1781590_Statement_of_Work.pdf

NIH VPPL Audio Video Telepresence Upgrade Statement Of Work (SOW)

February 11, 2015

Department of Health and Human Services National Institutes of Health

National Institute of Allergy and Infectious Diseases

RFQ ID No.

NIH Vaccine Production Program Laboratory (VPPL) Audio Video Telepresence Upgrade for the

Office of Cyber Infrastructure and Computational Biology

5601 Fishers Lane Rockville, MD 20852

Statement of Work

(SOW)

February 11, 2016

Table of Contents

1 GENERAL

1.1 BACKGROUND

1.2 OBJECTIVE

1.3 TYPE OF CONTRACT

1.4 OVERVIEW

1.5 SPECIFICATION STANDARDS

1.6 SCOPE OF WORK

1.7 SYSTEM(S) DESCRIPTION AND REQUIREMENTS

1.8 RELATED WORK

1.9 DELIVERY, STORAGE AND HANDLING

1.10 SCHEDULING

1.11 PLACE OF PERFORMANCE

1.12 TECHNICAL REQUIREMENTS

1.13 DELIVERABLES

1.14 PROJECT CONDITIONS

1.15 CHANGES

1.16 FINAL INSPECTION AND TESTING

1.17 WARRANTY

1.18 INSTRUCTION OF OWNER PERSONNEL

2 PRODUCTS

2.1 MANUFACTURERS

2.2 GENERAL

2.3 CONFERENCE ROOMS FUNCTIONALITY

2.4 AV INFRASTRUCTURE AND PATHWAYS

2.5 STRUCTURAL SUPPORT CONSIDERATIONS

2.6 CABLES, CABLE WHIPS AND WIRING

2.7 PLATES AND PANELS/FLOOR BOXES

2.8 REQUIRED EQUIPMENT

2.9 PROPOSED SUBSTITUTIONS

3 EXECUTION

3.1 INSTALLATION

3.2 EQUIPMENT HOUSING

3.3 LABELING

3.4 CONTRACTOR COMMISSIONING

3.5 CONTRACTOR DIGITAL MEDIA TESTING AND COMMISSIONING

3.6 GENERAL VIDEO & EVIDENCE PRESENTATION SYSTEMS

3.7 CAMERA EQUIPMENT

3.8 COMPUTER INTERFACES

3.9 SIGNAL PROCESSING EQUIPMENT

3.10 VIDEO AND DATA PROJECTORS AND ASSOCIATED EQUIPMENT

3.11 VIDEO AND DATA MONITORS/RECEIVERS AND ASSOCIATED EQUIPMENT

3.12 VIDEO SYSTEMS

3.13 SPARE PARTS

3.14 PRE-INSTALLATION MEETING

3.15 APPLICABLE FEDERAL STANDARDS

Intentionally Left Blank

PART 1 - GENERAL

1.1 BACKGROUND

The National Institutes of Health (NIH), a part of the U.S. Department of Health and Human Services, is the nation’s medical research agency – making important discoveries that improve health and save lives. NIH is made of 27 Institutes and Centers, each with a specific research agenda. Among the 27 NIH Institutes and Centers, the National Institute of Allergy and Infectious Diseases (NIAID) conducts and supports basic and applied research to better understand, treat, and ultimately prevent infectious, immunologic, and allergic diseases.

The Office of Cyber Infrastructure and Computational Biology (OCICB) manages technologies supporting NIAID biomedical research programs. The office provides a spectrum of management, technologies development, applications/software engineering, bioinformatics support, and professional development. OCICB works closely with NIAID intramural, extramural, and administrative staff to provide technical support, liaison, coordination, and consultation on a wide variety of ventures. These projects and initiatives are aimed at ensuring ever-increasing interchange and dissemination of scientific information within the federal government and among the worldwide scientific network of biomedical researchers.

The NIAID has approved the upgrade and renovation of a conference room for video teleconferencing, at the Vaccine Production Program Laboratory (VPPL) buildings, located 9 West Watkins Mill Road, Gaithersburg, MD 20878.

1.2 OBJECTIVE

The OCICB requires immediate assistance with providing and installing a complete and operational Audiovisual System that works in conjunction with Microsoft Lync. The operational turnkey system shall be seamlessly integrated to work with and over the existing network infrastructure that is currently in place at NIAID.

1.3 TYPE OF CONTRACT CONTEMPLATED

The Government intends to award a single, Firm Fixed priced purchase order.

1.4 OVERVIEW

A. Statement of Work: This section includes, but is not necessarily limited to the following:

1. Provide and install complete and operational Audiovisual System(s) as outlined in these specifications and related drawings and documentation requirements as set forth in this document. Drawings are attached in a separate document.

2. It is the responsibility of the contractor to provide all wiring, plates, connections, equipment, rigging, all support means and miscellaneous equipment for completing an operational System(s) even if not specified in this or other related documents.

3. Provide for the coordination, provision, installation, inspection, testing, instruction, and warranties of the Audiovisual System(s).

4. Provide all facilities, materials, equipment, transportation, and necessary labor for a complete and operational Audiovisual System(s).

5. Ensure all equipment provided by the Contractor is installed per manufacturer’s specifications and warranted by the Contractor for a period of one year from the date of acceptance of each completed room.

B. Definitions:

1. “Contracting Officer’s Representative” (COR) – Government employee appointed by the Contracting Officer to assist in the technical monitoring or administration of the contract.

2. “Contractor” – Installer who has been awarded the contract to perform the work under this requirement.

