ENCL_1_SOW_for_SSA_Geothermal_Desk_Study_Series_RFQ_PO201611109.pdf

DESK STUDY SERIES FOR

SUB-SAHARAN AFRICA GEOTHERMAL ENERGY PROJECTS

STATEMENT OF WORK

1.0 Overview

The U.S. Trade and Development Agency (USTDA) is a foreign assistance agency that delivers its program commitments through grants and contracts. The projects supported by USTDA activities represent strong and measurable development priorities in the host country and offer opportunities for the sale of U.S. goods and services. Requests for USTDA assistance are made by either public or private sector project sponsors for implementation in developing and middle income countries.

2.0 Scope of Work

USTDA requires services under this non-personal services contract to support or improve its decision-making relative to the funding of geothermal energy projects or activities in sub- Saharan Africa. The Contractor shall provide a report (a “Business Confidential Analysis and Recommendation”) to USTDA, which will assess and justify whether or not USTDA should provide funding for proposed feasibility studies, technical assistance, pilot projects or other trade capacity building activities.

This Desk Study (DS) contract would require the contractor (DS Contractor) to review up to 8 proposals for geothermal energy feasibility studies, technical assistance activities or pilot projects in sub-Saharan Africa and fully develop four (4) funding recommendations for activities for USTDA consideration. The DS Contractor is required to evaluate the proposed activities’ eligibility for USTDA’s program and funding under USTDA’s US-ACEF memorandum of understanding (MOU) with the U.S. Department of State and/or USTDA’s Power Africa transfer agreement with the U.S. Agency for International Development (USAID). The review and preparation of each of the four recommended projects selected in consultation with USTDA would include an analysis of whether the project meets US-ACEF and/or Power Africa transfer agreement intended uses, general project criteria, additionality criteria, and environmental impact criteria. Eligible “clean energy activities” under US-ACEF are defined in Attachment IX. For the four identified projects, the DS Contractor is required to develop a detailed funding recommendation report including terms of reference and budget estimate and confirm U.S.

industry competitiveness and foreign competition for sources of supply and implementation of the project.

The DS Contractor’s recommendations shall also be based upon USTDA funding criteria, which are that the project must: (1) be likely to receive implementation financing, and in addition, have a procurement process that provides “equal access” to U.S. firms; (2) represent an opportunity for sales of U.S. goods and services that is many times greater than the initial investment of USTDA assistance; (3) be a development priority of the project sponsor and country where the project is located and have the endorsement of the U.S. Embassy in that nation, and (4) involve U.S. companies that are facing market entry problems and/or strong competition from foreign companies which often receive subsidies and other support from their governments.

USTDA requires a DS Contractor to provide a report (“Business Confidential Analysis and Recommendation”) to USTDA, which shall:

Assess and justify whether or not USTDA should provide funding for the proposed feasibility study, technical assistance, pilot project, or other activity(ies), hereinafter referred to as “activity(ies)”;

Develop terms of reference and budgets for at least four activities for USTDA funding consideration;

Provide supporting analysis and recommendations on the above information and all the relevant issues.

Per Executive Order (EO) 13677, USTDA is required to consider climate resilience in its international development work. The Agency has determined that in order to be compliant with the EO, climate resilience screenings must be conducted at the project scoping stage for all feasibility studies (FS) and technical assistance (TA) projects. Accordingly, the DS Contractor shall conduct a climate resilience screening utilizing the guidance provided in Attachment X.

3.0 Project Profile

Renewable energy activities reviewed and prepared by the DS would support the U.S.

government’s Power Africa and U.S.-Africa Clean Energy Finance (US-ACEF) initiatives that seek to increase access to power in sub-Saharan Africa and encourage greater private sector investment in the region’s power generation capacity.

Power Africa is a U.S. government initiative launched in 2013 to increase the number of people with access to power in sub-Saharan Africa and support an enabling environment for private sector investment in the region’s energy sector development. With additional funding from the U.S. Department of State under the U.S.-Africa Clean Energy Finance initiative (US-ACEF), USTDA is utilizing its project planning programs to support the development of geothermal energy projects that are eligible for the U.S. Overseas Private Investment Corporation's (OPIC) financing and insurance products. USTDA supports the Power Africa and US-ACEF initiatives through the strategic deployment of its program tools and works through the U.S. private sector to implement its programs, brining best practices and U.S. technology to bear in delivering specific, results-oriented development assistance.

4.0 Period of Performance

The Period of Performance for this Contract shall be eighteen months from the date of the Contracting Officer's signature on the Contract.

5.0 Place of Performance

The places of performance shall be at USTDA's Office, Arlington, VA and at the DS Contractor’s facility.

6.0 Methodology and Assumptions

In the course of carrying out this Desk Study, the DS Contractor shall take the following steps:

1. Desk Study Kick-Off: The DS Contractor shall arrange a conference call or meeting with the

COR to discuss plan and expectations for the DS. At this time, USTDA will provide the DS

Contractor with additional guidance on agency requirements for the preparation of Terms of Reference and budgets for the selected projects. The DS Contractor shall also consult with USTDA's Evaluations Department regarding the drafting of host country development impact measures for the Desk Study project reports (see Attachment VIII).

