Solicitation2012.pdf

November 29, 2012

U.S. Department of Justice

Federal Bureau of Prisons

Field Acquisition Office

U.S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

Re: Request for Quote - RFQP0700FA01300002 Air Ambulance and Air Charter Services

Dear Quater:

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons (BOP), Field Acquisition Office in Grand Prairie, Texas, for the acquisition of Air Ambulance and Air Charter Services for BOP correctional facilities located in the United States and Puerto Rico. The BOP intends to establish multiple Blanket Purchase Agreements (BPA) to fulfill the requirements of the solicitation. The solicitation package includes the following:

Cover Letter (2 pages) Solicitation (9 pages) Attachments (55 pages)

In submitting a quote, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of quotes. Detailed information can be located in Attachment 4 of the solicitation.

All potential quoters are advised that this solicitation includes FAR 52.212-4, Contract Terms and Conditions-Commercial Items, which at paragraph (t) Central Contractor Registration (CCR) requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database. Quoters should include their Data Universal Numbering System (DUNS) number in their offers. The Contracting Office will verify registration in the CCR database prior to award by entering the potential awardee's DUNS number into the CCR database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Sealed quotes shall be received on or before the deadline of January 30, 2013, 2:00pm Central Time. Quotes shall be submitted to the following address:

Darren Doggett, Contract Specialist Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Mailed and hand-carried quotes must be delivered to the Contracting Officer or Contract Specialist at the address shown above no later than the time specified as the deadline for receipt of quotations.

The official point of receipt for hand-carried quotes will be in the receptionist's area of the first floor at the address listed above. PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ON.E LISTED ABOVE. Quotes received after the deadline will be processed pursuant to FAR 52.212-1(f).

Please place any questions you may have in writing and fax them to

(972) 352-4545 to my attention or email at ddoggett®bop.gov. We will consider all questions received and provide responses, where appropriate.

If you have any other questions, please feel free to call me at ( 972) 352-4510 .

Sincerely, oggett, Contract Specialist Bureau of Prisons

Field Acquisition Office

Enclosure

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1 ofq

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

RFQP0700FAO 1300002 11/29/2012

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION

calls) LOCAL TIME

INFORMATION CALL: 01/30/2013

Darren Doggett 972-352-451 0 2:00pm

9. 1SSUED BY CODE 10. THIS ACQUISITION IS U UNRESTRICTED OR ~SET ASIDE: 1 00 % FOR:

Federal Bureau of Prisons ~ WOMEN-OWNED SMALL BUSINESS ---

SMALL BUSINESS D (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Field Acquisition Office D HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS:

U.S. Armed Forces Reserve Complex BUSINESS

0EDWOSB 481211

346 Marine Forces Drive D SERVICE-DISABLED

SIZE STANDARD: VETERAN-OWNED

Grand Prairie, Texas 75051 SMALL BUSINESS D 8 (A) 1500 employees 11 . DELIVERY FOR FOB DESTINA- 12. DISCOUNT TERMS 13b. RATING

TION UNLESS BLOCK IS D 13a. THIS CONTRACT IS A

MARKED RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

D SEE SCHEDULE ~RFQ DIFB 0RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE I

17a. CONTRACTOR/ CODE I I FACILITY 18a. PAYMENT WILL BE MADE BY CODE I

OFFEROR CODE

TELEPHONE NO.

17b. CHECK IF REMIITANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

D OFFER BELOW IS CHECKED D SEE ADDENDUM

19. 20. 21 . 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Air Charter and Air Ambulance Services for Federal Bureau of Prisons Correctional Facilities geographically dispersed throughout the United States and Puerto Rico.

See Attachment 1, Statement of Work, and Attachment 2, Schedule of Items/SPA Pricing

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

~ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATIACH ED. ADDENDA

D 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52 .212-4. FAR 52.212-5 IS ATIACHED. ADDENDA

~ARE D ARE NOT ATIACHED

D ARE D ARE NOT ATIACHED

D 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN --- D 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED . YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

STANDARD FORM 1449 (REV. 212012)

Prescribed by GSA - FAR (48 CFR) 53.212

RFQP0700FA01300002 Page 2 of 9

19. 20. 21 . 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

D RECEIVED D INSPECTED D ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:------ ------

32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 321. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERI FIED 36. PAYMENT 37. CHECK NUMBER

CORRECT FOR

O coMPLETE 0 PARTIAL D FINAL JPARTIAL I l FINAL

38. SiR ACCOUNT NUMBER 39. SiR VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/00) 142d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