3. The term “shall” is mandatory, the term “will” is informative, and the term “should” is advisory.

4. “Provide and install” – To supply, install, and connect up complete and ready for safe and regular operation. “Indicated”, “shown”, or “noted” – As indicated, shown, or noted on drawings or specifications.

5. “Equivalent”, “similar”, or “equal” – Of equipment manufacturer, equal in materials, size, color, design, and efficiency of specified product, conforms to equipment manufacturers.

6. “Reviewed”, “satisfactory”, “accepted”, “approved”, “directed” – As reviewed, satisfactory, accepted, approved, or directed by the COR.

7. “Professional grade” – Equipment that is intended for commercial, not residential, use and is rated for continuous duty.

8. “User-friendly controls” – Controls that are designed and laid out for ease of use in a logical, easily recognizable, format that utilizes industry standard symbols wherever applicable.

9. “Labels” – All labels on audio-visual equipment and racks shall be self-adhering black laminate with white engraved letters.

10. “Government-furnished equipment” (GFE) – Hardware and/or software that is furnished by the government to the contractor for installation in, for use with, or in support of this requirement.

1.5 SPECIFICATION STANDARDS

A. Below is a listing of specification standards, tests, or recommended installation methods and procedures or applicable installation or safety codes.

1. National Electrical Code (NEC)

2. National Electrical Manufacturer’s Association (NEMA)

3. Underwriters Laboratories (UL)

4. Electronics Industries Association (E.I.A.)

5. American National Standards Institute (ANSI)

6. Audiovisual System Engineering, by Davis and Davis Second Edition.

7. Handbook for Sound Engineering Third Edition by Glen Ballou

8. Video Engineering by Arch Luther, Andrew Inglis

9. Basic Television and Video Systems Sixth Edition, by Bernard Grob, Charles

Herndon

10. BICSI/INFOCOMM AV Design Reference Manual.

11. IEEE standards for advanced audio and video coding 1857-2013.

1.6 SCOPE OF WORK

The Contractor as an independent Contractor and not an agent of the Government shall:

A. Provide Audiovisual System(s) compatible with NIAID’s communications systems

(i.e. telephone, video, and computer systems) and operations.

B. Provide equipment that, where required, shall conform to the applicable requirements of the Underwriters Laboratories, Inc., local codes, the National Electrical Code and any other governing codes. Such items shall bear a label or mark indicating their conformance to the above requirements.

C. Provide complete and operational system(s) configured and installed for user-friendly operation and low maintenance. Provide for two reprogramming of the remote control software, as directed by the COR, before Final Acceptance. Provide for two level adjustments of the Audio System(s), as directed by the COR, before Final Acceptance. On-site factory technical support shall be provided, if necessary, to assure performance.

D. Restore finish hardware to original condition including painting, ceiling and wall modifications.

E. Work shall be in compliance with all applicable standards listed above and all governing codes and regulations of the authorities having jurisdiction and the Contract Documents.

F. Coordinate exact location and installation of the equipment, power, conduit, and raceway systems.

G. All software affiliated with the equipment, including but not limited to, the audio digital signal processor (DSP), Control System, etc. is the property of N IA ID and will be provided on labeled CDs for archival purposes.

H. Supply all control software, programming service codes, programming notes, files interactive source codes, all media and associated software, touch panel design, all passwords, licenses, dangles and “keys” or other associated control or programming items at no additional cost to NIAID.

I. All existing equipment that is no longer required will be dismantled and placed in an area selected by Federal project manager for disposal and/or removal.

1.7 SYSTEM (S) DESCRIPTION AND REQUIREMENTS

A. The following is a basic system(s) description and is not intended to be exhaustive in nature and is not complete for proper installation or operation of system(s). The AV equipment specifications and the AV Set drawings need to be fully reviewed together to ensure that the design intent and list of design intent equipment is completely understood.

B. For further details reference section 2.3.

1.8 RELATED WORK

A. Conduits:

1. Review all conduit runs, junction boxes, and electrical outlets provided and provide fit-up and coordination drawings as required for proper communication and understanding between trades.

2. Verify and inspect all necessary conduits and outlets.

3. Provide a written acceptance to the COR of all field conditions or a list of any discrepancies thirty calendar days after the award date of scheduled remodel.

1.9 DELIVERY, STORAGE AND HANDLING

A. The Contractor shall carefully control handling and installation of all items, w h i c h are not immediately replaceable, so that completion of the work will not be delayed by hardware or equipment losses before, during, and after installation.

B. It shall be the responsibility of the Contractor to store all of the procured AV equipment and related components in a facility that is compliant to all equipment warranties and is approved by the COR and deliver these items onsite as needed during the installation process.

C. The Contractor shall, prior to installation, protect exposed surfaces with material that is easily removed without marring finishes.

D. The Contractor shall, without cost to NIAID, replace any products damaged during storage or handling.

1.10 SCHEDULING

A. The contractor shall submit a final schedule to the COR for approval within thirty

(30) calendar days before starting the remodel of each building. The schedule shall show sequence of work for that specific building from start of work to final inspection and testing. This schedule shall be submitted on Microsoft Project, both paper and electronic format, with deliverables. The COR shall approve or reject this schedule within five working days of receipt.

B. It shall be the responsibility of the contractor to coordinate the installation of the system(s) to be compatible with the work of the other trades. The contractor shall attend all designated progress meetings if there are any delays preventing the completion of work on time and provide continuous on-site project management.

