RFQSOW DFG-001-26 Apr17-2026.pdf

The Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs

100 Cambridge Street, Suite 900 Boston, MA 02114

Maura T. Healey

GOVERNOR

Kimberley Driscoll

LIEUTENANT GOVERNOR

Rebecca L. Tepper

SECRETARY

Tel: (617) 626-1000 Fax: (617) 626-1081 http://www.mass.gov/eea

STATEMENT OF WORK (SOW) FOR

Project Number: DFG-001-26

Project Name: DFG Fleet EV Charging Stations MassWildlife Field

Headquarters

Project Location: MassWildlife Field Headquarters, 1 Rabbit Hill Road, Westborough, MA 01581

Property ID: 33-24-0 Location ID: F_620859_2931694 Approximate lot Size: 94.58 Acres

Source & Date: Massachusetts Interactive Property Map - April 6, 2026

Project Manager(s): Juan Guzman - Juan.Guzman@mass.gov Louis Mattei - Louis.Mattei@mass.gov

Awarding Entity: Executive Office of Energy and Environmental Affairs (100

Cambridge Street, Boston, MA)

Under OSD Statewide Contract:

VEH122: Advanced Vehicle Technology Equipment, Supplies and Services

Category 1: Electric Vehicle Supply Equipment (EVSE), Hardware, Software, and Ancillary Services https://massgis.maps.arcgis.com/apps/OnePane/basicviewer/index.html?appid=47689963e7bb4007961676ad9fc56ae9 mailto:Juan.Guzman@mass.gov

This is a single document associated with a complete Bid that can be found on COMMBUYS (www.commbuys.com/). All Vendors are responsible for reviewing and adhering to all information, forms and requirements incorporated into the Statement of Work. Responses received after the deadline shall be disqualified. All Vendors should plan advance lead time for uploading proposals into COMMBUYS in a timely manner prior to the deadline. All Questions and Answers and Bid Responses must be submitted electronically through COMMBUYS.

Vendors requiring assistance in the registration and use of COMMBUYS should contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888- MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern time, as applicable, except on federal, state and Suffolk County holidays.

Document Outline

I. Project Description II. Applicable Procurement Law

III. Scope of Work for Charging Stations IV. Compliance with Contract Requirements V. Compensation

VI. Best Value Selection and Negotiation VII. Small Business Purchasing Program (SBPP)

VIII. Bidder Communication IX. Estimated SOW Calendar X. Questions via the Bid (Q&A) on COMMBUYS

XI. Required Components for Response Submission XII. Attachments:

a. Attachment A – Response Cover Sheet

b. Attachment B – Overhead View

c. Attachment C – EV Chargers – Potential Install Locations

d. Attachment D – CT4000 Mechanical Drawings

e. Attachment E – EV Block

f. Attachment F – Bollard Diagram

I. Project Description

The Commonwealth of Massachusetts, through EEA Facilities (EOEEA) is seeking to engage a qualified vendor (hereafter referred to as “Vendor”) to purchase, install, and commission Electrical Vehicle (EV) charging equipment at MassWildlife Field Headquarters for public use.

The detailed scope of work is provided in Section III. Additional diagrams associated with the scope are attached under the “Attachments” section of this document.

NO PROPOSALS WILL BE ACCEPTED BY EMAIL, DELIVERY OR MAIL. ONLY

PROPOSALS RECEIVED VIA COMMBUYS WILL BE ACCEPTED.

http://www.commbuys.com/

II. Applicable Procurement Law This Solicitation is issued, and any contract will be awarded, under MGL c. 7, § 22; c.

30, § 51, § 52; and 801 CMR 21.00 (Goods and Services).

III. Scope of Work for Charging Stations

In accordance with the latest recognized National Electrical Code, (and all other applicable codes) Vendor shall be responsible for furnishing, installing, coordinating and commissioning all the equipment and infrastructure required for a complete and operational EV charging system, including establishing a new electrical service from nearby utility poles. Equipment listed below:

Equipment:

• (1) – Level 3 Fast Charger, Networked, Pedestal mounted – ChargePoint (or approved alternative), with Power Share Feature (must be WEX Card compatible) o In quote itemize options for single port or Dual port

• (2) – Level 2 Dual Port EV Charging Stations, Networked, Pedestal mounted – ChargePoint (or approved alternative), with Power Share Feature (must be WEX Card compatible)

• Transformer – 480 V or as required or utility-provided equivalent alongside with a 75kVA dry-type transformer or as required (coordinate with National Grid)

