Cover_Letter_Kosher_Items_3rd_qtr_2013.pdf

U.S. Department of Justice

Federal Bureau of Prisons

Office of Procurement & Property

March 6, 2013

Re: RFQP06091300010, 3 rd

Quarter FY13 Kosher Items (General line Grocery) Federal Correctional Institution, Safford, Arizona

Dear Quoter:

Accompanying this cover letter is a Request for Quotation (RFQ) prepared by the Federal Bureau of Prisons, FCI Safford, for the acquisition of 3rd Quarter subsistence products (General Line Grocery) for the Federal Correctional Institution-Safford, located in Safford, Arizona. This package contains all the necessary information for submitting a quote for evaluation.

When submitting your quote, the quoter should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning content, format, and submission of quotes. The quote shall contain all items which have been posted with the solicitation. The SF1449, page 1 shall have the address, duns number, and signature for the company submitting the quote. Delivery shall start at the contractor’s earliest convenience and all deliveries shall be received by the Federal Correctional Institution by April 20, 2013. If a contractor fails to make deliveries by this date the contractor can be considered as not meeting government requirements and not receive consideration for future awards. All contractors shall accept the government wide purchase card for orders under $30,000. Orders not meeting specifications as stated in the RFQ will be returned to the supplier at the supplies expense. Inferior food products mixed or prepared by the vendor in order to maximize the vendors product distribution will be returned at the vendor’s expense. Any products received by the government which do not meet these government specifications will result in the vendor being removed from FCI Safford’s approved vendor list.

All potential offerors are advised that this solicitation includes the clause at 52.204-99 (September 2012). This clause requires all contractors doing business with the Federal Government to be registered in the SAM’S database. Offerors should include their Data Universal Number System (DUNS) number in Block 17a of the SF-1449. The Contracting Officer will verify registration in the database prior to award by entering the potential awardee’s DUNS number into the database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

All quotations must be received on or before the deadline of March 21, 2013 at 2:00p.m. MST (Arizona). Quotations shall be submitted to the following address:

Jerry Bishop, Supervisory Contract Specialist Federal Bureau of Prisons FCI Safford 1529 W. U.S. Hwy 366 Safford, Az. 85546

Quotations and attachments may also be faxed to me at 928-348-1332, or e-mailed at j1bishop@bop.gov.

Mailed, faxed or hand-carried quotes must be delivered to the Contracting Officer or to the contracting office at the address/number shown above no later than the time specified as the deadline for receipt of quotes. The official point for hand-carried quotes will be the front lobby located at the south entrance to the Federal Prison. Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulations 52.212-1(f).

If you can not provide a quotation at this time please fax page one of the solicitation to the fax number above. Include your company name and address with a statement that you are unable to provide a quote at this time.

Should you have any questions, please make these inquires in writing by facsimile at the above listed fax number, or e-mail me at j1bishop@bop.gov, or you may phone me at 928-348-1360.

Sincerely, //s//

Jerry Bishop, Supervisory Contact Specialist Federal Bureau of Prisons FCI Safford