C. Hours of operation for VPPL is Monday thru Friday 07:00 until 17:00. Each building will have its own hours of access and on an individual basis, but are generally open between the hours of 08:00 and 17:00. Closed on weekends and all Federal Holidays.

All building require sign in and visitor badge.

D. It shall be the responsibility of the contractor to arrange with the COR a mutual and feasible time for Acceptance Testing, based upon completion.

E. The Contractor shall provide operating personnel with extensive training for the contracted room as outlined in Section 1.18.

1.11 PLACE OF PERFORMANCE

This requirement will be performed at the following location:

A. Vaccine Production Program Laboratory (VPPL) 9 West Watkins Mill Road, Gaithersburg, MD 20878.

1.12 TECHNICAL REQUIREMENTS

A. A mandatory pre-installation meeting, as outlined in Section 3.17, will be utilized to allow the contractor to see the current jobsite conditions.

B. The Contractor shall be experienced in the provisioning of systems similar in complexity to those required for this project and Contractor shall provide documentation demonstrating the below minimum criteria when submitting an offer:

1. The primary business of the Contractor/Installer shall be the installation of audio and video conferencing systems.

2. Be an authorized reseller and authorized service provider for the products furnished.

3. Maintain a fully staffed installation crew and service crew for maintenance and installation of the specified system(s).

4. Have at least one office located within 50 miles of the installation site staffed with certified service, engineering and programming personnel.

5. Provide a fulltime project manager for the duration of the project. This project manager shall be dedicated to this project.

6. Provide a 24/7/365 Call center for support for the duration of the project.

7. Contractor is required to perform a physical site survey to ensure familiarity and understanding of the physical site and access to the site during the submission of quotes.

C. Key Personnel

Resumes and letters of commitment are required for all proposed key personnel. The page count for each resume shall not exceed three pages. Resumes must document certifications, education/training requirements. The Government estimates the following positions will be key personnel:

1. Project Engineer will have two or more of the following:

a) InfoComm CTS-D certification

b) Bachelor of Science in Engineering from an accredited university

c) Ten years of documented experience in the design, engineering and commissioning of systems similar in scope

2. Project Manager shall have two or more of the following:

a) InfoComm CTS certification

b) CAPM or PMP Certification from Project Management Institute

c) Successful completion of InfoComm certified project management training course resulting in at least 35 CEU credits

d) Ten years of documented experience in the design, engineering and commissioning of systems similar in scope

3. Control Systems Programmer shall have two or more of the following:

a) Crestron Certification

b) Bachelor of Science in Engineering or Computer Science from an accredited university

c) Ten years of documented experience programming control systems

D. Corporate Certifications

The Prime Contractor shall be the holder and provide proof of the following minimum corporate certifications dependent upon the solution proposed:

1. Cisco Master ATP Partner

2. Cisco Premier Certified Partner, Advanced Unified Communications

3. Cisco “Lighthouse” Partner

4. Cisco DMS and MXE Certification

5. Microsoft Gold Level AV Integrator

6. Crestron DME Engineers (A Minimum of three (3) personnel)

7. Biamp Tesira, and Audioflex

1.13 DELIVERABLES

A. Provide the following for approval no later than thirty days after award date and p r i r to commencement of work:

1. A complete list of all products to be incorporated within the work with all quantities listed. Each product shall be listed in Microsoft Excel format showing Item Number, Item Description, Manufacturer, Part Number, Quantity, and Price.

This shall be generated from this document and related drawings.

2. Complete functional diagrams of each system required for a complete and operational system with descriptive narratives of any deviations from the specified system design.

3. All shop drawings as defined in the section.

4. Suspended loudspeaker rigging design with a Professional Engineer’s certification as described in Section 3.5, if applicable.

B. Shop Drawings:

1. Shall not be smaller than 24”x36” and shall be sized as appropriate for thorough understanding of system(s).

2. Shall be scaled appropriately but not less than 1/8” =1’.

3. Shall show detailed schematic wiring diagrams showing interconnection of

Contractor- provided components and fabricated products, wiring and cabling diagrams depicting cable types, and device designators. Each component shall have a unique designator and use same designator throughout the project.

4. Shall show location of all equipment in racks, consoles, or on tables, with complete dimensions, wire routing, and cabling within housing.

5. Shall show all A.C. power outlet locations and terminal strip locations within each equipment rack including all sequencing as required for proper start-up and shut down.

6. Shall show plans and sections of the building and adjacent grounds with the location of all installed equipment such as loudspeakers, racks, consoles, plates/panels, antennas, (etc.).

7. Shall show patch panel layouts and labeling strips, including color schemes, as necessary.

8. Shall show full fabrication detail of custom enclosures and millwork indicating dimensions, material, finish, and openings for equipment.

9. Shall show all speaker mounting details including hardware types and load capacity if applicable.

10. Shall show all structural information with design calculations and a copy of the PE’s certifications for each item/drawing, if applicable.

11. Shall provide complete drawings for all fabricated plates and panels.

Drawings shall include dimensional locations of components, component type, engraving information, plate color information, and a complete bill of materials for each plate and sample plates per type.

12. Shall show complete labeling schemes for all cabling and equipment components for project. Include font size and styles along with a sample cable label and equipment label. All labeling shall be consistent within the project scope.

13. Shall show a complete wire schedule showing source and destination and indicating conduit location and sizing. Provide conduit sizing and layout coordination information.