I

RFQP0700FA01300002 Page 3 of 9

Table of Contents

Description

Solicitation/Contract Fonn. ............... .... ............ .................................. .. . ......... ... . ............................ ........ ....... I Commodity or Services Schedule Contract Clauses List of Attachments Solicitation Provisions

RFQP0700FA01300002 Page 4 of9

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT PRICE AMOUNT

RFQP0700FA01300002 Page 5 of9

Section 3 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions--Commercial Items (Feb 2012)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov/far

Clause [Title

52.253-1 Computer Generated Forms (Jan 1991)

52.252-6 !Authorized Deviations in Clauses (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.224-1 Privacy Act Notification (Apr 1984)

52.212-4 Contract Terms and Conditions--Commercial Items (Feb 2012)

Clauses by Full Text

52.27-103-72 DOJ CONTRACTOR RESIDENCY REQUIREMENT BUREAU OF PRISONS (JUNE 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commit ment, individuals or contractor employees providing services must have:

I. Legally resided in the United States (U.S .);2. worked for the U.S. overseas in a Federal or military capacity; or3 . been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S . citizen, they must be from a country allied with the U.S. The following website provides current inform ation regarding allied countries: http://www.opm.gov/employ/html/citizen.htm

By signing this contract or commitment document, or by commencing perfonnance, the contractor agrees to this restriction.

[End of Clause]

52.218-000 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUENZA OR OTHER NATIONAL EMERGENCY (May 2008)

During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absentee ism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in Government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

RFQP0700FA01300002 Page 6 of 9

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce.

Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation. The types of actions a federal contractor should reasonably take to help ensure performance are:

• Encourage employees to get inoculations or follow other preventive measures as advised by the public health ser vice.

• Cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.

• Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful re mote work in an emergency.

• Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

• Establish communication processes to notify employees of activation of this plan.

• Integrate pandemic health crisis response expectations into telework agreements.

• With the employee, assess requirements for working at home (supplies and equipment needed for an extended tele work period). Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate.

• Determine how all employees who may telework will communicate with one another and with management to accom plish work.

• Practice telework regularly to ensure effectiveness.

• Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

• Identify how time and attendance will be maintained .

It is the contractor's responsibi li ty to advise the Government Contracting Officer if they anticipate not being able to perform and to work with the Department to fi ll gaps as necessary. This means direct communication with the Contracting Officer or in his/her ab sence, another responsible person in the contracting office via telephone or email messages acknowledging the contractor's notifica tion . The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.

The Department does reserve the right in such emergency situations to use Federal employees, employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of federal Procurement Policy issuance "Emergency Acquisitions", May, 2007 and Subpart 18.2. Emergency Acquisition Flexibilities, of the Federal Acquisition Regulations .

[End of Clause]

52.232-99 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS(DEVIATION) (AUG 2012)

(a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small busi ness subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

(b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

(c) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(End of Clause)

52.237-7 Indemnification and Medical Liability Insurance (Jan 1997)

(a) It is expressly agreed and understood that this is a nonpersonal services contract, as defined in Federal Acquisition Regulation

RFQP0700FA01300002 Page 7 of 9

(FAR) 37 . I 0 I , under which the professional services rendered by the Contractor are rendered in its capacity as an independent con tractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over professional aspects of the services rendered, including by example, the Contractor's professional medical judgment, diagnosis, or spe cific medical treatments . The Contractor shall be solely liable for and expressly agrees to indemnify the Government with respect to any liability producing acts or omissions by it or by its employees or agents. The Contractor shall maintain during the term of this con tract liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence:

*$1 ,000,000.00.

(b) An apparently successful offeror, upon request by tbe Contracting Officer, shall furnish prior to contract award evidence of its in surability concerning the medical liability insurance required by paragraph (a) of this clause.

(c) Liability insurance may be on either an occurrences basis or on a claims-made basis. If the policy is on a claims-made basis, an ex tended reporting endorsement (tail) for a period of not less than 3 years after the end of the contract term must also be provided.

(d) Evidence of insurance documenting the required coverage for each health care provider who will perform under this contract shall be provided to the Contracting Officer prior to the commencement of services under this contract. If the insurance is on a claims-made basis and evidence of an extended reporting endorsement is not provided prior to the commencement of services, evidence of such en dorsement shall be provided to the Contracting Officer prior to the expiration of this contract. Final payment under this contract shall be withheld until evidence of the extended reporting endorsement is provided to the Contracting Officer.