2. Evaluation of Project Proposals: The DS Contractor shall assist USTDA in the review of a least eight (8) project proposals and/or project concepts. The project proposals and concept papers may be in various formats, stage of readiness/completeness, and originate from foreign government/private sector and/or U.S. companies. USTDA will notify the DS Contractor when it has a project proposal or concept for review. To complete review of each project proposal or project concept, the DS Contractor shall review the proposal and/or supporting documentation and coordinate a call with USTDA and the project sponsor to discuss the proposed activity and ask questions during the call or in follow up correspondence to collect all necessary information needed for an initial evaluation of the proposal or project concept. Upon completion of the assessment, DS Contractor shall provide a written statement (Evaluation Statement) to USTDA that includes, but is not limited to: 1) a brief summary of the proposed project and request for assistance, and 2) a summary of the DS Contractor’s high-level assessment of the proposed activity and fit with USTDA/US- ACEF/Power Africa project criteria identified in this Scope of Work (Attachment IX).

In the event that the DS Contractor does not recommend a proposed activity for further consideration by USTDA or that it is not competitive with other proposals under evaluation, the DS Contractor shall identify the specific factors leading to this determination. The DS Contractor’s feedback in the assessment may be used by USTDA to inform project sponsors of the areas for improvement in their proposals and/or technical factors that may make the proposed activity not suited for further consideration by USTDA.

The DS Contractor shall provide their Evaluation Statement for each project proposal or concept to USTDA via email (Microsoft Word document attachment) within three (3) days of the scheduled call with the project sponsor.

3. Develop Project Reports: For project proposals that meet the identified criteria and receive a positive recommendation, the DS Contractor shall consult with USTDA for further guidance on developing a full Business Confidential Analysis and Recommendation report (Project Report) for the identified activity. The DS Contractor is required to develop four (4) full Project Reports in accordance with guidelines provided in this Statement of Work and the Project Report Outline (Attachment I).

Once USTDA has indicated that a recommended activity should be further developed for a Project Report, the DS Contractor shall conduct additional review of the project and request, as necessary, additional information or clarifications from the project sponsors. A copy of any such requests or correspondence with the project sponsor should be provided to the COR. Where applicable, the DS Contractor’s review shall include an assessment of the project for funding under the U.S.-Africa Clean Energy Finance Initiative (US-ACEF) criteria (Attachment IX) or Power Africa transfer agreement criteria as applicable.

Based on the proposal and any additional information or clarifications provided by the project sponsors and participating U.S. firms, the DS Contractor shall prepare and provide to the COR a first draft Project Report (email attachment of Microsoft Word/Excel budget files is acceptable). The DS Contractor shall provide the first draft Project Report to USTDA within three weeks of receiving approval from USTDA to develop an identified project. The draft report must be clearly marked “First Draft” on the cover. If it is anticipated that the draft cannot be provided within three weeks, the DS Contractor shall immediately contact the COR via email and phone call to note the specific reasons for the delay and establish a new target date for submission of the draft report. USTDA will review the first draft Project Report and provide comments.

The DS Contractor shall provide to USTDA and to the project sponsor for its review and comment a second draft Project Report, which incorporates USTDA’s comments on the first draft Project Report (email attachment is acceptable) within one week of receipt of USTDA’s comments. This draft Project Report must be clearly marked “Second Draft” on the cover.

The DS Contractor shall discuss the comments from the project sponsor and any participating U.S. firms with the COR and, based on that discussion, prepare and provide to USTDA within one week a finalized Project Report. The DS Contractor shall also email the finalized Project Report to the COR (both Microsoft Word/Excel files and a combined PDF file). The finalized Project Report shall be grammatically correct and free of typographical errors. The DS Contractor may submit an invoice upon completion of each finalized Project deliverable with USTDA approval.

4. Public Market Report: Upon finalizing the last of the four project reports, the DS Contractor shall prepare a Public Market Report that will share current market information in the country(ies) and sector considered under this DS (rather than the project-specific analysis contained in the business confidential project reports) with U.S industry, to better enable U.S.

companies to assess and pursue export opportunities. The Public Market Report shall include the sections of the DS Contractor’s research most likely to be useful to U.S. firms considering the market. The DS Contractor shall provide a draft of the Public Market Report for USTDA comment. The DS Contractor shall incorporate any comments and make requested changes from USTDA. The approved Public Market Report shall be delivered with the DS final report. The finalized Public Market report shall be grammatically correct and free of typographical errors. Note that USTDA may publish the Contractor’s Public Market Report on its website and/or in other media. DS Contractor shall ensure that Public Market Report is suitable for publication. The DS Contractor shall not include any business confidential information in the Public Market Report and shall include the following confidentiality certification in the final invoice:

“I hereby certify that the Public Market Report contains no business confidential information.”