C. Final Schedule will be given before work can begin for each building and will include the following:

1. Thirty (30) calendar days before work begins the following must be completed:

• Complete an visual inspection of the required audio/video conference room 1.8A

2. Thirty (30) calendar days before work can begins the following must be completed:

• A detailed schedule of work outlined in section 1.4 A

• Must incorporate section 1.6

• Including all notables contained in section 1.13

3. Thirty (30) calendar days before work is to begin the audio / video contractor must

• Verify and make any change to schedule as outline in section 1.14, 1.15 and 2.5.

• Pre-installation meeting as outlined in section 3.16.

4. During the specified construction/retrofit stage.

• Installation must adhere to part two of this SOW.

• Installation of cabling must comply to sections 2.4 and 2.10

5. Post installation.

• Complete all work in compliance to part three of this SOW.

• Program all equipment and test for functionality according to section 2.3.

6. Prior to turn over to NIAID.

• Burn in and test functionality for final review.

• Demonstrate functionality and demonstrate capabilities to customer.

• Complete at least one point-to-point and one multipoint videoconference.

• Work shall be signed off as complete and accepted by COR.

D. Deliverables Format:

1. Each deliverable shall be in three-ring binders no larger than 3” spines and sized for 150% of material enclosed. Use multiple volumes if necessary and PDF on CD or flash drive.

2. Arrange product data in alphanumeric order by system type and room.

3. Separate major groupings with labeled binder tabs.

4. Index product data sheets by manufacturer and model or part number.

5. Each deliverable shall include a unique numbering scheme and be numbered in consecutive order.

6. Reference addendum numbers as applicable.

7. Reference specification section, part, article, paragraph, and/or drawing reference as applicable.

8. Each deliverable shall include a complete table of contents with the following information:

1. Project title and number.

2. Deliverable number.

3. Date of submission.

E. Deliverable Schedule

Deliverable Deliverable Due Date SOW Reference Key Personnel Resumes & Letters of Commitment

Upon submittal of quote 1.12 C

Corporate Certifications Upon submittal of quote 1.12 D Field Condition Acceptance

30 calendar days before start date

1.8 A 3

Final Schedule 30 calendar days before start date

1.10 A, 1.13 C

Detailed Equipment List 30 days after award 1.13 A 1 Functional diagrams of each system

30 days after award 1.13 A 2

Shop drawings 30 days after award 1.13 A 3 Control Programming CD

ROM

Upon completion of installation

1.16 F

Digital Audio Console CD

ROM

Upon completion of installation

1.16 G

DSP and Control Layouts Upon completion of installation

1.16 H

Final Testing Report Upon completion of installation

1.16 A, B, C, D, E.

Warranties Upon completion of installation

1.17

1.14 PROJECT CONDITIONS

A. If conditions exist on the jobsite which make it impossible to install work as shown on the drawings or detailed in the specifications, recommend solutions and submit drawings showing how the work may be installed to the COR for approval.

B. The Contractor shall secure and protect all Contractor-owned property and equipment brought into Government facilities during performance of work under this contract. The Government shall not be held liable for loss of or damage to Contractor-owned property or equipment brought into Government facilities. The Contractor shall remove any

Contractor-owned property deemed inappropriate by the Government, for any reason, from the Government facility in which it is found.

C. Under no circumstances is Contractor personnel permitted to use Government equipment, software, or supplies for purposes other than performance of this contract.

1.15 CHANGES

A. Any changes to the terms and conditions of the resulting contract shall be made only by written agreement between the contracting officer and contractor per FAR 52.212-4(c).

Any contract change directed by a government official, other than the contracting officer, is unauthorized.

1.16 FINAL INSPECTION AND TESTING

A. Upon completion of installation and Contractor commissioning (as outlined in Section 3.7), the Contractor shall perform system(s) inspection and testing.

B. To assist the customer, the Contractor shall provide a minimum of one person for inspection and two persons for testing who are familiar with all aspects of the system(s).

C. The process of testing the system(s) may necessitate moving and/or adjusting certain components such as speaker aiming, transformer tap values, software adjustments, and DSP adjustments.

D. Testing will include operation of each system and any components deemed necessary.

Provide required test equipment, tools, and materials required to perform necessary repairs and/or adjustments.

E. In the event that further adjustments or work is required during testing, the

Contractor shall continue his work until the system(s) is (are) acceptable at no addition to the contract price.

F. All Control Systems shall be fully tested prior to Final Testing. Once the Control

Programming is finalized all source code, programming, and touch panel software shall be burned on to a CD ROM and delivered to NIAID. All Control System programming (including source, files, touch panel design), and DSP is the property of NIAID.

G. The Digital Audio Console shall be fully programmed and tested prior to Final Testing.

Once the programming is “finalized” all presets and console configuration shall be stored on a USB drive and burned onto a CD ROM and delivered to NIAID. Console input and outputs should be labeled for ease of operation and clarity.

H. Contractor shall supply, to the COR, all DSP and control layouts for review and comment and authorization prior to installation. Contractor shall provide any necessary adjustments to software as deemed by the COR for a period of one year following final acceptance.

1.17 WARRANTY

A. All equipment provided by the Contractor shall be installed per manufacturer’s specifications and warranted by the Contractor for a period of one (1) year from the date of completion of each building to meet all performance requirements outlined herein. If the Government takes possession of any part of the equipment or work before completion of each building, the Contractor shall honor or augment the manufacturer’s warranty up to building completion.

B. During the warranty period, no charges shall be made for any labor, equipment, or transportation to maintain performance and functions.