• Electrical Subpanels – 400A, 480V distribution panelboard or as required o Feeder to DC Fast charger o Feeder to a 75kVA dry type transformer (or alternative)

• From 75kVA dry-type transformer install a 225A, 208/120V panelboard (or alternative) o Provide branch circuits to Level 2 dual port chargers o Handholes/pull boxes – quantity as needed – to allow for future expansion

• Electrical Service Equipment – sized as required, including but not limited to meter socket, main service disconnect, and/or switchgear

• (2) – EV Charging Station Foundations (Pedestals) – as per

Attachments D and E (or approved alternative)

• (4) Bollards – as per Attachment F (or approved alternative)

• Disconnect Switch – as required for each charger and per code.

Vendors must confirm disconnect switch placements and guidelines for the EV chargers with the local Fire Department and/or Fire Department Inspector

• Conduit, Wiring, Circuit Breakers, labeling, junction boxes, and all other associated hardware/equipment/ parts as needed for complete operational system

It is required that the Vendor ensure that the completed operational systems have the required permitting and inspections. Vendors may propose alternative schematics in addition to the outlined scope.

Utility Coordination and Service Installation

• Vendor shall coordinate with local electric utility (National Grid) to establish a new electrical service from existing utility poles.

• Vendor shall account for all Massachusetts Environmental Justice (EJ) requirements applicable to the project location in Massachusetts, including permitting, public notice, and any additional community or environmental compliance measures.

• Vendor shall include any additional costs, scheduling impacts, or reporting requirements related to the EJ designation in their bid.

• Vendor shall perform load calculations and determine the required service size, voltage and configuration in accordance with National Grid standards.

• Vendor shall be responsible for all utility applications, service requests, coordination with National Grid, including scheduling and inspections as required.

• Vendor shall:

o Coordinate with National Grid if transformers are utility provided, or o Provide and install a transformer if not supplied by the utility

• Vendor shall coordinate a utility installation timeline and integrate into project schedule

• Vendor shall design and install all customer-owned service infrastructure in compliance with National Grid service requirements and applicable codes

General Requirements:

• EV charging station foundations to be installed at a minimum of 1” above grade

• All wiring to be run in conduit

• All wiring to be Copper

• Trenching and backfill must be included in bid - if subcontracted, Vendor must be present during trenching to coordinate trench detail work

• Trenching will require a minimum of 3 days’ notice

• Vendor is to place underground electrical detectable tape in the trench

• Vendor must deliver spec sheet for all equipment – prior to completed work

• Vendor must deliver electrical one-line and sketch and/or as built drawings

• Conduit in trench shall be PVC Sch80, include one active, and one spare with pull string, capped and sealed

• Vendor shall be responsible for inspection, permitting, and equipment commissioning

• Vendor must do a final walkthrough proceeding equipment installation

• Vendors should include separate and clearly defined pricing for:

o 1-year networking and warranty options o 5-year networking and warranty options (include 2-year, 3-year, and 4-year)

Rebates:

Vendor must apply for and be aware of MassEVIP Public Access Charging (PAC) program. They must apply on EEA’s behalf for all applicable rebates and include the deductions in pricing. (EEA would sign over the rebates to the Vendor)

Phased Installation Requirements:

Due to utility coordination timelines, the project shall be completed in two phases:

Phase 1:

• Installation of conduit, infrastructure, and foundations

• Installation of electrical service equipment (with potential of excluding final energization)

• Coordination with utility for service installation

Phase 2:

• Return to site following utility service completion and energization

• Final connection of EV Charging stations

• Testing, commissioning, and system activation o Vendor must provide additional networking and warranty options that reflect this delay

All work as defined in Phase 1 shall be completed by June 29th, 2026. The Vendor shall be compensated following the end of Phase 1, with the agreement to return for utility service installation/finalization. The Vendor must return to finalize within 60 days of notice of the finalization of the utility service installation.

There are 6 diagrams attached to this document under the “Attachments” section.

Attachment C outlines 2 potential installation locations for the Level 2 Dual Port EV Charging Stations. Vendors must submit a proposal for either one or both of these locations with EEA’s preferred install location being “Potential Location 1” (Vendors should clearly define this in their bid).

IV. Compliance with Contract Requirements The vendor shall comply with all terms and conditions of their respective contract.

EEA Facilities reserves the right to negotiate and modify requirements with the awarded vendor.