7.0 Final Deliverables

The Contractor shall provide to USTDA:

(a) Evaluation Statements: Evaluation Statements for at least 8 project proposals or project concepts reviewed by the DS Contractor. (See Section 6.2)

(b) Project Reports No. 1-4: A Business Confidential Analysis and Recommendation report (Project Report) for each of the four (4) feasibility study, technical assistance or pilot projects identified by USTDA for development. The Project Report must conform to the outline found in Attachment I and provide the requested information and analysis, unless otherwise agreed in writing by USTDA. (See Section 6.3)

(c) Final Report: The DS Contractor shall submit a Final Report to USTDA that includes an executive summary of the DS purpose and itemized listing of all project Evaluation Statements, Project Reports, and Public Market Report completed by the DS Contractor in accordance with the SOW. The DS Contractor’s Final Report shall be organized into two separate volumes:

i. Confidential Volume: The Confidential Volume shall contain all individual project Evaluation Statements and Project Reports (see Section 6.2-6.3) completed by the DS Contractor.

ii. Public Market Report: The Public Market Report must conform to the outline found in Attachment II and, unless otherwise agreed in writing by USTDA, provide the requested information and analysis in sufficient market detail to be useful to prospective equipment and service providers. The Public Market Report must not contain any confidential information and be suitable for public distribution.

The DS Contractor’s Final Report shall incorporate all mutually agreed upon material and revisions. The report shall include all supporting documentation. It shall be grammatically and factually correct in all respects, internally consistent, and all statements and tables shall be clear and easily understood by a competent reader, and contain no typographical errors. Upon notification from the COR that the Final Report is acceptable, the DS Contractor shall submit one (1) electronic original to USTDA. No hardcopy submissions are required. All reports must be paginated, clearly labeled, and also submitted electronically in Microsoft Word/Excel and Adobe PDF format on a CD- ROM or USB Drive. The CD-ROM or USB Drive must be submitted with the title of the Desk Study, date of submission, and USTDA Activity Number so that the CD-ROM or USB Drive is easily identifiable. The DS Contractor shall also submit to the COR via e-mail one electronic copy of the Microsoft Word version of the Final Report. The Public Market Report shall be submitted as a separate electronic document, subject to the same requirements as those noted above.

The DS Contractor shall submit all deliverables under this contract to the Contracting Officer's Representative (COR) on or about December 31, 2016.

8.0 Confidentiality

The proposal of the U.S. firm is a proprietary document and should not be distributed without permission from USTDA and the U.S. firm. The DS Contractor shall treat any proposal and supporting information submitted by a U.S. company as business confidential in its entirety, unless otherwise stated in writing by the company. The DS Contractor shall not include any business confidential information in the Public Market Report and shall include the following confidentiality certification in the final invoice:

“I hereby certify that the Public Market Report contains no business confidential information.”

9.0 Impartiality

It is essential that the Desk Study be conducted with complete impartiality and objectivity and that the DS Contractor and its Subcontractors not obtain an unfair competitive advantage in USTDA-funded activities resulting from this contract. In accordance with the principles of FAR Subpart 9.5 and USTDA policy, the DS Contractor and its Subcontractors, if any, for this contract shall be ineligible to compete for, as a prime or subcontractor or otherwise, USTDA-funded activities that result from this contract, unless USTDA through its Contracts Office, shall have granted a waiver, based upon FAR 9.503, that preclusion of the DS Contractor or its Subcontractors from the follow-on activity would not be in the Government’s interest. This restriction shall remain in effect for three (3) years from the termination of this contract. The DS Contractor is responsible for including this restriction in all subcontracts under the contract.

10.0 Payment Schedule

(1) 9.0% after Kick-Off Meeting

(2) 4.0% after Government acceptance of evaluation statements for at least 3 project proposals or project concepts (see Section 7.0(a)).

(3) 4.0% after Government acceptance of evaluation statements for at least 3 project

(4) 4.0% after Government acceptance of evaluation statements for at least 3 project

(5) 4.0% after Government acceptance of evaluation statements for at least 3 project

(6) 10.0% after Government acceptance of First (No. 1) finalized project report for each of the four feasibility study, technical assistance or pilot projects identified by USTDA for development (see Section 7.0(b)).

(7) 10.0% after Government acceptance of Second (No. 2) finalized project report for each of

(8) 10.0% after Government acceptance of Third (No. 3) finalized project report for each of

(9) 10.0% after Government acceptance of Fourth (No. 4) finalized project report for each of

(10) 10.0% after Government acceptance of Fifth (No. 5) finalized project report for each of the four feasibility study, technical assistance or pilot projects identified by USTDA for development (see Section 7.0(b)).

(11) 10.0% after Government acceptance of Sixth (No. 6) finalized project report for each of the four feasibility study, technical assistance or pilot projects identified by USTDA for development (see Section 7.0(b)).

(12) 15.0% after Government acceptance of Final Report (see Section 7.0(c)).