C. Final Acceptance shall be achieved when: (1) the equipment is installed in accordance with this SOW, and the Contractor provides written certification that all aspects of installation meet the specifications; (2) all of the Contractor’s equipment and materials are removed from the work site; (3) all associated debris has been removed from the site and disposed of properly by the Contractor; (4) the Government has approved the complete AV system(s) through final acceptance and testing. The Government when notified by the Contractor that the work is complete shall perform the final inspection and testing. The Contractor, at the Contractor’s expense, shall diligently rework work not meeting the requirements of this SOW until approval is achieved.

D. Provide a 24/7/365 Call center for support for the duration of the project.

E. The Contractor shall be present at the first use of the system (scheduled by the NIAID), and one additional event as requested by the NIAID for no additional charge.

1.18 INSTRUCTION OF NIAID PERSONNEL

A. After final inspection and completion, provide instruction to NIAID’s training team personnel on the operation and maintenance of the system(s).

B. Collaborate with NIAID’s training team to co-create a detailed instruction manual for each room system.

PART 2 - PRODUCTS

2.1 MANUFACTURERS

A. Electronic component models shall be commercially available for at least one year prior to offer, or be approved by the COR.

B. All equipment and material shall be new (OEM).

C. All equipment must be UL listed or built to UL standards, where required.

2.2 GENERAL

A. All equipment shall be professional grade and rated for continuous duty. Basic guidelines have been prepared with manufacturer names, makes, and model numbers included as minimum performance requirements. These must be satisfied, unless a variance (separate document) is submitted and approved by the COR.

B. All like components shall be from the same manufacturer for usability.

C. System(s) shall be installed and configured for simplicity of operation, with user-friendly controls.

D. Product quantity is as required for complete and operable system(s). If any quantities are given, the Contractor shall provide at least the given amount. Some of the products listed under this section may not be required to fulfill the work as outlined.

E. Regardless of the length or completeness of the descriptive paragraphs listed herein, each device shall meet published manufacturer’s specifications.

F. Remove all manufacturer’s nameplates or logos from product, such as found on speaker(s), within the public sight lines or spaces.

G. Paint all wall and ceiling mounted speaker grilles and enclosures as directed by the COR.

H. The Contractor is responsible for providing a fully operational turnkey system. The following equipment list and attached drawings are for design intent purposes.

I. The Contractor shall program no less than five presets on the audio console such that the first preset will reset the console to a default “cleared” setup and each of the other presets will be for various levels of user group. Additionally, settings that are not needed for everyday use will be locked out and the password is given to NIAID.

Additionally, no less than three user groups will be programmed and password protected.

J. Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

K. In compliance with Executive Order 13123, the Contractor shall offer equipment that is ENERGY STAR® compliant, whenever available. For product groups where ENERGY STAR® labels are not yet available, the Contractor shall offer products that are in the upper 25 percent of energy efficiency as designated by the Federal Energy Management Program (FEMP).

2.3 CONFERENCE ROOM FUNCTIONALITY

A. Divisible Video Conferencing room

1. The video switching will be done via Crestron DM matrix switcher. Cat6 cable will be used to connect the DM endpoints back to the matrix. This room will have the following inputs: one for the Laptop. One located at the podium location at the front of the room and one at the specified (reference diagrams) and one auxiliary position.

2. This room will also have one input for VTC. This room will have two independent display devices. Two ceiling mounted projector with RS-232 control will display on a recessed, motorized Screen which has a Low Voltage Controller for controlling the screen by both a wall switch and via the control system.

3. A VTC codec will not be used for this site, but the wiring must be done to accomidate future installation.

4. 70V Ceiling speakers shall be used for sound reinforcement in the room. The program audio shall be a mix of the program sources, VTC and wireless microphone. Ceiling Microphone Arrays will be used to pick up room audio for both future VTC and PC http://www.section508.gov/ based conferencing.

5. An Audio DSP will process the audio sources and send the mono output to a 70V power amplifier to feed the ceiling speakers.

6. The two Vaddio cameras will provide a camera feed to the Room PC via its USB output and provide video cabling for HDMI output for future VTC. Audio from the DSP will be run to both the Room PC and the VTC for microphone audio. The VTC will also accept content from the Room PC and Laptop inputs, which will be scaled to the maximum allowed video input resolution of the codex.

7. USB will be run from the rack location to the podium in the front for control of the Room PC.

8. There will be two wall mounted touch panel on the wall by the door to the room and a tabletop touch panel on the table for room control. The GUI and functionality will adhere to existing touch panels that NIAID currently uses in 5602 Fishers lane. The room will be able to be controlled in the room and remotely via Crestron Fusion. The control system will control the Audio Conferencing, Video Conferencing, AV Equipment, Display Devices, Cameras, and Screens. Existing lights and Shades will be tied into the control system, if the existing systems are capable of being controlled.

9. The A/V equipment will be housed in an equipment rack located in the adjacent closet and hidden within cabinets. This will hold the Audio DSP, Amplifier, Video Matrix, Room PC, Wireless Microphones, Control System, VTC, UPS, and Surge Suppressor.

Conduit will be in place from that location to all the previous mentioned A/V locations.

10. The room will be divisible and the Audio/video contractor will install a wall partition sensor.

11. The divisible room sensor will be connected to the control system to enable it to automatically detect the position of the wall whether divided or combined.

12. The room must have the ability to combine into one large room and divide into two separate rooms that can working independently. A button on the service page should be created to allow a manual override of the partition sensor. The override should reset when the room is shutdown.