(e) The policies evidencing required insurance shall also contain an endorsement to the effect that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. If, during the performance period of the contract the Contractor changes insurance providers, the Contract or must provide evidence that the Government wi ll be indemnified to the limits specified in paragraph (a) of this clause, for the entire period of the contract, either under the new policy, or a combination of old and new policies .

(f) The Contractor shall insert the substance of this clause, including this paragraph (f), in all subcontracts under this contract for health care services and shall require such subcontractors to provide evidence of and maintain insurance in accordance with paragraph

(a) of this clause. At least 5 days before the commencement of work by any subcontractor, the Contractor shall furnish to the Contract ing Officer evidence of such insurance.

(End of clause)

* Contracting Officer insert the dollar value(s) of standard coverage(s) prevailing within the local community as to the specific medic al specialty, or specialties, concerned, or such higher amount as the Contracting Officer deems necessary to protect the Government's interests.

[END OF ADDENDUM TO FAR 52.212-4]

RFQP0700FA01300002 Page 8 of9

Section 4 - List of Attachments

Exhibits and Attachments Identifier Title Number of

Pages 1 Attachment 1 - Statement of Work 7 2 Attachment 2- Schedule of ltems/BPA Pricing 3 3 Attachment 3- Special BPA Requirements 4 4 Attachment 4- Instructions to Quoters 6 5 Attachment 5- Air Charter/Air Ambulance Trip Quotation Form 2 6 Attachment 6 - Past Performance Questionnaire 4 7 Attachment 7 - FAR 52.212-5 5 8 Attachment 8- Service Contract Act Wage Determinations 6 9 Attachment 9 - Service Contract Act Wage Determination - Airplane Pilot and Co-Pilot 4 10 Attachment 10- FAR 52.212-3 14

RFQP0700FA01300002 Page 9 of 9

Section 5- Solicitation Provisions

A.2 ADDENDUM TO FAR 52.212-1, Instructions to Offerors--Commercial Items (Feb 2012)

The terms and conditions for the following provisions are hereby incorporated into this solicitation as an addendum to FAR provision 52.212-1.

2.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

his solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were iven in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the isted provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu f submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the ppropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed lectronically at this/these address(es): www.acquisition.gov/far itle

Instructions to Offerors--Commercialltems (Feb 2012)

Provisions by Full Text

52.27-103-71 FAITH-BASED AND COMMUNITY-BASED ORGANIZATIONS (AUG 2005)

Faith-based and Community-based organizations can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible.

[End of Provision]

[END OF ADDENDUM TO FAR 52.212-1]

Attachment 1 - Statement of Work

A. BACKGROUND

The Federal Bureau of Prisons (BOP) provides healthcare in more than 117 correctional facilities geographically dispersed throughout the contiguous United States, Hawaii, and Puerto Rico.

Medical services rendered to all federal inmates are governed by Federal law, BOP policies and procedures, the Joint Commission and American Corrections Association (ACA) standards.

The BOP protects society by confining offenders in controlled environments of prisons and community-based facilities that are safe, humane, cost-efficient, and appropriately secure. The health care mission of the BOP is to deliver medically necessary health care to inmates effectively in accordance with proven standards of care without compromising public safety concerns inherent to the BOP's overall mission. The term "medically necessary" is used to determine the type of health care services that are necessary.

B. SCOPE

The Federal Bureau of Prisons intends to establish multiple Blanket Purchase Agreements (BPAs) for the transportation of medically impaired or fragile male and female prisoners to and from Federal Prisons throughout the United States. The services under these BPAs will be made available to any future correctional facility built or acquired by the BOP. The BPAs will be used to supplement the BOP's capability of transporting inmates requiring medical care. There is no guarantee any service will be purchased by the Government. Procedures for issuing BPA Calls are outlined in Attachment 3.

There will be two different types of air services which will be required under any awarded BPA: air charter and air ambulance.

The majority of air services required will be air charters. The BOP shall retain the option to provide medical staff and medical supplies to meet the medical needs of the patient(s) being transported by air charter.

Air ambulance is defined as an aircraft specially constructed, modified or equipped, and used for the primary purposes of responding to emergency calls and transporting critically ill or injured patients whose medical flight crew has at a minimum two

(2) attendants certified or licensed in advanced life support.

Less frequently, air ambulances are required. If requested by

Attachment 1 - Statement of W ark the BOP ordering official, the BPA Holder shall provide their medical staff and medical supplies/equipment to meet the medical requirements of the patient(s) being transported by air ambulance . Medical staff and supplies shall be included in the per air nautical mile pricing for air ambulance service.