Attachment I – Desk Study Project Report: Business Confidential Analysis and Recommendation Outline Attachment II – Desk Study Public Market Report Outline Attachment III – Impact on U.S. Labor Statement Attachment IV – USTDA Nationality Requirements Attachment V – Required Budget Format Attachment VI – Task Completion Schedule Attachment VII – Budget Narrative Requirements Attachment VIII – USTDA Guidance on Development Impact Measures Attachment IX – U.S.-Africa Clean Energy Finance Initiative Eligibility Criteria Attachment X – Guidance on Climate Resilience Screening

Reference: “USTDA Definitional Mission and Desk Study Overview” http://www.ustda.gov/businessopps/dm-ds_faq.pdf

Attachment I-1

Attachment I

Desk Study Project Report: Business Confidential Analysis and Recommendation Outline

A. Executive Summary.

An executive summary of the report’s findings and recommendations.

B. Project Description.

A brief description and history of the project, including, among other things, host country and/or other project sponsors, sector, project location, source of raw materials, infrastructure requirements, proposed technological approach, legal and regulatory framework (licenses, permits, etc.), implementation schedule, economic fundamentals (estimated capital cost, operating costs, interest expense, taxes, expected revenues, etc), the specific objectives of the proposed study, any other variables or issues the Contractor deems critical as part of a thorough activity/project evaluation.

C. Project Sponsor’s Capabilities and Commitment.

A description of the host country project sponsor’s business/government operations or authority and an assessment of the project sponsor’s commitment and ability to implement the project.

This should include a description of the project sponsor’s previous commitments, responsiveness, business activities, and government mandate.

D. Implementation Financing.

A review of the financing options for project implementation, including an assessment of the overall cost estimate of the project and, for projects involving potential U.S. equity investment, the project’s proposed debt-equity structure to ensure that it corresponds to the requirements of the prospective lenders (this aspect is critical to USTDA’s decision making). As part of this review, the Contractor is required to contact officials from the potential financing institutions, including, where appropriate, multilateral lending institutions, Ex-Im Bank, OPIC and private/commercial sources, to assure that the project sponsors have adequately explored their financing options. The Contractor shall provide names and phone numbers of contacts at the potential lending institutions and summarize their comments. The Contractor must determine the most likely source(s) of implementation financing and ensure that the terms of reference for the study fulfill the requirements of the most likely source(s), or suggest appropriate revisions to ensure that they do.

E. U.S. Export Potential.

A best estimate of potential procurement of U.S. goods and services for project implementation.

This estimate should be supported by a breakdown by category and dollar value of goods and services likely to be imported for the project and an illustrative list of potential U.S. suppliers of the goods and services for those goods and services listed as likely U.S. exports. A report of

Attachment I-2 discussions with a reasonable number of U.S. companies that could be exporters, and their level of interest in the project should also be included.

F. Foreign Competition and Market Entry Issues.

A discussion of the foreign competition for goods and services likely to be procured for project implementation by category, including a discussion of U.S. industry competitiveness in each category, taking into account geographic factors, local industry capabilities, technology and licensee issues, past procurement tendencies of the project sponsor, and how the procurement is likely to be conducted. Where relevant, the Contractor shall discuss the extent to which market entry issues impede trade and how the project will help overcome these obstacles.

G. Developmental Impact.

The DS Contractor shall discuss the most important benefits that the project will provide to the host country. Items of primary interest to USTDA include: Infrastructure (including any positive environmental impacts); Human Capacity Building (including jobs and training); Technology Transfer and Productivity Improvements; and Market Oriented Reforms. Other host country economic development benefits such as financial revenue enhancements, increased good governance and others should also be mentioned where appropriate (For more detail see the Guidance on USTDA Development Impact Measures in Annex VI below).

H. Impact on the Environment.

A statement regarding the likely consequences the proposed project may have on the environment and ensure that the Terms of Reference for the study include, at a minimum, a preliminary review of the project’s impact on the environment, with reference to local requirements and those of potential lending agencies. The study should identify potential negative impacts and discuss the extent to which they can be minimized.

The Contractor shall conduct a climate resilience screening for two activities utilizing the guidance provided in Attachment X and, based on climate resilience screening results, provide details, including rationale, on whether (a) an in-depth analysis is recommended; (b) an in-depth analysis is not recommended; or (c) whether or not the climate resilience screening has indicated that a proposed project should not move forward. If in-depth analysis is recommended for the project, the Contractor shall propose appropriate language for the Terms of Reference (see section L, #5).

I. Impact on U.S. Labor.

An assessment of the impact of the project on U.S. labor addressing the legislative prohibitions on the use of Foreign Assistance funds described in Annex I.

J. Qualifications.

Attachment I-3

A review of the capabilities of the U.S. company submitting the proposal and the qualifications of the proposed study team.

K. Justification.

An evaluation of the explanation of why USTDA’s grant funding is needed, including a description of how the project would support U.S. government policy priorities and promote trade, how USTDA's participation would add value to the project's development, and how the success of the project would be measured in terms of trade capacity and development impact.

L. Terms of Reference.

A review of the appropriateness of the Terms of Reference (TOR) and budget for the study. If necessary, provide suggested revisions to the TOR and budget to conform to USTDA’s requirements. The TOR, which must be endorsed by the project sponsor, shall include, at a minimum, the following:

1. Purpose and objective of the study. This section should contain a concise statement.

2. A technical assessment. This section should include relevant background information that is pertinent to the technology selection.

