visible laser); total length 37”

2 Standard Size Adult Simulated Shotgun O/U (visible laser); total length 45”

3 Simulated Visible Laser Pump Shotgun (visible laser); total length 38”

Quote should include Shipping and Handling costs

Equipment Required on or before June 1, 2015

9. Small Business Purchasing Program:

This is a Small Procurement targeted to verified small businesses participating in the Commonwealth's Small Business Purchasing Program (SBPP). The Department intends to award a contract to one or more SBPP-participating businesses verified through COMMBUYS who submits a quote that meets or exceeds the best value requirements. Subcontracting in SBPP procurements is limited to no more than 20% of the total value of the contract, unless it is with another verified SBPP participant. If it is determined that there is inadequate SBPP capacity, or no SBPP-participating vendors provide a responsive quote, the Department may award the solicitation to vendors who submitted responses and are not participating in the SBPP. To determine eligibility and to participate in the SBPP, please review the eligibility criteria and general program information at www.mass.gov/sbpp.

10. Supplier Diversity Plan (SDP) Plan Environmentally Preferable Products

Products and services purchased by state agencies must be in compliance with Executive Order 515, issued October 27, 2009. Under this Executive Order, Executive Departments are required to reduce their impact on the environment and enhance public health by procuring environmentally preferable products and services (EPPs) whenever such products and services perform to satisfactory standards and represent best value, consistent with 801 CMR 21.00. In line with this directive, all Contracts, whether departmental or statewide, must comply with the specifications and guidelines established by OSD and the EPP Program. EPPs are considered to be products and services that help to conserve natural resources, reduce waste, protect public health and the environment, and promote the use of clean technologies, recycled materials, and less toxic products.

11. Evaluation Criteria

Contractors must submit responses that meet all the submission requirements of the RFR. Only responsive proposals that meet the submission requirements will be evaluated, scored and ranked by the evaluation team according to the evaluation criteria. Additional information may be requested for evaluation purposes.

12. Instructions for Submission of Responses:

Responses must be sent via the “Create Quote” functionality contained in COMMBUYS. For instructions concerning how to submit a Quote, please see Appendix B.

Any submission which fails to meet the submission requirements of the RFR will be found non-responsive without further evaluation unless the evaluation team, at its discretion, determines that the non-compliance is insubstantial and can be corrected. In these cases, the evaluation team may allow the vendor to make minor corrections to the submission.

13. Estimated Procurement Calendar

Bidders are required to monitor COMMBUYS for changes to the procurement calendar for this Bid.

Written Questions must be entered by pressing the “Bid Q&A” tab for the Bid in COMMBUYS no later than the “Online Questions Due” date and time indicated in the Estimated Procurement Calendar (above). The issuing department reserves the right not to respond to questions submitted after this date. It is the Bidder’s responsibility to verify receipt of questions.

It is the responsibility of the prospective Bidder and awarded Contractor to maintain an active registration in COMMBUYS and to keep current the email address of the Bidder’s contact person and prospective contract manager, if awarded a contract, and to monitor that email inbox for communications from the Purchasing Department, including requests for clarification. The Purchasing Department and the Commonwealth assume no responsibility if a prospective Bidder’s/awarded Contractor’s designated email address is not current, or if technical problems, including those with the prospective Bidder’s/awarded Contractor’s computer, network or internet service provider (ISP) cause email communications sent to/from the prospective Bidder/Awarded contractor and the Purchasing Department to be lost or rejected by any means including email or spam filtering.

Written Responses to Questions will be released on or about the “Responses to Questions Posted Online” date indicated in the Estimated Procurement Calendar (above).

(Written questions and responses will be posted on the Bid Q&A Tab for this Bid in COMMBUYS.)

a. Bid Amendment Deadline The Purchasing Department reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for any amendments, addenda or modifications to this Bid, and any Bid Q&A records related to this Bid. The Purchasing Department and the Commonwealth accept no responsibility and will provide no accommodation to Bidders who submit a Quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

b. Quotes (Bid Responses) Deadline (Bid Opening Date/Time) See the Quotes (Bid Responses) Deadline (Bid Opening) Date and Time indicated in the Estimated Procurement Calendar (above).

c. Estimated Contract Start Date:

This is the approximate start date. The actual start date will be the Contract Effective Date which is the date the Contract is executed by the parties.

14. Required Forms

Responses to this RFR must contain the following documents:

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The above attachments are available as attachments as part of the Bid record on COMMBUYS (WWW.COMMBUYS.COM).

15. RFR Attachments

Appendix A: Required Specifications Appendix B: Electronic Quote Submission Instructions

Appendix D: RFR – Other Specifications Updated: April 2, 2014