QA-Site_Visit-082516-FINAL.docx

Questions from Site Visit Thursday August 25, 2016 RFQ-RML-C-180442 NIH Building 40 Room 1207 Main Campus Bethesda Audio Video Telepresence Upgrade

Building 40 Room 1207

1. Is the projection screen and the cameras going to be relocated in this room?

There are two Options for this room. They deal with different possible locations based on pending construction.

2. What are the major renovations that need to be done to this room?

Replacing the walls and ceiling grid. Table will stay.

3. How many options available when it comes to demolishing the room?

Two. One option will continue to use a rear projection screen, the other will use a ceiling recessed tensioned projection screen.

4. Is the podium staying? Is there a core set up or is it attached to the wall?

Yes, podium is staying. There is a 4-gang wall box for podium connections.

5. Do we need to get a new equipment rack?

Yes, there is a new equipment rack specified for this space.

6. Are there some line items that need to be removed because they are not needed from the contract?

BOM will be updated to remove the 0 QTY line items. But if the quantity is 0, the item is not needed so you should not include it in your bid.

7. Does there need to be a PC in the back on the rack?

Yes

8. What type of conference system does NIH use? For example, Lync or Skype for Business.

The Scope of work describes all the usage cases for this room. These rooms are designed around PC based conferencing. They also have traditional VTC and audio conferencing as well, but PC is primary in terms of conferencing.

9. Can we get a POTS line or is it just CODEC?

NIAID will provide a POTS line at the equipment rack location.

10. Are we keeping the front camera location and just moving the other camera to a different location?

Camera locations will stay on the current walls. The positions may change.

11. How many floor boxes in the room are needed?

There is at least one.

12. Can touch panels be added to the room, how many?

BOM calls for 2. One behind podium location and one on the table. Requesting at least 2 places on the large table for the Touch Panel to plug into.

13. Who does the networking in the room?

NIAID

14. What equipment in the room is going to be re-used or is everything going to be replaced?

All equipment will be replaced.

15. Are we changing the size of the room?

Not enough to be significant.

16. Are we changing the mics in the room and what are we doing with the speakers?

Follow the SOW and the BOM.

17. What are the noise requirements?

All work required under this scope shall be performed while the buildings are fully utilized and occupied. All work shall be performed so that inconvenience and adverse impact to the building occupants during this work is minimal. Assume drilling and/or major noise producing work to be scheduled before 8 AM and after 6 PM. Dates/times must be presented in written format 5 business days in advance of work for review and approval by NIH and/or NIAID representative.