3. An economic analysis of the project. This section will usually include a cash flow analysis, attention to market conditions, raw material availability, supply agreements, off-take agreements, and competing alternative methods of achieving the same or similar project objectives.

4. A financial analysis of the project. This section should consider the availability of equity and debt financing as well as the views of potential public and private financing organizations, such as the World Bank, relevant regional multilateral development bank(s), Ex-Im and OPIC.

5. An appropriate environmental analysis of the project. A preliminary review of the project’s anticipated impact on the environment with reference to local requirements and those of multilateral lending agencies (such as the World Bank). This review would identify potential negative impacts, discuss the extent to which they can be mitigated, and develop plans for a full environmental impact assessment if and when the project moves forward to the implementation stage. This includes the identification of steps that will need to be undertaken by the project sponsor subsequent to the study’s completion and prior to project implementation. Based on the Contractor’s climate resilience screening, if an in-depth analysis for the project is needed, then the Contractor shall propose language detailing how such an in-depth analysis should be completed for the project (see Attachment X).

Attachment I-4

6. A review of regulatory issues related to the project. This should include a discussion of any regulations that would impact the project's viability or prognosis to move forward.

7. An analysis of key host country development impacts. (Infrastructure, Human Capacity Building, Technology Transfer and Productivity Improvement and/or Market-Oriented Reform). These Development Impact factors are intended to provide the project’s decision-makers and interested parties with a broader view of the project’s potential effects on the Host Country.

The analysis shall focus on what Development Impact is likely if the project is implemented according to the study recommendations. While specific focus shall be paid to the immediate impact of the project, analysis shall include any additional developmental benefits that may result from the project’s implementation, including spin-off and demonstration effects.

Accordingly, the analysis shall be an assessment of each of the following categories with respect to the project’s potential Development Impact:

(1) Infrastructure: Provide a statement on the infrastructure impact, giving a brief synopsis. For example, “The project would result in the construction of a power plant that would provide 500MW of power. This plant would serve ___ [number] additional households in ____ [area].”

(2) Market- Oriented Reform: Provide a description of any regulation, laws, or institutional changes that are recommended and the effect they would have if implemented.

(3) Human Capacity Building: Assess the number and type of local positions that would be needed to construct and operate the proposed project, as well as the number of local people who would receive training;

describe such potential training program.

(4) Technology Transfer and Productivity Enhancement: Provide a description of any advanced technologies that would be utilized as a result of the project. A description of any efficiency that would be gained (e.g.

“By upgrading the power plant’s old boilers, efficiency will be increased from x% to y%”).

(5) Other: Describe any other developmental impacts or benefits that would result from the project, for example, follow-on or replication projects, safer workplace, increased good governance or improved financial revenue flows to the Host Country.

Attachment I-5

For specific information regarding USTDA’s Development Impact goals and measures, please contact the COTR at USTDA, or see the Guidance on USTDA Development Impact Measures in Annex VI below.

8. U.S. sources of supply. While aiming at optimum specifications and characteristics for the project, there shall be an assessment of the availability of potential U.S. sources of supply. Business name, point of contact, address, telephone, e-mail, and fax numbers shall be included for each source.

9. An implementation plan (anticipated next steps necessary to implement the project), and

10. Final Report. The FS/TA Contractor shall prepare and provide to the Grantee and to USTDA a Final Report in accordance with Clause __ of Annex II of the Grant Agreement. Each of the above tasks in this Terms of Reference must be distinctly set forth in the Final Report in a substantive and comprehensive manner, and shall include all corresponding deliverables. The Final Report shall contain an executive summary. In addition to any other required deliverables in accordance with Clause ____ of Annex II of the Grant Agreement, the Contractor will provide both the Grantee and USTDA with 6 copies (each) of the final report on CD-ROM. The CD-ROM version of the final report will include:

Adobe Acrobat readable copies of all documents;

Source files for all drawings in AutoCAD or Visio format; and Source files for all documents in MS Office 2000 or later formats.

The TOR must be designed to meet the requirements of the most likely source(s) of implementation financing. The requirements of some of the potential financing sources may be found at the following web sites:

www.opic.gov/finance.home.html www.exim.gov/tools.index.html www.ifc.org/proserv www.adb.org/PrivateSector/finance/default.asp www.ebrd.com/applyindex.html www.iadb.org www.afdb.org/opportunities/business_generic_proc_notices_country.htm

STUDY BUDGET (2-3 PAGES)

Study Budget Format

Attachment I-6

The DS Contractor shall provide a detailed budget that is divided into three parts: a line item budget and task breakdown (Annex III), a Task Completion Schedule (Annex IV), and a budget narrative (Annex V). All costs in the budget should be reasonable and allocable to the work being performed, and should support the study TOR. The budget should be supported with sufficient detail to enable USTDA staff or others reviewing the material to understand completely, not only the budgeted amounts, but also the methodology that justifies the budget amounts. The budget should be provided in accordance with the format in Annex III and should include:

Labor, budgeted by position title and task for each of the positions on the study team. Positions should be identifiable, with descriptions of the positions and proposed team members included in the proposal. Person-Days should reflect the proposed number of days of work effort proposed for each position for each task.

