RFR 270131 Linen and Laundry Services for the DPH Hospital System Attachment D WESTERN MASS HOSPITAL Linen.docx
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- Solicitation number
- BD-26-1031-ADMIN-ADM07-127781
- Issued by
- Massachusetts
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This is a facility requirements attachment for linen and laundry services for Western Massachusetts Hospital under RFR 270131, administered by the Massachusetts Department of Public Health (DPH). The awarded vendor must provide daily linen delivery and exchange services 365 days per year between 7:00 a.m. and 12:00 p.m. at the hospital's back entrance (Door E). The vendor must supply two exchange carts per day for all four patient care units, packed according to established par levels, with carts measuring 28"x48"x60" equipped with shelving and custom-fit Velcro covers. The vendor is responsible for unloading clean linen carts from the truck and placing them in the basement corridor, as well as loading soiled linen carts for removal. Bulk linen is ordered on an as-needed basis for support services, shortages, and emergencies, with inventory levels subject to adjustment by the hospital. Delivery shortages must be fulfilled by the next business day, and the vendor must ensure a smooth transition from the previous vendor.
The 2025 soiled poundage baseline is $125,055.00. Linen specifications include detailed requirements for flat sheets (66x108, T-180, 55/45 cotton/polyester), knitted fitted sheets in multiple sizes, draw sheets, pillowcases, towels, wash cloths, gowns, pajama pants, and other patient care linens with specified fabric compositions. Monthly reports must be submitted to Brian.H.Sullivan@mass.gov and Sean.Coffey@mass.gov, while invoices should be emailed to DPH-DL-WMHaccountspayable@massmail.state.ma.us. The delivery person must present items to the environmental services management team for acceptance and signature.
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Text version
Attachment D Linen & Laundry Services for DPH Hospital RFR 222026
ATTACHMENT (D) Western Massachusetts Hospital
Facility Requirements:
· Soiled poundage for 2025 was $125,055.00
· Vendor will provide 2 exchange carts that are required for all 4 patient care units per day.
· Exchange carts to be packed by vendors, following our established par levels.
· The awarded vendor will maintain clean exchange and bulk linen carts to industry standards.
· Carts provided must be 28”x48”x60” with shelving.
· Awarded vendor will provide custom fit covers with Velcro opening that meets industry standard.
· Bulk linen is ordered on an as needed basis. Bulk linen is used for support services, shortages and emergencies. Western Massachusetts Hospital reserves the right to make adjustments to the inventory levels as the need occurs. The delivery person shall present items to the environmental services management team for acceptance and signature.
· Delivery is required daily-365 days a year.
· Delivery time is 7:00am – 12:00pm. Back of hospital, door E.
· Vendor is required to unload clean linen, exchange or bulk carts, from truck and place carts in basement corridor.
· Vendor is required to load soiled linen carts into truck.
· Ensure a smooth transition from previous vendor.
· In the event of an incomplete linen delivery, the awarded bidder shall have those shortages delivered on the next business day.
· Monthly reports to be mailed to: Brian.H.Sullivan@mass.gov and Sean.Coffey@mass.gov
· Monthly invoice to be emailed to: DPH-DL-WMHaccountspayable@massmail.state.ma.us
Linen Specifications:
· Flat sheet 66x108, T-180, 55/45 Cotton / Polyester
· Knitted fitted Sheet 84x42x8, 80/20 Cotton / Polyester
· Knitted fitted Sheet 80x36x8, 80/20 Cotton / Polyester
· Draw Sheet/bath blanket 54x81, 80/20 Cotton Polyester
· Pillowcase 26x20,50/50 Cotton /Polyester
· Thermal Blanket 80x65, 80/20 Cotton / Polyester
· Bath Towels 24x48, 85/15 Cotton /Polyester
· Wash Cloth 12/12 50/50 Cotton / Polyester
· Clothing Protector/bibs 85/15 Cotton Polyester
· Patient Tie Gown Large, 3XL, 10XL, 55/45 Cotton /Polyester
· I.V. Gown Large and 3XL 55/45 Cotton/Polyester. Snap Shoulders, Telemetry/ Pouch with Buttonhole
· Pajama pants Medium - 6x 65/35 Cotton/ Polyester, Drawstring waist
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