RFQu_26_01_Addendum_1.pdf

Addendum # 1 ITB 2025006 W.A. Fountain Elementary School Abatement and Demolition Services for Clayton County Public Schools Page 1 of 11

Clayton County Public Schools Construction Department

6635 Lake Drive• Morrow, Georgia 30260 • (770) 473-2706

DR. ANTHONY W. SMITH RONICK JOSEPH

Superintendent of Schools Chief Capital Improvement Officer

ADDENDUM # 1

RFQu 26-01

Construction Materials Testing, Inspection Services, and Building Inspections for Clayton County Public Schools

Solicitation Released: July 24, 2025 Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. CCPS has received questions pertaining to ITB. The questions and the resulting answers are attached hereto as Exhibit 1.

2. The Pre-Bid Conference Agenda and Sign-in Sheet pertaining to this ITB are attached hereto as Exhibit 2.

3. CCPS has incorporated the requested additional services into the scope, attached hereto as Exhibit 3.

Drexal Paulk MBA, CPM, CPPO, CPPB Issue Date Director of Procurement-CCP

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any bid submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

8/21/2025 | 1:39:32 PM EDT

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EXHIBIT 1

QUESTIONS AND RESPONSE

Question 1: With the broad array of services potentially presented/covered in this RFQ, does CCPS prefer bidders partner-up (like Prime/Sub relationships) to increase overall span of support-offered by one team or does our team need to submit to a specific category/division of coverage?

Answer: CCPS does not have a preference.

Question 2: Can you please provide clarification between the minimum requirements ( #7 / pages 11-12 of RFQ) and the Scope of Services Attachment A?

The minimum Requirements ask for firms to include staff with GDOT certifications (7.6), GDOT prequalification (#7.5), and an Engineer w/ experience using GDOT guidelines for Geotechnical Engineering (#7.3). #7.5 ties the GDOT prequalification's to Attachment A. However, Attachment A doesn't specify GDOT or Geotechnical Engineering. Can you clarify what you are seeking? Is Geotech and GDOT certified staff included in the scope of this contract?

Answer: GDOT certification is recommended but not required. Yes, Geotech and GDOT certified staff are included in the scope of services.

Question 3: Can item 10.2.3.6 Reporting & supplemental documents be placed and referenced within an appendix, due to the page lengths of these sample documents.

Answer: Yes.

Question 4: These seem to be the same - do you want the information twice?

10.2.4.2 Provide the geographical location of Respondent's office(s) that will be primarily responsible for CCPS projects. Provide details relevant to the number of both professional and support staff located at the office(s).

10.2.5.1.5 Provide Proponent's geographical location of the facility(s) that will be primarily responsible for CCPS projects. Provide details relevant to the number of both professional and support staff located at the office(s).

Answer: No. Please answer 10.2.4.2 and reference the answer in 10.2.5.1.5.

Question5: Can copies of staff licenses be placed in an appendix and do they count toward the suggested 100 page limit?

Answer: Please place it the staff license in the appendix.

Question 6: Can you confirm changes to the scope to include environmental risk hazard assessments?

Answer: Please see attached Exhibit 3.

Question 7: Under Minimum Requirements on RFQ page 11:

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Item 7.3 states that "Proponents shall have an Engineer with three (3) years of experience in utilizing the GDOT Guidelines for Geotechnical Engineering Manual";

Item 7.5 states that "Proponents shall provide documentation showing prequalification by GDOT in Soils, Foundation & Materials Testing, Construction and Erosion & Sedimentation Control as specified in Attachment A: Scope of Services, attached hereto and incorporated herein by reference";

and

Item 7.6 on RFQ page 12 states "Proponents Engineers/Technicians shall be certified in the appropriate criteria field by the Material Office of the Construction Division of GDOT and provide documentation."

In Attachment A, Item 6.6 states that "The Consultant must conduct inspections in accordance with all applicable municipal, state, and federal regulations, including educational facility standards as established by Clayton County and Georgia Department of Education."

Since GDOT is not referenced as an authority for inspection standards in Attachment A, can we assume prequalification with GDOT is not required?

Answer: GDOT certification is recommended but not required.

Question 8: The following items are listed under Item I in Appendix B on RFQ page 21:

a. Financial capacity

b. Bonding capacity

c. Relevant experience on projects of similar size, scope, and complexity (Current Project List hereto attached in Appendix C, Required Forms)

d. Safety record (including EMR and OSHA violations)

e. Key personnel qualifications

f. Current workload and capacity to perform

g. Performance history with the District or other public entities (Reference and Release form hereto attached in Appendix C, Required Forms)

Please confirm if items a, d, and f are to be included with our submittal.

Answer: Please include all items listed with your submittal.

Question 9: Would it be possible to have a virtual meeting option available for the mandatory pre-proposal meeting for the above referenced contract?

Answer: No. The mandatory pre-submission conference was held in-person.

Question 10: Is the bid bond requirement mandatory? This is typically not required for professional services. a. Will providing a copy of a standard professional services Certificate of Insurance be sufficient?