The labor cost shall be derived as set forth in Annex III. The proposed budget may not include fee or profit.

Itemization for per diem, transportation, communications, purchased services/contracts, translation of Final Report, and other direct costs. Per diem must be based on U.S. Government rates, which are available on the State Department web site (http://www.state.gov/m/a/als/prdm/).

The Task Completion Schedule should list each major task to be performed in support of the study TOR. The duration of each task is to be graphically presented in a bar chart as illustrated in Annex IV.

The budget narrative should provide a detailed budget explanation and justification presenting how all costs have been derived in accordance with the sample provided in Annex V. The narrative must include an explanation for every line item. In general, each narrative statement should describe, in as much detail as possible:

What the specific item is How the specific item relates to the project How the amount shown in the budget was arithmetically determined

M. Recommendations.

Provide recommendations as to:

1. Whether or not the project meets USTDA’s basic funding criteria;

2. The appropriate TOR for the proposed study; and

3. The appropriate budget for the TOR recommended for the proposed study.

4. Based on climate resilience screening results, whether (a) an in-depth analysis is recommended; (b) an in-depth analysis is not recommended; or (c) whether or not the climate resilience screening has indicated that a proposed project should not move forward.

Attachment I-7

If the recommendation is that USTDA should fund the study, but in a phased approach or only if certain outstanding issues are resolved or conditions met, those phases, issues or conditions should be clearly delineated in the recommendation.

N. Contacts.

A list of individuals contacted during the Desk Study with their addresses, phone and fax numbers, and e-mail addresses.

Attachment II-1

Attachment II

Desk Study: Public Market Report Guidance and Outline

Contractor Guidance:

Through the publishing of Public Market Reports, USTDA seeks to better fulfill its mission of creating U.S. jobs through the export of U.S. goods and services for priority development projects in emerging economies. The Public Market Reports will share current market information in the country and sector considered under this DS (rather than the project-specific analysis contained in the Business Confidential Recommendation) with U.S. industry, to better enable U.S. companies to assess and pursue export opportunities. As such, the Public Market Reports include the sections of the DS Consultant’s research most likely to be of use to U.S.

firms considering the market. At the discretion of USTDA, the Public Market Reports may be made available on USTDA’s website and may be the subject of USTDA alerts or be referenced in outreach USTDA conducts to industry.

In keeping with the public nature of this document, the Contractor must include in the Public Market Report, as appropriate, a list of sources and citations for the information contained in the report.

Outline:

A. Executive Summary.

An executive summary of the relevant country and sector and its U.S. export potential.

B. Market in the Sector and Host Country

Background information on the relevant country and sector covered by the study. This information shall include current market conditions including existing or expected sector regulations, projected investments in the sector, identification of the major stakeholders, growth trends and other factors useful to U.S. suppliers considering the market.

C. U.S. Export Potential.

A best estimate of the potential procurement of U.S. goods and services in the sector and relevant country in the study. This estimate should be supported by a breakdown by category and dollar value of goods and services likely to be imported in the sector and an illustrative list of potential U.S. suppliers of the goods and services for those goods and services listed as likely U.S.

exports. Those suppliers that have expressed interest in the country’s sector should be identified.

D. Foreign Competition and Market Entry Issues.

A discussion of the foreign competition for goods and services likely to be procured in the host country in the considered sector by category, including a discussion of U.S. industry

Attachment II-2 competitiveness in each category, taking into account geographic factors, local industry capabilities, technology and licensee issues, past procurement tendencies of the project sponsor, and how the procurement is likely to be conducted. Where relevant, the Contractor shall discuss the extent to which market entry issues impede trade.

Attachment III-1

Attachment III

Impact on U.S. Labor Statement

The Foreign Operations, Export Financing and Related Programs Appropriations legislation restricts U.S. foreign assistance from being used to provide: (a) any financial incentive to a business enterprise currently located in the United States for the purpose of inducing such an enterprise to relocate outside the United States if such incentive or inducement is likely to reduce the number of employees of such business enterprise in the United States because United States production is being replaced by such enterprise outside the United States; (b) assistance for any project or activity that contributes to the violation of internationally recognized workers’ rights;

and (c) direct assistance for establishing or expanding production of any commodity for export by any country other than the United States, if the commodity is likely to be in surplus on world markets at the time the resulting productive capacity is expected to become operative and if the assistance will cause substantial injury to United States producers of the same, similar, or competing commodity.

Attachment IV-1

Attachment IV

USTDA Nationality Requirements

The purpose of USTDA's nationality, source, and origin requirements is to assure the maximum practicable participation of American contractors, technology, equipment and materials in the pre-feasibility, feasibility, and implementation stages of a project.