C. BPA HOLDER REQUIREMENTS AND RESPONSIBILITIES

1. Provide the safe and secure aircraft along with qualified pilots to transport medically impaired prisoners, of various security levels, that are escorted by BOP staff to and from Federal Prisons or community-based health care facilities around the country. Services will normally be required Monday through Friday, non-Federal holidays, hours of 06:00 a.m. through 5:00p.m., local time. However, flights may be required on weekends, Federal holidays, and during non-normal hours.

2. Provide written safety reports upon request by the BOP.

3. Provide maintenance records of aircraft to the BOP on a monthly basis. All deficiencies found shall be corrected and submitted to the BOP before use of the aircraft in question.

4. Provide the ability to accommodate interim destinations to load and unload patients prior to the final destination (multiple stop itineraries.)

5 . Provide itineraries, pilot, and aircraft information for each flight a minimum of 24 hours prior to departure times.

Changes to this information will be reported immediately to the Health Services Administrator and/or Contracting Officer of the location issuing the BPA Call.

6. The BPA Holder, flight crew, and medical staff shall defer all security and control concerns of patients to the BOP and escorting staff to include, but limited to: quantity of escort staff, non-medical restraints, and weapons.

7. Provide a diverse fleet of aircrafts that are capable of intercontinental flights. Aircraft must be able to carry a minimum of three (3) BOP staff to one (1) inmate.

8. All flights scheduled shall be same day round trip flights except when expressly authorized by the Contracting Officer's Representative (COR) or Contracting Officer.

Multiple stops may be scheduled. Overnight stays must have the approval of the BOP COR or Contracting Officer.

9. At no time shall a BPA Holder be permitted to supervise inmates or have contact with inmates, other than to provide essential medical care in-flight.

10. Provide and maintain during the term of the BPA medical liability insurance issued by a responsible insurance carrier of not less than $1,000,000.00 per specialty per occurrence.

11. Air ambulance services:

a. Provide a medical director of the program that:

1. Is a physician who is responsible for supervision and evaluation of the quality of medical care provided by the medical personnel.

2. Is licensed and authorized to practice in the state in which the medical transport service is based and have educational experience in those areas of medicine that are commensurate with the medical transport service or utilize specialty physicians as consultants when appropriate.

3. Maintains open communications with referring and accepting physicians and be accessible for concerns expressed by referring and accepting physicians regarding controversial issues and patient management.

b. Provide patient(s) transport team member(s) that are licensed and authorized to practice in the state in which the medical transport service is based and have educational experience in those areas of medicine that are commensurate with the medical transport service.

c. The medical transport service has criteria or mechanisms to provide the appropriate care required for patients who are being transported. As a minimum, the transport team shall consist of a Registered Nurse.

d. Provide medical supplies and equipment consistent with the scope of care.

e. Medical transport personnel shall ensure that all medical equipment/supplies are in working order.

f. Provide specific policies which address diseases affected by altitude with maintenance of adequate oxygen saturation and treatment of oxygen desaturation.

g. The aircraft is configured in such a way that the medical transport personnel can provide patient care consistent with the scope of care of the medical transport service. The aircraft/ambulance shall be equipped according to applicable federal and state laws.

h. The aircraft design and configuration must not compromise patient stability in loading, unloading or in-flight operations.

i . Arrange/provide ground ambulance/transport services to and from community-based health care facilities upon request by the BOP. Since ground ambulance transportation will not be regularly needed, prices shall be negotiated with the contractor(s) on an as needed basis.

12. Helicopter Transportation:

If the BPA Holder suggests using helicopter transportation, approval must be obtained from the BOP prior to the trip and a statement shall be signed by the air transport operator or chief pilot that the use of a fixed wing aircraft or combination of fixed wing aircraft is not operationally feasible. Helicopters shall be priced the same as air nautical miles for air ambulance.

13. Due to the security concerns with transporting convicted felons, BPA Holders shall make every effort to maintain "on- time" departures of all calls issued against a BPA.

Any aircraft that departs (leaves the blocks) within 20 minutes of scheduled departure shall be considered "on time". If a BPA Holder consistently has late departures, the Government may elect to cancel the BPA. Late departures due to inclement weather will not affect the Government's decision to cancel a BPA.

14. Aircraft shall be positioned to the designated airport and readied for flight one (1) hour prior to scheduled departure time.

D. BUREAU OF PRISONS REQUIREMENTS AND RESPONSIBILITIES FOR AIR

CHARTER SERVICES

1. The respective BOP facility from which the inmate is being transferred shall be responsible for providing staff for the medical airlift, i.e., Medical Doctor, Physician's Assistant, Nurse, or Custodial Staff. The originating BOP facility shall be responsible for providing these staff for the duration of the flight regardless of in-transit stops.