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Answer: A bid bond is not required for these services. A Certificate of Insurance will be required.

Question 11: Can you verify which GDOT Prequal area codes the proponents need to be prequalified for specifically?

Answer: Responsive respondents should be listed on GDOT Pre-qualified list.

Question 12: Are all three Area Classes on the Erosion and Sedimentation Control list required (9.01, 9.02, and 9.03)?

a. If a proponent is missing one, can they use a subcontractor to qualify this requirement?

Answer: All three Area Classes will be required depending on the specific project. Yes, a Respondent can use a subcontractor to qualify this requirement.

Question 13: Can you clarify if section 10.2.3.3. of the Methodology and Approach requirement is necessary? Construction Materials Testing and Special Instructions don't include design services and energy efficient certifications.

a. Is this requirement mandatory for this RFP and should we use a subcontractor to provide LEED Architecture and Design?

Answer: Yes, please respond to section 10.2.3.3. No, the requirement is not mandatory for this RFQu and a subcontractor is not needed to provided LEED Architecture and Design.

Question 14: Can you clarify if the requirement under 10.2.3.8. would be satisfied by providing only the Attachment B?

Answer: Yes. Please provide Attachment B.

Question 15: Is there a minority requirement for this response, other than SLBE?

Answer: No.

Question 16: It was noted in the pre-proposal meeting that Risk Hazard Assessment (particularly geotechnical investigations and maybe environmental) is one of the aspects that is included but was not stated on the prepared documents.

Will a clarification of these requirements be provided?

Answer: Please see attached Exhibit 3.

Question 17: Who was the incumbent, if any, on this contract?

Answer: There is no incumbent.

Question 18: Under section 10.2.5.1. following the organizational chart, the requirement is for a short narrative overview of staff but then 10.2.5.1.1. asks for information that is more like a resume. Do you want us to separate the resume information to narrative in 10.2.5.1. then the specific staff project experience in 10.2.5.1.1.

and then another section for 10.2.5.1.2. for the same staff's certifications or will providing full staff resumes (that includes above mentioned information) be

Addendum # 1 ITB 2025006 W.A. Fountain Elementary School Abatement and Demolition Services for Clayton County Public Schools Page 5 of 11 acceptable? In order to maintain the brevity of our response as requested, please clarify how you would prefer this information be presented

Answer: Full staff resumes along with the organizational chart will be acceptable.

Question 19: On Attachment B, Current Project Form, can we leave the Cost Per Square Foot section blank as this information is not something we are privy to when performing professional services on any of our projects?

Answer: No, a response is needed. Please provide a cost per square footage, acreage or duration.

Question 20: Was CCPS' intention for respondents to provide Attachment B forms in place of 10.2.3.8. List of Ongoing Projects?

Answer: Yes. Please provide Attachment B.

Question 21: Was CCPS' intention for respondents to provide Attachment C forms in place of 10.2.6. Experience And Performance on Other Projects section?

Answer: Yes. Please provide Attachment C.

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EXHIBIT 2

PRE-SUBMISSION CONFERENCE AGENDA

AND ATTENDEE SIGN IN SHEET

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EXHIBIT 3

ADDITIONAL REQUESTED SERVICES

Scope of Services

1. Risk Hazard Assessment services will be requested on an as needed basis and may include but not be limited to:

1.1 A Phase I Environmental Site Assessment (ESA) is a critical due diligence step that involves researching a property's current and historical uses and conducting a site inspection. The goal is to identify the potential for contamination without intrusive testing.

1.2 If the Phase I assessment indicates a risk of contamination, a Phase II ESA is then required. This phase involves collecting and testing samples of soil, groundwater, and air to determine if contamination is actually present and extent of contamination. The findings and recommendations from the Phase II ESA are then provided to the project architect to consider during the design process.

2. Geotechnical, materials, and environmental testing services will be requested on an as needed basis and may include but not be limited to:

2.1 Perform geotechnical investigations and provide written recommendations for subsurface exploration, slab-on-grade design, foundation design, grading and compaction, excavation and backfill for trenches, trench support, dewatering, R-values, pavement structural sections, masonry and segmental retaining walls and other facilities as part of the design for the Clayton County Public Schools.

2.2 Review geotechnical reports, plans and specifications for individual projects.

2.3 Provide field inspections and compaction tests for grading and trench backfill and asphalt concrete construction.

2.4 Provide inspections for installation of pre-cast and cast in-place concrete, welding, high strength bolts, structural steel, masonry and other types of work.

2.5 Provide general inspections assuring conformance to the plans and specifications.

2.6 Perform tests on various construction materials as required by the school district.

2.7 Recommend testing method on defective work and advise the school district of acceptance standards.

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2.8 Provide source inspection of concrete and asphalt and inspection for other materials at their source as required by the project specifications.

2.9 Provide other quality control services as requested by the school district.

2.10 Provide infiltration and permeability testing for Storm Water BMP (Best Management Practices) evaluation.

2.11 Prepare daily field reports for all field testing after tests and inspections; reports shall be submitted to the project manager via e-mail or word document.

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