Award is limited to U.S. firms or U.S. individuals. Contractor and U.S. subcontractor employees used shall be either U.S. citizens or non-U.S. citizens lawfully admitted for permanent residence in the United States. Contractor use of subcontractors is limited to less than fifty percent of the proposed price. International transportation and insurance must have their nationality, source and origin in the United States. Local lodging, food, and transportation in the host country are not subject to this restriction.

Nationality:

Definitions

A “U.S. individual” is (a) a U.S. citizen, or (b) a non-U.S. citizen lawfully admitted for permanent residence in the United States (a green card holder).

A “U.S. consultant” is (a) a U.S. citizen whose principal place of business is in the United States, or (b) a non-U.S. citizen lawfully admitted for permanent residence in the United States (a green card holder) whose principal place of business is in the United States.

A “U.S. firm” is a privately owned firm which is incorporated in the United States, with its principal place of business in the United States, and which is either (a) more than 50% owned by U.S. individuals, or (b) has been incorporated in the United States for the last three (3) year period; employs U.S. citizens in more than half of its permanent full-time positions in the United States; and has the existing capability in the United States to perform the work in question.

A partnership, organized in the United States with its principal place of business in the United States, may also qualify as a “U.S. firm,” as would a joint venture organized or incorporated in the United States consisting entirely of U.S. firms and/or U.S. individuals.

A nonprofit organization, such as an educational institution, foundation, or association may also qualify as a “U.S. firm” if it is incorporated in the United States and managed by a governing body, a majority of whose members are U.S. individuals.

Attachment V-1

Attachment V

Required Budget Format

DIRECT LABOR COSTS:

TOR Task TOR Task Name ____________Primary Contractor (Employee) Labor_________ Total Person Days x Daily Rate* = TOTAL COST I Task ________ (Position A) ________ ________ _____________ (Position B) ________ ________ _____________

TOTALS: ________ ________ _____________

TOR Task TOR Task Name __________________Non-Employee Labor_____________________ Total Person Days x Daily Rate ** = TOTAL COST I Task ________ (Position A) ________ ________ _____________ (Position B) ________ ________ _____________

TOTALS: ________ ________ _____________

TOTAL DIRECT LABOR COSTS: _____________

OTHER DIRECT COSTS:

Purchased Services/Contracts*** Tasks_________ TOTAL COST

Travel Trips Trip Cost TOTAL COST International Air Travel _________ _________ _____________ In Country Air Travel _________ _________ _____________ Ground Transportation _________ _________ _____________

Trip Days Per Diem Rate TOTAL COST Per Diem _________ _________ _____________ Other (local travel, etc.) _________ _________ _____________ Interpreters _________ _________ _____________

Other TOTAL COST Reproduction and Binding _____________ Courier Services _____________ Visa Services _____________ Communication _____________

TOTAL OTHER DIRECT COSTS: _____________

TOTAL COSTS (DIRECT LABOR COSTS + OTHER DIRECT COSTS): _____________

TOTAL U.S. COMPANY COST SHARE: _____________

PROPOSED USTDA GRANT:

* Primary Contractor (Employee) Labor Costs = Salary + Overhead + Benefits (no fee or profit).

** Non-Employee Labor Cost = Salary + Overhead + Benefits + Reasonable Fee or Profit.

*** Purchased Services/ Contracts may include engineering drawings, lab work, surveys, translation, etc., which would not be included in Non-Employee Labor Cost above.

Attachment VI-1

Attachment VI

Task Completion Schedule

Weeks 1 2 3 4 5 6 7 8

Task I

Task II

Task III

Final Report

Instructions

List each major task to be performed. The duration of each task is to be graphically represented.

For example, in the illustrative schedule, Task 1 is to begin in Week 1 and end in Week 4.

Preparation of the Final Report begins in Week 6 and is completed in Week 8.

Attachment VII-1

Attachment VII

Budget Narrative Requirements

DIRECT COSTS

Direct Labor - Only salaries and wages for employees of the proposing organization should be identified here. Provide the job title; the names of the individuals, if known; the experience and training that describes the individual’s capabilities for the project and supports the proposed daily rate; and an explanation of how the individual will support the Terms of Reference. For each, provide the mathematics for how the loaded rate was developed.

Examples:

Project Manager/Senior Engineer – This individual will provide necessary guidance and support to the project to ensure successful completion of the System Design and oversee the completion of the Terms of Reference. The proposed individual has 15 years’ experience managing telecommunications projects. It is estimated that 130 days will be required at a daily rate of $1455. The rate was calculated with a base salary of $776 a day and includes a fringe benefit rate of 25% and an overhead rate of 50%.

Junior Engineer – This individual will work with the Senior Engineer to develop the system design and provide documentation for the feasibility study. It is estimated that 75 days will be required at a daily rate of $728 a day. The rate was calculated with a base salary of $388 a day and includes a fringe benefit rate of 25% and an overhead rate of 50%.

Other Direct Labor – Consultants and other Non-Employee Labor should be identified here.

Provide the job title; names of the individuals, if known; primary organization affiliation, if applicable; experience and training that describes the individual’s capabilities for the project and supports the proposed daily rate; and a justification of how the individual will support the Terms of Reference. For each, provide the mathematics for how the loaded rate was developed.