During these stops, the airlift may drop off and pick up inmates for transport.

2. On occasion, inmate transfers may be conducted with the use of armed BOP staff members. At no time shall the BPA Holder's staff/pilots be permitted to carry a weapon during a flight operation for the BOP.

3. Prior to take-off, a BOP staff member shall be accompanied by a flight crew member and inspect the aircraft to be boarded. All compartments that are accessible while in flight shall be inspected for weapons and contraband prior to boarding the inmate.

4. The BOP shall provide all security restraint equipment.

5. For air ambulance services, all of the above apply with the exception that the contractor will provide medical staff.

6. Should the Government cancel a scheduled flight, the Government shall reimburse the BPA Holder for direct operating expenses only related to the cancelled trip. The BPA Holder will be required to submit a detailed invoice of expenses to the ordering official or Contracting Officer.

The Government will not reimburse a BPA Holder for any unsupported expense.

E. CONTRACTOR QUALIFICATIONS

The BPA Holder's pilots shall possess a valid commercial pilot license issued by the Federal Aviation Administration (FAA) with a minimum of 1,500 hours of flying time. The pilots shall also meet the minimum qualifications set by the Association of Air Medical Services (AAMS) and the Commission on Accreditation of Air Medical Services (CAAMS) .

The BPA Holder shall be able to supply rotor wing and fixed wing aircraft for medical flights. All records associated with a pilot shall be turned over to the BOP upon request, e.g., license and certification (if deemed necessary by the BOP) from the Contracting Officer . The BPA shall be able to supply medical personnel upon the request of the BOP, i.e., Medical Doctors, Paramedics, Nurses, or EMT's. Medical personnel will only be required during emergencies, or when the BOP will not be able to supply a qualified medical person for the flight. If the BOP does require medical personnel for air charter services, prices will be negotiated at that time.

Each BPA Holder is required to have a current and valid Title 14 CF.R Part 135 qperating Certi£icate. Failure to maintain Part 135 certification will result in cancellation of the BPA.

For Air Ambulance Services, each BPA Holder must maintain a current and valid EMS license/certification. Failure to maintain an EMS license/certification will result in cancellation of the BPA.

The Part 135 certification and EMS license/certification will also be applicable if the BPA Holder brokers a flight with another air charter or air ambulance company. A copy of the broker's certification(s) must be sent along with the trip quotation form to the ordering official.

F. BILLING OF AIR CHARTER/AIR AMBULANCE SERVICES

Air Ambulance/Air Charter services shall be billed in air nautical miles. Mileage shall be calculated using "great circle distance" from point of take-off to point of landing. The point of take-off and point of landing encompass only the inmate transport and do not include any re-positioning of the aircraft.

The BPA Holder may bill air mileage which exceeds the great circle distance between point of take-off and point of landing, only if excess mileage is due to circumstances beyond the contractor's control (e.g., weather, vectoring, traffic, security, change in inmate condition). Excess air nautical miles and the regular contract air nautical miles shall be priced the same. Excess mileage must be reflected in the billing as a separate line item. Documentation to justify the excess mileage must be submitted with the billing.

If the BPA Holder must make an unscheduled landing, the contractor shall notify the BOP staff from the ordering BOP facility immediately after landing. If the unscheduled landing is due to conditions other than those beyond the contractor's control (e.g., mechanical or equipment problems), the contractor is liable for any and all costs incurred. For conditions beyond the BPA Holder's control, (e.g., medical emergency, inmate threat to safety of those on board), the contractor shall submit documentation supporting the additional costs incurred.

Invoices shall identify the BPA call number, aircraft tail number, date and time of each trip, quantity of air nautical miles flown, and the number of hours and level for each medical personnel used.

G. Period of Performance

Each BPA shall remain in effect for a 12 month base period with 4 12 month optional periods, commencing with the Date of Award.

Each BPA will automatically renew at the end of each performance period, unless notification is received from the awarding Contracting Officer. Individual purchases under each BPA shall not exceed the simplified acquisition threshold. If a BPA Holder's performance consistently reaches unsatisfactory levels, the Government may elect to cancel the BPA due to poor performance. Also, the Government may cancel any or all BPA(s) if doing so is in the best interest of the Government.

Attachment 2- Schedule of ltems/BPA Pricing

Prospective BPA Holders, i.e. quoters, shall fill out this form completely. All prospective BPA Holders shall submit their pricing based on Air Nautical Miles. It is anticipated that a minimum of three (3) BPAs will be awarded. See Attachment 4 for evaluation criteria.

