RFR_DDS051011_4_Fremont_Cir_Generator.doc

REQUEST FOR RESPONSE

COMMONWEALTH OF MASSACHUSETTS

Department of Developmental Services Southeast Regional Office Request for Response

DDS051011

50KW Standby Diesel Generator Purchase, Installation, Parts and Service 4 Fremont Circle, Taunton, MA 02780

1. All Bidders must complete, execute and return the Commonwealth Terms and Conditions attached to this RFR. If the Bidder has already executed and filed the Commonwealth Terms and Conditions, (previous business with the Commonwealth), please indicate this in your Response. The Commonwealth Terms and Conditions shall be incorporated by reference into any Contract for Commodities and Services executed pursuant to this RFR. A Bidder is required to execute the Commonwealth Terms and Conditions only once.

2. All Bidders must also complete, execute and return the Standard Contract Form as follows:

X (a) as the cover sheet to their Response. Failure to return a completed and executed Standard Contract Form will disqualify the Bidder's Response.

(b) upon selection for Contract negotiation and execution.

By executing the Standard Contract Form, the Contractor certifies under the pains and penalties of perjury that it has submitted a Response to a Request for Response (RFR) issued by the Department and that this Response is the Contractor's offer as evidenced by the execution by the Contractor's authorized signatory, that the Contractor's Response may be subject to negotiation by the Department, and that the terms of the RFR, the Contractor's Response and any negotiated terms shall be deemed accepted by the Department and included as part of the Contract upon execution of the Standard Contract Form by the Department's authorized signatory.

Purchasing Department: Department of Developmental Services Address: 68 North Main Street, Carver, MA 02330 Telephone: (508) 866-8824 Fax: (508) 866-7945 E-mail: Rick.Guay@massmail.state.ma.us RFR File Number: DDS051011 Procurement Team Leader/Contact Person: Rick Guay, Buyer Procurement Team Members: Rick Guay, Southeast Regional Business Manager; Ray Correia, Director of Property Management for Southeastern Residential Services; and Heidi MacCurtain, Assistant Regional Business Manager Description or Purpose of Procurement:

The Department of Developmental Services is seeking quotes to purchase and have installed a 50 KW Standby Diesel Generator and transfer switch inclusive of necessary modifications to the residence at 4 Fremont Circle in Taunton, MA 02780 to have generator compliant with MA building codes. Maintenance for generator shall be provided by an approved vendor listed on FAC70GENERATOR which is the statewide contract administered by the Operational Services Division.

This RFR is designed to serve as a means for other state agencies with unique circumstances to procure products not currently available on contract.

1. Acquisition Method:

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Outright Purchase

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Fee For Service formcheckbox License formcheckbox Tax Exempt Lease Purchase (TELP) formcheckbox Term Lease formcheckbox Rental (not to exceed 6 months) formcheckbox Other (specify):

2. Whether Single or Multiple Contractors are Required for Contract(s):

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Single Contractor

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Multiple Contractors

3. Whether Single or Multiple Departments Will Be Able to Use:

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Only Procuring Department May Contract Under RFR

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Option to Allow Other Departments\Political Subdivisions to Contract Under RFR formcheckbox Statewide Contract formcheckbox Multi-Department User Contract formcheckbox Pre-Qualification List

4. Expected Start Date of Contract :

Work to begin as soon as possible with the majority of the project completed prior to June 30, 2011.

5. Expected Duration of Contract (Initial Duration and Any Options to Renew):

Initial Duration:

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One-time purchase formcheckbox months up to 5 year(s)

Renewal Options:

options to renew for months each option options to renew for year each option

6. Anticipated Expenditures, Funding Or Compensation For Expected Duration:

(Optional) Estimated Value of Procurement (Including Anticipated Renewal Options):

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Contract will have a Maximum Obligation Amount.

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Contract will NOT have a Maximum Obligation Amount (Rate Contract).

formcheckbox Subject to Quotes by Pre-Qualified List of Contractors.

Will Federal Funds be used to fund any part of Contract(s)? FORMCHECKBOX NO,formcheckbox YES (If YES, to what extent?):

7. Indicate Contract Performance And Business Specifications:

Any contract resulting from this RFR shall include the following provided by the contractor:

· ALL necessary state and local permits, labor and materials;

· 50 KW Diesel Generator;

· Transfer switch for entire 200 AMP service;

· Staging of the generator on concrete pad must be compliant with state building code regulations and verified by the selected vendor;

· Certify all electrical work;

· All applicable delivery charges;

· Minimum of two (2) dedicated 20 AMP circuits in each of the four (4) bedrooms – one in the room and one in the closet;

· Contractors are encourage to visit the site to quote wiring costs associated with the installation of the circuits;

· Disconnecting and removal of existing Guardian ATS for use at another SRS location;

· Estimate of lead time for arrival of 50 KW Standby Diesel Generator;

· Proper testing to ensure all materials are fully operational;

· Detailed written warranty;

· Waiver of any finance fee that is not in accordance with Massachusetts State Finance Law – bills are paid within 42 days.

· Bids are subject to M.G.L. c.149, §§ 44A and to prevailing wage rates as required by M.G.L. c. 149, §§ 26 to 27H inclusive.

8. Instructions For Submission of Responses:

By Comm-PASS SmartBid account on-line

9. Deadline for Response Or Procurement Calendar:

Indicate Deadline Date: May 27, 2011 Indicate Deadline Time: No later than 4:00 P.M.

Will a Bidders Conference be offered? FORMCHECKBOX NO, formcheckbox YES, indicate Date, Time and Place:

Will Opportunity for Written Questions be Offered: FORMCHECKBOX

NO, FORMCHECKBOX

YES, indicate Deadline Date, Time and Place:

Inquiries accepted up to May 20, 2011 to ray.correia@massmail.state.ma.us.

10. Required Attachments/Required Specifications:

It is the responsibility of the Bidder, when responding to this RFR, to submit the following forms. These forms can be accessed through the Comm-Pass website (OSD Forms).

Standard Contract Form Request for Taxpayer Identification Number and Certification (W-9) (if not already on file) Commonwealth Terms & Conditions Commonwealth Terms & conditions for Human and Social Services (if incorporated) Contractor Authorized Signature Form Affirmative Action Plan Form Authorization for Electronic Funds Payment Form