Bid_Coversheet-Ammunition.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Administration Division

Office of Financial Management Victorville, CA 92301

RE: RFQP06161300022, 9MM & .223 Ammunition, FCC Victorville Federal Bureau of Prisons, Federal Correctional Complex (FCC), Victorville, CA

Dear Quoter, This cover letter precedes a solicitation package prepared by the Federal Bureau of Prisons, Contracting Office, for the provisions of 9MM & .223 Ammunition, Fiscal year 2013 for the

Federal Correction Complex (FCC), Victorville, California. This package contains all necessary information to submit a quote.

In submitting a quote, quotes should consider all information herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of quotes.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212.4(Oct

2003) for Commercial Items. This clause requires all contractors doing business with the Federal

Government to be registered in the System for Award Management Registration website (SAM) at www.sam.gov. Quoters should include their Data Universal Number System (DUNS) number in their quotes. The Contracting Officer will verify registration in the (SAM) database prior to award by entering the potential quoters are required to complete the annual representation and certifications electronically via the On-line Representation and Certifications Application

(ORCA), which should be completed at http://oraca.bpn.gov. This information is included in this solicitation in the provision FAR 52.212.1 (Jan 2005) Instructions to Offerors-Commercial

Items. Once you have completed the ORCA requirement, you are no longer required to submit

52.212.3 Offeror Representation and Certifications with your quote. Failure to complete the registration procedures outlined in this clause may result in elimination for consideration for award

Sealed quotes shall be received on or before the deadline of July 24, 2013 at 2:00pm Pacific

Standard Time. Quotes shall be submitted to the following address:

Quoters must deliver the EXACT item specified. No substitutions will be allowed. The entire quantity of each line item MUST be the same brand. No "mix and match" will be allowed.

http://www.sam.gov/ http://oraca.bpn.gov/

REGULAR U.S. MAIL

Sean Hemstedt, Contract Specialist

Federal Bureau of Prisons

P.O. Box 5400

Adelanto, CA 92301

HAND CARRIED / UPS / FedEx

Alicia Chandler, Contract Specialist

Contracting Office

Federal Bureau of Prisons

Federal Correctional Complex (FCI 1)

13777 Air Expressway Blvd.

Front Lobby, Call EXT 2453

Victorville, CA 92394

DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN ABOVE LISTED

ADDRESS:

Mailed and hand-carried quotes must be delivered to the Contracting Officer of Contact

Specialist at the address shown above no later than the time specified as the deadline for receipt of quotes. When mailing your quotes verify delivery address with your Post Master for proper delivery. The official Point of receipt for hand-carried quotes will be in the receptionist’s area in the front lobby at the address listed above. Contact the Contract Specialist from the front Lobby at ext. 2453. Prospective quoters are also cautioned against discussing the preparation of their quote or any technical questions with Government technical personnel. The circumstances of such contact when verified may result in non-consideration of the quote. Faxed and emailed quotes will not be accepted.

Please place any questions you may have in writing and fax them to (760)246-2456 to my attention or email me at shemstedt@bop.gov. We will consider all questions received and provided responses, where possible. Awardees will be notified on or before July 26, 2013.

Sincerely

Sean Hemstedt, Contract Specialist

Federal Bureau of Prisons

Contract Office

Enclosure mailto:shemstedt@bop.gov

ALL ITEMS AWARDED MUST BE DELIVERED ON OR BEFORE October 1, 2013 OR BE

SUBJECTED TO CANCELLATION

Be sure all items are delivered on October 1, 2013 or before October 4, 2013 , unless other delivery schedule noted. You may contact Food Service Warehouse at

760-530-5700 ext. 1028 for any delivery questions.

1) All deliveries must be palletized.

Items must meet specifications as indicated. All items will be closely inspected.

Receipt of delivery may be conditional for a period of three business days to allow for adequate examination and testing. Items that fail to meet specifications will be refused. Items which are conditionally received and found to be unacceptable must be picked up at the vendors expense within two weeks of notification of non-compliance. If products are not picked up within two weeks, it will be property disposed of without notification to vendor.

Thank you in advance for adhering to the above guidelines.

FCC VICTORVILLE DELIVERY SCHEDULE