13. The podium/lectern must have the ability to be disconnected and move. The contractor is responsible for providing a disconnect-able whip that can be disconnected from the wall plate. The faceplate and whip cables must be color coordinated.

2.4 AV INFRASTRUCTURE CABLING AND PATHWAYS

Communication pathways shall be cable trays, ladder trays, and conduit, used for placement of fiber and/or copper cables and A/V equipment infrastructure for the facility. The AV pathways will have separation between AV cables with varying signal types. All power cables shall be placed in a separate pathway.

Additional local pathways or conduit will be specified within designated rooms.

Connectivity will be needed from the main cable infrastructure pathway to the local A/V equipment rack and from the local A/V rack to the A/V device locations (junction boxes) within the room.

To all designated locations in the facility; there will be AC power, fiber, UTP (CAT6A or the latest standard of Category cable available at time of installation), coax, and line level audio connectivity provided via a consolidation point, wall plate, and/or floor box. The locations of these wall plates and floor boxes shall be such that all relevant and key areas of the building will have proper and convenient connectivity and will also be supported in the future in the inevitable event of relocation of these relevant and key offices and functions within the building. Cable whips as needed to connect individual workstations to the floor and wall boxes will be part of the furniture vendor’s scope of work.

The audio video contractor shall install all junction boxes, wall boxes, and floor boxes.

All wood blocking and structural support required for the flat panel display shall also be supplied and installed by the audio video contractor or sub-contractor of audio video contractor.

The AC outlets next to the any AV device (including AV floor boxes, AV wall boxes, AV junction boxes) will need to be derived from a/v technical power.

The AC outlet next to the flat panel display, and associated floor boxes will need to be derived from a/v technical power.

2.5 STRUCTURAL SUPPORT CONSIDERATIONS

Walls that will be supporting flat panel displays shall be reinforced to support the weight of approximately 100 pounds per flat screen display. Walls supporting wall-mounted speakers shall be reinforced to support the weight of approximately 50 pounds per wall-mounted speaker

Video projectors, video projection screens, flat screens, cameras, and speakers will need to be attached to structure capable of providing the required support.

The electric roll down screens must be properly secured to structure above the ceiling. Wall mounted screens will require “blocking” in the wall to support the area on which the screen will be fastened. The hang points for the “suspended” projection screens will need to be secured to structure above the “drop tile” ceiling.

There will be instances where a roll down screen is not possible and will require a fixed screen. Those rooms will be note.

2.6 CABLES, CABLE WHIPS, AND WIRING

A. All audio cable shall be stranded copper.

B. Shielded cables located in raceways shall have aluminum foil shield with drain wire.

C. Where cables are run exposed in return plenum space, provide plenum rated cable.

D. Where cables are routed through cable tray, provide tray rated cable of equal gauge.

E. Provide the following as required for fully operable system(s).

1. Microphone/Line level cables: No. 22 shielded jacketed – with gray jacket;

standard – 291; plenum – 25291

2. Miniature microphone/line level cables: No. 22 shielded jacketed – West Penn 452 with gray jacket

3. Constant voltage speakers: amplifier to zone: Min No. 14 gauge – West Penn 226.

4. Constant voltage speakers: plenum rated amplifier to zone: No. 14 gauge jacketed- West Penn 25266.

5. Constant voltage speakers: within zone No. 16 gauge jacketed – West Penn 225.

6. Constant voltage speakers: within zone plenum No. 16 gauge jacketed – West

Penn 252225.

7. Communication outlet cables: No. 20 shielded – Belden 83559 Plenum.

8. Audio Communications/Ethersound cables (runs under 105m): No. 24 – Belden

1304A.

9. Control cables: No. 22 shielded – West Penn 3272.

10. Control cables: No. 22 shielded Plenum – West Penn 253272.

11. IT/Communication outlet cables:

12. RGB video cable: Belden 1406B, 1407B, 1417B as required.

13. RGB riser: Belden 7710A, 7711A, 7712A, 7713B as required.

14. RGB plenum rated: Belden 1824A, 1825A, 1826A as required.

15. S-Video cable: Belden 1808A.

16. Precision video HD/SDI cable: West Penn Plenum – 256350, Non-Plenum - 6350.

17. RGB sync cable: West Penn WP6355.

18. Loudspeaker cable: No. 10 gauge jacketed West Penn HA210, plenum West Penn

25210.

19. Antenna cable: RG-59 minimum refer to manufacturer’s specification and recommendations as required.

2.7 PLATES AND PANELS/FLOOR BOXES

A. Provide plates and panels as required to provide a fully operable system(s).

B. All audio/video designated electrical box will require custom plates, when utilized and blanks if unutilized

C. Custom plates shall be 1/8” thick aluminum, standard EIA sizes, sized to cover rough-in/boxes behind plates.

D. Plastic plates are not allowed.

E. Lettering shall be in all caps and numbers engraved with black or white lettering to the base material with a minimum size of 0.25”.

1. Font Size shall be 1/8”

a. Font Style shall be Helvetica

F. Acceptable manufacturer of custom plates and panels shall be:

1. RCI Custom – AL/ALOS series Aluminum Wall Plates

2. Whirlwind

2.8 REQUIRED EQUIPMENT

A. Refer to the specific room BOM for the equipment list for VPPL. See Attachment 1

2.9 PROPOSED SUBSTITUTIONS

A. Where specific equipment is described, it is not the intention to discriminate against the products of other manufacturers, but rather to establish a standard of quality. All proposed substitutions should be submitted as alternates with complete data.