Example:

Independent Consultant – This individual will develop questionnaires and surveys to gather data from local participants and officials for the marketing plan. The individual will have experience developing and administering questionnaires and knowledge of the host country. It is estimated that 30 days will be required at a daily rate of $577 a day. The rate was calculated with a base salary of $300 a day and includes a fringe benefit rate of 30% and an overhead rate of 45%. A small profit/fee may be added, if justified.

OTHER DIRECT COSTS

Purchased Services/Contracts – For each purchased service or contract, include a clear description of the work to be performed as it relates to the Terms of Reference and a separate detailed budget for each. If the contractor or vendor is known, provide a basis for selection.

Attachment VII-2

Examples:

Translation Services – A translation service provider will be hired to translate the final report. It is estimated that 1000 pages will be translated at $1.00 a page. The budget estimate is based on actual costs to translate similar documents in the past.

ABC Marketing, Inc. – This contractor was selected because they have 10 years’ experience developing marketing plans with significant experience in the host country. ABC Marketing will develop the marketing plan utilizing the data collected from questionnaires and surveys.

Attached is ABC Marketing’s detailed budget of $15,324.

Domestic and Foreign Travel

Include the destination and its relationship to the project and the Terms of Reference. Itemized costs must be included for each trip.

Examples:

The Project Manager/Senior Engineer and the Junior Engineer will travel to the host country for the Kick-Off Meeting and two subsequent trips for System Design Work. The Independent Consultant will travel to the host country for the Kick-Off Meeting and two subsequent trips for collection of data for the Marketing Plan.

One Kick-Off Meeting to be attended by the Project Manager/Senior Engineer, Junior Engineer, and Independent Consultant Roundtrip Airfare (Economy Class): $2,973/per Trip X 3 People = $8,919 Per Diem: $182 X 10 days X 3 People = $5,460 Local Transportation: $250/trip X 9 Trips = $2,250 Transportation to/from Airport: $100/Trip X 4 Trips = $200

Two System Design Trips (10 days each) for the Project Manager/Senior Engineer and Junior Engineer Roundtrip Airfare (Economy Class): $2,973 X 2 Trips X 2 People = $11,892 Per Diem: $182 X 2 Trips X 10 days X 2 people = $7,280 Local Transportation: $250/trip X 18 Trips = $4,500 Transportation to/from Airport: $100/trip X 4 trips = $200

Two Data Gathering Trips for the Marketing Plan (10 days each) for the Project Manager/Senior Engineer and Independent Consultant Roundtrip Airfare (Economy Class): $2,973 X 2 Trips X 2 People = $11,892 Per Diem: $182 X 2 Trips X 10 days X 2 people = $7,280 Local Transportation: $250/trip X 18 Trips = $4,500 Transportation to/from Airport: $100/trip X 2 trips = $200

Attachment VII-3

Other Expenses

Other expenses may include such items as reproduction, publishing costs, and telephone calls.

Provide a detailed explanation for each as to how it relates to the Terms of Reference and include calculations on how the numbers have been derived.

Example:

Reproduction of the Final Report – Eight copies of the final report will be reproduced and bound in accordance with the final report specifications provided by USTDA.

Reproduction: 1000 Pages X $.10/per Copy X 8 Copies = $800 Binding and Final Report Specifications: $20/per Copy X 8 Copies = $160

Attachment VIII-1

Attachment VIII

Guidance on USTDA Development Impact Measures

Introduction

Development Impact Measures are designed to help quantify the impact of USTDA’s support for infrastructure development in emerging economies. This information is essential to USTDA’s ability to set clear goals and measure the results of its programs, relative to the Agency’s core objective of promoting United States private sector participation in development projects around the globe. Understanding the local impacts of USTDA’s program supports the Agency’s ability to design projects with a higher likelihood of implementation and a higher likelihood of U.S.

export generation, thus supporting the Agency’s mission.

Selecting the Development Impacts

Development Impact Measures should be viable, realistic and quantifiable. During the initial stages of project definition, relevant Development Impact Indicators are selected by sector from the attached list (pg. 3). At least one realistic and quantifiable Development Impact Measure is selected for each USTDA activity. In close consultation with the proposed project sponsor, a baseline1 measurement is established for each indicator, which is used to compare future outcomes. The baseline is also used to set an anticipated timeline and determine how the information will be measured and collected once a project moves to implementation. This baseline information is incorporated into the Terms of Reference, which provides reporting guidance to the contractor performing the USTDA activity. Here are some examples of indicators and baseline data:

1 *The Baseline refers specifically to the starting level of the area/population/etc. that will be directly affected by the project. For example, if the project is a greenfield power plant, the baseline would be 0 MW. On the other hand, if the project is a retrofit or expansion to an existing power plant, the baseline would be the current output (e.g., 10 MW) and the anticipated outcome would be the total output following the expansion (e.g., 100 MW). Thus the baseline is calculated at the project level, rather than the regional, country or industry-wide level.

Sector Category Indicator Description Baseline*…