ESTIMATED QUANTITIES

Estimated quantities for each performance period are detailed below. The estimated quantities provided are not a representation to the BPA Holder that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal.

The Government estimates that an average of 300 trips per performance period will be requested. The total estimated number of air nautical miles for each performance period is as follows:

Air Charter Air Ambulance

BPA PRICING METHODOLOGY

906,861 air nautical miles 140,192 air nautical miles

When a BOP facility determines the need for an air charter or air ambulance, a detailed itinerary will be sent to at least three (3) BPA holders. Each BPA holder will be able to add any costs associated with the trip in addition to the established BPA price per air nautical mile, e.g. airport fees, Federal Transportation tax, air traffic usage fees, catering fees, additional personnel costs, etc. If the Government has a need to utilize the BPA Holder's medical personnel on an air ambulance trip, the BPA holder will also be allowed to price this request separately as well. The Government will determine which BPA holder offers the lowest overall price and award the BPA Call (Trip) accordingly. Ordering Procedures are outlined within Attachment 3.

PERIOD OF PERFORMANCE

The term of each BPA will begin on the date of award and shall remain in effect for a maximum of five (5) years. Each BPA will automatically renew at the end of each twelve (12) month performance period, unless notification is received from the Contracting Officer. Individual purchases shall not exceed the simplified acquisition threshold. If a BPA holder's performance consistently reaches unsatisfactory levels, the Government may

Attachment 2- Schedule of ltems/BPA Pricing elect to cancel the BPA for poor performance. The Government may also cancel any or all BPA(s) if doing so is in the best interest of the Government.

Department of Labor Wage Determination(s)

An appropriate Service Contract Act (SCA) Wage Determination is identified for each BOP facility in Attachment 8. Hardcopies of the SCA Wage Determinations can be found at www.wdol.gov . The SCA Wage Determination for the Pilot and Co-Pilot is included in Attachment 9.

Schedule of Items

Potential BPA Holders shall complete the following Schedule of Items for each performance period. BPA Holders may submit a quote for Air Charter Services, or Air Ambulance Services, or both. Each will be evaluated accordingly. P~ease base your price per air nautica~ mi~e using a Learjet 35 or equa~. This aircraft has been identified as meeting the minimum need £or the BOP £or air charter and air ambu~ance services .

Performance Period One - Date of Award (DOA) thru 12 months from

DOA

Air Charter Service:

Price Per Air Nautical Mile: $ --------------------- Air Ambulance Service:

Price Per Air Nautical Mile: $ ---------------------

***Price Per Air Nautical Mile Shall Be Based On The Great Circle Distance***

Performance Period Two - 13 thru 24 months from DOA

Air Charter Service:

Price Per Air Nautical Mile: $ ----------------------

Air Ambulance Service:

Price Per Air Nautical Mile: $ ---------------------

***Price Per Air Nautical Mile Shall Be Based On The Great Circle Distance***

Attachment 2- Schedule ofltems/BPA Pricing

Performance Period Three - 25 thru 36 months from DOA

Air Charter Service:

Price Per Air Nautical Mile: $ ---------------------

Air Ambulance Service:

Price Per Air Nautical Mile: $ ---------------------

***Price Per Air Nautical Mile Shall Be Based On The Great Circle Distance***

Performance Period Four - 37 thru 48 months from DOA

Air Charter Service:

Price Per Air Nautical Mile: $ ---------------------

Air Ambulance Services:

Price Per Air Nautical Mile: $ ---------------------

***Price Per Air Nautical Mile Shall Be Based On The Great Circle Distance***

Performance Period Five - 49 thru 60 months from DOA

Air Charter Service:

Price Per Air Nautical Mile: $ ---------------------

Air Ambulance Services:

Price Per Air Nautical Mile: $ -------------------------

***Price Per Air Nautical Mile Shall Be Based On The Great Circle Distance***

Attachment 3 - Special BPA Requirements

Authorization. The establishment of the BPAs are authorized in accordance with Federal Acquisition Regulation (FAR) 13.303.

Description of Agreement. Each BPA Holder shall provide air charter and/or air ambulance services when requested by a BOP Contracting Officer or authorized representative of the Contracting Officer, contingent upon the BPA holder's ability to provide the required service.

Extent of Obligation. The Government is obligated only to the extent of authorized purchases actually made under a BPA.

Purchase Limitation. There is no aggregate ordering limitation under a BPA. Individual purchases (BPA Calls) shall not exceed the simplified acquisition threshold.