B. The Government requires manufacturer’s original specification tests. The COR will evaluate and approve all substitutions.

C. Items designated “no substitutions” will be specified items only. Submission of items other than specified shall not be considered.

PART 3 - EXECUTION

3.1 INSTALLATION

A. Electronic equipment shall be permanently mounted in equipment racks.

B. Follow ANSI standards as a minimum.

C. Provide shaft locks or security covers on non-user operated equipment having front panel access.

D. Install XLR-type connectors wired as follows: Pin 2 High, Pin 3 Low, and Pin 1 Shield.

E. Mount all equipment, speakers, plates and panels, plumb and level.

F. Permanently install all equipment to be firmly mounted and held in place. Provide necessary equipment supports to hold and support loads with at least a 5:1 safety factor.

G. Coordinate bracing or blocking as required for proper mounting and safety.

3.2 EQUIPMENT HOUSING

A. Install amplifiers in equipment racks according to manufacturer’s recommendations.

B. Provide adequate ventilation fans to maintain a rack temperature of less than 92 degrees Fahrenheit.

C. Provide rear support for rack-mounted equipment greater than 15” deep.

D. Allow a minimum of 20% open rack space.

E. Fill all empty spaces with blank panels, sizing as required, painted to match housing.

F. Locate operator useable equipment and patch panels at an appropriate operating height.

G. Key all door locks for each housing type (front, rear) alike.

H. Looking at the equipment racks from the rear of the racks, install all AC power and ground cabling on the left and audio and video cabling on the right.

I. Provide lights mounted in the top of every two racks to illuminate the interior for service or maintenance. Lights shall be individually switch-able and placed so as to provide maximum illumination throughout the rack.

J. Provide rear-mounting rails as required for proper mounting.

K. Dress all loose cabling for a clean and orderly rack. The use of electrical tape for any cable management is prohibited.

3.3 LABELING

A. Provide, for each piece of rack-mounted equipment, an engraved Lamicoid label and attach to the front of the equipment. Install in a plumb, level, and permanent manner.

Provide rear mounted labeling for all rack-mounted equipment.

B. Provide engraved label over each user-operated control that describes the function or purpose of the control. Adjust size of label to appropriate size for location.

C. Provide custom project plates at the top of each equipment rack designating consultant and installation contractor (see rack elevations for details).

D. Provide each terminal strip with a unique descriptor and numerical designator for each strip. Show strip information on the drawings.

E. Provide logical and legible cable and wiring labels permanently attached for easy identification to each cable on both ends.

F. Label on cables shall be adhesive style striping covered with clear, heat shrink tubing, sized appropriately for the cable.

G. Wiring designator shall be alphanumeric code, along with the unique equipment ID and input/output number the cable is connected too.

H. Each cable type shall be labeled starting with different destinations (i.e. mic series “Mxxx”, speaker series “Sxxx”, etc.).

I. Locate the cable designator at the origination and the destination of each circuit. Locate cable designator within 2” of connection point.

J. All wirings found without labels will be removed during acceptance test and will be the contractor’s responsibility to rectify.

3.4 CONTRACTOR COMMISSIONING

A. Prior to energizing or testing the system(s), ensure the following:

1. All products are installed in a proper and safe manner per the manufacturers’ instructions.

2. Insulation and shrink tubing are present where required.

3. Dust, debris, solder, splatter, etc. is removed.

4. Cable is dressed, routed, and labels and all connections are consistent with regard to polarity.

5. All labeling has been provided and installed.

6. All products are neat, clean, unmarred and securely fastened.

7. All debris has been cleaned and removed from the site.

8. All electronic devices are properly grounded.

B. Perform the following test. Record all results in the final project manual.

1. Test each AC power outlet for proper connections for hot, neutral and ground.

2. Measure and record the DC resistance for the technical ground in the equipment racks and console. Resistance should be 0.15 ohms or less.

3. Measure the impedance of each speaker line from the amplifier rack.

C. Speaker Verification Test:

1. Provide a low level distinctive tone to each amplifier input.

2. Systematically turn on each amplifier, one by one, and verify that the correct speaker is being driven. Correct wiring as required for proper operation.

D. Constant Voltage Speaker test:

1. Provide a low level distinctive tone to each amplifier input.

2. Systematically turn on each amplifier, one by one, and verify that the correct speaker is being driven. Correct wiring as required for proper operation.

3. Walk the areas covered by the speakers and check for even level volume coverage.

Adjust any speakers that are not correct by changing tap values as required for even volume level.

E. Speaker Polarity:

1. Use an electronic polarity checker to test each reinforcement speaker. All speakers should have the same relative polarity.

F. System(s) Gain Adjustment:

1. Adjust each active device to have unity gain from the console output to the input of the amplifiers.

2. With all amplifiers turned off, connect a sine wave and pink noise to an input of the console. Using a RMS voltmeter, adjust the scale to an output between - 10 and 0dBu. Once level has been established, it should remain unchanged throughout the testing.

G. Signal Delay Adjustment:

1. Adjust the delay speakers to ensure proper synchronization between the main speakers and the delayed speakers.

2. Using TEF20 or SMARRT Live measure and adjust the arrival times of each speaker to be fully synchronized.

H. Amplifier Level Adjustment:

1. Adjust the gain of each amplifier to provide consistent and appropriate levels throughout the seating areas/facilities.

2. With the console and other electronic devices feeding the amplifiers adjusted as described above, adjust the output of the console to be -10dB on the output VU meter.