V. Compensation No services may be performed, or fees incurred by the vendor under the contract unless a Scope of Services has been agreed to in writing and with a not-to-exceed amount and a written notice to proceed from EEA Facilities has been issued. No payments shall be made for goods or services not rendered. There will be no reimbursements for any costs incurred in the preparation of a bidder’s response to this RFP including but not limited to travel expenses, phone charges, tolls, fuel, parking or https://www.mass.gov/forms/massevip-public-access-charging-pac-program-application https://www.mass.gov/forms/massevip-public-access-charging-pac-program-application rental fees.

The services that may be provided are set forth in the SOW, and all expenses to deliver services shall be included in the contract prices. All invoices for payment under Contract shall include a detailed accounting of work authorized in a form and detail acceptable to EEA Facilities. Invoices must be submitted in a timely manner.

VI. Best Value Selection and Negotiation EEA Facilities may select the response which demonstrates the best value overall, including proposed alternatives, that will achieve the procurement and service goals of the EOEEA. Bidders may provide supplemental information. EEA Facilities and the selected bidder(s) may negotiate a change in any element of contract performance or cost identified in the original SOW or the selected Bidder’s or Contractor’s response which results in lower costs or a more cost effective or better value than was presented in the selected Bidder’s or Contractor’s original response.

During the selection process, EEA Facilities reserves the right to take any or all of the following actions if it deems them to be in the interests of the Commonwealth of Massachusetts:

• Reject any and all proposals;

• Waive any minor informalities in proposals received or request Respondents to correct them;

• Request additional information from Respondents and seek clarification from a

Respondent provided that EEA Facilities determines it is not prejudicial to the interests of the other Respondents to do so. Action by the selection team in this regard should not be construed to imply acceptance or rejection of a proposal.

VII. Small Business Purchasing Program (SBPP) Program Background. The Massachusetts Small Business Purchasing Program (SBPP) was established pursuant to Executive Order 599 to increase state contracting opportunities with small businesses having their principal place of business within the Commonwealth of Massachusetts.

Pursuant to the SBPP, it is the intention of the issuing department to award this Small Procurement to one or more SBPP participating business(es) as described below.

SBPP Award Preference. While all businesses, no matter the size or principal place of business, may submit responses to this solicitation, should an SBPP participant respond and meet the best value criteria as described in this solicitation, the SBPP participant shall be awarded the contract.

The Strategic Sourcing Services Team (SST) will not evaluate submissions from non-SBPP participants unless no SBPP Bidder meets the SSST’s best value evaluation criteria.

SBPP Participation Eligibility. To be eligible to participate in this procurement as an SBPP participant, an entity must meet the following criteria, and be marked as an SBPP registered business in COMMBUYS:

1. Have its principal place of business in the Commonwealth of Massachusetts;

2. Been in business for at least one year;

3. Employ a combined total of 50 or fewer full-time equivalent employees in all locations, or employees work less than a combined total of 26,000 hours per quarter; and https://www.mass.gov/sbpp https://www.mass.gov/executive-orders/no-599-reaffirming-programs-to-ensure-diversity-equity-and-inclusion-for-diverse-and-small-massachusetts-businesses-in-state-procurement-and-contracting?_gl=1*wnz9qe*_ga*OTcxODE1Mjg3LjE2ODM2MzUyMjc.*_ga_MCLPEGW7WM*MTY5ODA3OTg1NC4yNi4wLjE2OTgwNzk4NTQuMC4wLjA.

https://www.commbuys.com/bso/

4. Have gross revenues, as reported on appropriate tax forms, of $15 million or less, based on a three-year average.

Non-profit firms also must be registered as a non-profit or charitable organization with the MA Attorney General’s Office and be up to date with all filings required by that office and be tax exempt under Section 501(c) of the Internal Revenue Code.

SBPP Compliance Requirements. It is the responsibility of the Bidder to ensure that their SBPP status is current at the time of submitting a response and throughout the life of any resulting contract. Misrepresentation of SBPP status will result in disqualification from consideration, and may result in debarment, contract termination, and other actions. To learn more about the SBPP, including how to apply, visit the SBPP Webpage.

Program Resources and Assistance. Bidders and Contractors seeking assistance regarding SBPP may visit the SBPP webpage, http://www.mass.gov/sbpp, or contact the SBPP Help Desk at sbpp@mass.gov.