Invoices. An itemized invoice shall be submitted to the ordering office at least monthly or upon expiration of this BPA, whichever comes first, for each authorized trip provided during a billing cycle and for which payment has not been received.

The Government will issue payment to a BPA Holder for invoiced trips by purchase card or electronic funds transfer (EFT) . The Government will not pay an additional percentage above the awarded trip price for utilizing the purchase card as a payment mechanism.

Schedule of Required Insurance. As required by FAR clause 52.237-7 entitled ''Indemnification and Medical Liability Insurance," the BPA holder shall, at its own expense, provide and maintain during the entire performance of the resulting BPA, at least the kinds and minimum amounts of insurance required as listed below:

Professional Medical Liability: See FAR Clause 52.237-7, of this solicitation.

Before commencing work under this BPA, the BPA holder shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required coverage shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed, or (2) until 30 days after insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer.

Quality of Patient Care/Non-Discrimination. Each BPA Holder will provide BOP patients under the terms of this BPA the same or equal services to those provided to non-BOP patients.

Professional service providers shall be provided within accepted professional standards.

The BPA holder agrees to make no distinction among patients under this BPA on the basis of race, color, creed, national origin, or physical condition. For this BPA, distinctions on the grounds of race, color, creed, national origin, or physical condition include but are not limited to the following: denying any service or benefit or availability of a facility; providing any service or benefit to a patient which is different; or if provided in a different manner or at a different time from that provided to other patients under this contract; subjecting a patient to segregation or separate treatment in any manner related to his receipt of any service; restricting a patient in any way in the enjoyment of an advantage or privilege enjoyed by others in determining whether he satisfies any admission, enrollment quota, eligibility, membership or other requirement or condition which an individual must meet in order to be provided any service or benefit; the assignment of time or places for the provision of services on the basis of race, color, creed, or national origin of the patients served.

Third Party Liability. Public Law 87-693 (42 U.S.C. 2651) provides that the United States shall be entitled to recover the reasonable value of hospital and med1cal care and treatment furnished or to be furnished to a person who suffers any injury or disease under circumstances indicating the Third Party's Liability involves the potential legal liability of another person for the injurer disease in question. This other person is commonly referred to as the "third party" since his/her negligent act or failure to act caused an injury or disease to the ''first party" requiring medical treatment by or at the expense of the United States, the "second party".

Privacy Act Notification. This BPA requires the BPA holder, on behalf of the BOP, to provide health care and report requested medical record and financial information to the BOP. The BOP will use the information for financial, legal, research, and health care procedures.

Disclosure of this information may be made by the BOP to:

fiscal intermediaries; the Office of Workers' Compensation Programs, Department of Labor; the Department of Justice for their representation of the United States; and for Congressional inquiry; quality assessment; medical audit or utilization review; billing third parties for the payment of care;

analytical and evaluation studies; to federal or state agencies as required by law; and research purposes supported by the BOP.

Disclosure of the appropriate medical record information without prior consent of the subject patient may be made by you to:

another provider of health care treating the same patient; a federal or state agency as required by law such as the reporting of communicable diseases, births, deaths, or the commission of crimes (e.g., gunshot wounds, rape, child abuse or neglect, alcohol or drug abuse, etc.); designated fiscal intermediaries;

and billing third parties for the payment of care not reimbursed by the FCC. The BPA holder must forward all other requests for information to the ordering official of the corresponding BOP facility.

Individuals Authorized to Purchase Under the BPA (Ordering Officials). The use of this BPA(s) is limited to the Federal Bureau of Prisons. Purchases may only be made by a warranted BOP Contracting Officer or BOP Purchase Cardholder with an appropriate delegation of authority.

Ordering Procedures. BPA Calls issued under a resulting BPA(s) will take the form of a BOP purchase request, purchase order, or purchase card acquisition form.

BPA Calls will be issued after providing at least three (3) BPA Holders an opportunity to be considered for each order exceeding the micro-purchase threshold.

In awarding BPA Calls exceeding the micro-purchase threshold, the originating BOP facility will contact, via telephone, fax, or email, at least three (3) BPA Holders to request a Trip Quotation. The three (3) BPA Holders will be chosen at the discretion of the ordering official. The BOP facility will provide each BPA Holder with specific trip information. Upon receipt of a request for Trip Quotation, each BPA Holder shall determine the Great Circle Distance for the requested itinerary and submit a Trip Quotation based upon the air nautical mile pricing established in the BPA as well as any other trip specific fees (e.g., requested staffing, airport fees, ground transportation, etc.). BPA Holders may also submit a fuel adjustment to the awarded air nautical mile price, if necessary.