3. Adjust the appropriate amplifiers to achieve 85dBA in the area covered by one of the speakers. Use a calibrated sound level meter to make the adjustments.

4. If the speaker is utilizing an active crossover, mute the individual bandpass sections to adjust each section independently.

5. Start with the speaker closest to the stage area or the booth location as appropriate.

Once that speaker has been adjusted to the above criteria, repeat this procedure for each speaker cabinet.

6. Amplifiers should be set to provide an average of 85dBA plus or minus 1.5dB throughout each seating section.

I. Amplifier Level Adjustment 70 volt System:

1. Adjust the level of the 70 volt systems to achieve a volume level appropriate for their location and intended use.

2. After initial amplifier adjustment, walk all areas utilizing the 70 volt systems and check for volume uniformity. If any changes of 3dB or more occur, adjust that specific area or speaker as required for even coverage.

J. Input Verification Test:

1. Using a microphone, portable signal generator, or CD player, send signal from every microphone input to the console. Check every connection location in the facility.

2. Verify video signal presence at each component input with test equipment and verify the proper signal and uniform strength.

3. Verify that the receptacle under test appears at the correct position on the patch bay and is operating properly.

4. In a similar manner, check any other inputs or tie lines, as appropriate.

K. Impedance:

1. Measure absolute impedance value of each loudspeaker line at 250, 500, 1000, and 2000 Hz without the amplifier connected but with all speakers connected.

Record the impedance levels versus frequency for each loudspeaker line.

2. Impedance must not be below the rated load impedance of respective amplifier and may be any value equal to or above that.

3. Check the resistance of the lines for loudspeaker, line level, and microphone receptacles with the receptacles opened and shorted. Document and repair any shorts or discontinuities found.

L. Polarity:

1. Verify the polarity of each device in the shop to obtain true polarity throughout the system.

2. Verify and document that polarity is kept throughout the system after wiring from inputs through output devices or receptacles.

M. Gain Structure:

1. Turn off amplifiers and set equalizers and filter controls to flat response. Do not bypass any equalizers or filters.

2. Adjust compressors and limiters to a 1:1 compression ratio and a +10 dBu limiting threshold. Do not bypass these processors.

3. Insert pink noise into the mixer or mixing console and adjust levels to obtain a

0 dBu reading for the mixer or mixing console output. Distribute this output to all systems and subsystems.

4. Adjust the output of line level electronics and signal processors to obtain a 0 dBu output at the output terminals. For equipment with input level controls, adjust the input controls so that input levels peak at -10 dB. For equipment not capable of providing 0 dBu output, adjust to achieve as close to 0 dBu as possible.

5. Turn amplifier gain controls to minimum and turn on the power amplifiers.

Adjust the gain controls to achieve a +4 dBu output level for low impedance amplifiers and a +18 dBu output level for high impedance or constant voltage amplifiers.

N. Hum and Noise Level:

1. Without changing the gain, terminate microphone and line level inputs with proper shielded resistors of 150 and 600 ohms respectively.

2. Measure and record overall hum and noise levels for each power amplifier output from each input and with all inputs simultaneously. Hum and noise shall be at least 50 dBA below rated power output levels with amplifier controls set for optimum signal-to-noise, using input from line level and microphone sources.

O. Electrical Distortion:

1. Load amplifier outputs with appropriate resistors matching the nominal impedance of the output terminals in place of the actual loudspeaker loads.

2. Adjust gain controls as for hum and noise level test.

3. Apply 250 Hz, 500 Hz, 1 kHz, and 2 kHz sine wave signal from an oscillator with less than 0.01% Total Harmonic Distortion to one input, such that a level of 0 dBu is obtained on the mixer.

4. Measure and record the electrical distortion at each power amplifier output.

Distortion shall be less than 0.5%.

P. Parasitic Oscillation and Radio Frequency Pick-up:

1. Set up system for each specified mode of operation.

2. Using a 5 MHz bandwidth oscilloscope and loudspeaker monitoring.

3. Ensure that the system is free from spurious oscillation and RF pick-up with the absence of any input signal and with a 160 Hz signal at a 0 dBu level on the mixer or mixing console.

4. Repeat this test for each mode of operation of the lighting dimmers (incandescent, neon, and fluorescent).

Q. Background Noise:

1. Using a calibrated ANSI S1.4-1983 (1997) Type 1 or IEC 60651-01-1994, precision sound level meter, determine the average ambient noise level in the room. Record the level derived. The average background noise shall be 60 dBA or below during performance of the following tests. If noise level exceeds this criterion, promptly notify the Consultant before proceeding further.

R. Buzzes and Rattles:

1. Apply a 1 kHz sine wave signal such that a 0 dBu level is obtained on the mixer or mixing console.

2. Sweep loudspeaker systems from 50 Hz to 5 kHz at 6dB below full amplifier power.

Listen for buzzes, rattles, vibrations or resonance. Locate and correct problems.

3. If the cause is outside the system, promptly notify the Consultant, indicating the cause and recommended corrections.

S. Coverage:

1. Using pink noise as an input, adjust loudspeakers and output levels to provide ±6 dB coverage in the octave band centered at 1 kHz throughout the areas served by the system.

2. Measure and record results.

T. Equalization:

1. Equalize the sound systems in order to provide uniform seat-to-seat response, raise the threshold of feedback, suppress ring modes, and insure natural, pleasing sound in equal and adequate amplitude with maximum degree of intelligibility, and provide…