VIII. Bidder Communication Bidders are prohibited from communicating directly with any employee regarding this SOW except as specified in this SOW with the EEA Facilities team. No other individual Commonwealth employee or representative is authorized to provide any information or respond to any question or inquiry concerning this SOW. Bidders may contact the contact person for this SOW in the event that the SOW is incomplete, or the bidder is having trouble obtaining any required attachments electronically through

COMMBUYS.

http://www.mass.gov/sbpp http://www.mass.gov/sbpp mailto:sbpp@mass.gov

IX. Estimated SOW Calendar

Milestone Date Availability of SOW on COMMBUYS April 17th, 2026 (Mandatory Site Visit) MassWildlife Field Headquarters

Vendors can visit Monday, April 27th, 2026 (unless otherwise coordinated)

Site personnel will be available only from:

9:00AM to 11:00AM

Submission of Vendor Question(s) through COMMBUYS (DUE)

April 28th, 2026 by 5PM

EST

Responses to Vendor Questions posted in COMMBUYS (Estimated)

April 29th, 2026 by 2PM

Proposal Submission Deadline May 1st, 2026 by 5PM Estimated Contract Start Date May 4th, 2026 Final Date for all Deliverables/ Specifications under the Scope of Work Deadline

June 29th, 2026

X. Questions via the Bid (Q&A) on COMMBUYS The Bid Q&A provides the opportunity for Vendors to ask written questions and receive written answers from EEA Facilities regarding this SOW. All Vendor questions must be submitted through the Bid Q&A found on COMMBUYS. Questions may be asked at any time prior to the Deadline for Submission of Questions stated in the Estimated Procurement Calendar. EEA Facilities reserves the right not to respond to questions submitted after this date. It is the Vendor’s responsibility to verify receipt of questions.

Please note that any questions submitted to EEA Facilities using any other medium (including those that are sent by mail, fax, email or voicemail, etc.) will not be answered. To reduce the number of redundant or duplicate questions Vendors are asked to review all questions previously submitted to determine whether the question has already been posted.

Vendors are responsible for entering content suitable for public viewing, since all questions are accessible to the public. Vendors must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Vendor’s company or other companies. EEA Facilities reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this SOW.

All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

It is the responsibility of the prospective/ awarded Vendor to maintain an active registration in COMMBUYS and to keep current the email address of the Vendor’s contact person and prospective contract manager. If awarded a contract, the Vendor is required to monitor that email inbox for communications from EEA Facilities, including requests for clarification. EEA Facilities assumes no responsibility if a prospective/ awarded Vendor’s designated email address is not current, or if technical problems, including those with the prospective/ awarded Vendor’s computer, network or internet service provider (ISP) cause email communications sent to/ from the prospective/ awarded Vendor and EEA Facilities to be lost or rejected by any means including email or spam filtering.

XI. Required Components for Response Submission The following components specific to this SOW must be included in the order outlined below with your response. Failure to include all the requested information and completed required forms may result in rejection of your firm’s submission. Proposals received after the deadline will be rejected. The required SOW components are as follows:

1) Attachment A – Response Cover Sheet

2) Proposal based on Scope of Work (including Schedule) – a clearly defined proposal for one or both of the potential locations outlined in Attachment C (EEA’s preferred install location is “Potential Location 1”)

3) Compensation Structure/ Pricing and Expenses

Proposal based on Scope of Work: This refers to an itemized bid quotation that outlines a not to exceed fixed-price fees, the expected timeline (schedule) for deliverables, and details any associated expenses outlined in the project scope. This quotation must account for any quote requirements mandated through the designated Massachusetts Statewide Contract.

Bidders are encouraged to provide supplemental information regarding anything pertaining to the scope. Bidders will not be penalized for not submitting supplemental information. EEA Facilities will consider all aspects of a bidder’s proposal in its determination.

XII. Attachments:

ATTACHMENT A – Response Cover Sheet DFG Fleet EV Charging Stations MassWildlife Field Headquarters

Issued on:

April 17th, 2026

VENDOR SUBMITTING RESPONSE

Firm Submitting Proposal

Name of Authorized Signatory Title

Email Phone Number

Address of Firm

Signature Date

ATTACHMENT B – Overhead View

ATTACHMENT C – EV Chargers - Potential Install Locations

New Electrical Service

New Electrical Service

Setup 1: Setup 2:

Potential Location 1: Potential Location 2:

Utility Lines

ATTACHMENT D – CT4000 Mechanical Drawings

Vendors may recommend alternatives (CT6000 etc.) that meet similar specifications and meet the goals of the Commonwealth for fleet EV charging. Provided is simply an example.

ATTACHMENT E – EV Block

ATTACHMENT F – Bollard Diagram