For emergency trips, BPA Calls will be awarded at the discretion of the ordering official. For non-emergency trips, BPA Holders shall submit a Trip Quotation to the ordering official within four (4) hours of the request. The ordering official will provide remittance information to each BPA Holder. Trip Quotations received after four (4) hours may be considered at the discretion of the ordering official. Using these procedures, a BPA Call will be awarded to the BPA Holder submitting the lowest overall price. The trip quotation form is included for informational purposes as Attachment 5 .

The BOP reserves the right to utilize other procedures and other vendors to obtain air charter and air ambulance services when such action is determined to be in the best interest of the Government. Use of the resulting BPAs will not be mandatory for the BOP. If the ordering official follows the Ordering Procedures set forth in this BPA but determines that the issuance of a BPA Call is not in the best interest of the Government, the ordering official may pursue other acceptable methods of acquiring the needed services without obligation to any BPA Holder.

Contract Clauses. The required fill-in for the clause at FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, is as follows:

Airplane Pilot (31010) $27.51 per hour Emergency Medical Technician (12040) $15.00 per hour Licensed Practical Nurse III (12073) $15.00 per hour Medical Assistant (12100) $13.41 per hour Nursing Assistant (12224) $13.41 per hour Registered Nurse (12312) $22.74 per hour

Attachment 4 - Instructions to Quoters

TAILORING

In accordance with FAR 12.302(a), the provision at 52.212-1 is hereby tailored to modify the following elements of the provision.

At paragraph (c) "Period for Acceptance of Offers," this paragraph is deleted in its entirety as it has been determined to be not applicable to this solicitation.

At paragraph (i) "Availability of requirements documents cited in the solicitation," this paragraph is deleted in its entirety as it has been determined to be not applicable to this solicitation.

INSTRUCTIONS TO QUOTERS

SUBMISSION OF QUOTES

Sealed quotes shall be submitted on or before the quotation deadline specified in Block 8 of the Standard Form (SF) 1449, page 1 of this solicitation. Quotes shall be submitted to the following:

Darren Doggett, Contract Specialist Federal Bureau of Prisons Field Acquisition Office US Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Mailed and hand-carried quotes must be delivered to the Contracting Officer or Contract Specialist at the address shown above no later than the time specified as the deadline for receipt of quotes. The official point of receipt for hand carried quotes will be at the first floor reception area of the address listed above. Quotes received after the deadline will be processed pursuant to FAR 52.212-1(f).

All potential quoters are advised that this solicitation the clause at FAR 52.212-4, Contract Terms and Conditions- Conditions--Commercial Items (FEB 2012) which at paragraph (t) requires all contractors doing business with the federal after September 30, 2003, to be registered in the CCR database.

Quoters should include their Data Universal Numbering System number in their quotes. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee's DUNS number into the CCR database. Failure to complete the registration procedures outlined in the clause noted above may result in elimination from consideration for award. Instructions for registration in the CCR can be found at www.sam.gov . Potential quoters who do not have a DUNS number may register with Dun and Bradstreet at www.dnb.com or by calling (800) 333-0505.

Instructions for Preparation of Technical Submission

The quoter's technical submission will be an important consideration in the award of the resulting BPAs; therefore, it should be specific and complete. The technical submission shall set forth in detail a quoter's conceptual approach to, and interpretation of the following: stated BPA goals; proposed work plan for achieving BPA objective; proposed methodology and techniques of performing the BPA; and the technical resources, experience and background, as well as unique or specialized skills and expertise of the quoter.

The quoter's technical submission should be prepared simply and economically, providing straight-forward, concise delineation of capabilities to perform satisfactorily the contract being sought. The technical submission should be practical, legible, clear, and coherent. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response to this solicitation are not desired.

Elaborate art work and expensive paper, bindings, and presentation aids are neither necessary nor wanted.

The technical evaluation criteria stated within this solicitation will be used by the Government in evaluating quotes; therefore, each technical submission must contain enough specificity to address each evaluation factor and the terms and conditions of the Statement of Work (SOW) . Quotes shall be written so as to address requirements of the SOW. In order that an evaluation may be accomplished strictly on the merit of the material submitted, the technical submission shall not make reference to pricing data. Quotes which merely paraphrase the requirement of the Government's SOW or parts thereof or use such phrases as "will comply" or "standard techniques will be employed" will not acceptable. The quoter must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the requirement.

A copy of the potential BPA Holder's FAA Part 135 certification and/or EMS license/certification must be provided in the offeror's…