Solicitation_Cover_Letter_1st_Quarter_Meats__FY2015.docx

U. S. Department of Justice

Federal Bureau of Prisons

Metropolitan Federal Detention Center

September 5, 2014

Re: RFQP06061400025 1st Quarter Meats Metropolitan Detention Center, Los Angeles, California

Dear Quoter:

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons, for the acquisition of Meats Products for the Metropolitan Detention Center, Los Angeles, California. This package contains all the necessary information for submitting a quote. Please read all of the information carefully. Failure to comply with instructions may result in the offer being considered non-responsive.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database at http: //www.sam.gov.(formerly CCR) In conjunction with required registration in the SAM database, prospective contractors shall also complete electronic Annual Representations and Certifications at http: //orca.bpn.gov. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Quoters shall include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449, in accordance with FAR 52.212-1(j). The Contracting Officer will verify SAM and ORCA registrations, prior to award, by entering the potential awardees’ DUNS number into the respective database.

The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation that are considered to be most advantageous to the Government based on best value. Best value will be determined by evaluating each quotation for one or more of the following: past performance, price comparison with other offers, and administrative costs. Price will be rated higher than past performance, unless we have had issues with your product/deliveries. No deliveries will be accepted prior to October 1 2014. Undelivered items are subject to cancellation. Failure to deliver within the established time frames will be considered as non-conformance under the terms of the contract. Do not change the item description or the unit of issue.

ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT REJECTING PART OR THE ENTIRE BID SUBMITTED.

Faith-Based and Community-Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.

All responsible sources are encouraged to submit a written offer which will be considered for award.

Offers are due in this office no later than September 15, 2014 2:00pm. Pacific Standard Time (PST).

*** Emailed submissions will be ACCEPTED. *** Quotes must be received in this office no later than the time specified as the deadline for receipt of quotes. Please attach a current ACH Vendor/Miscellaneous Payment Form with all quotes. Any quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f). The anticipated date of award is September 26, 2014. Payment will be made using Electronic Funds Transfer (EFT) or via Government Purchase Card for awards of $30,000.00 or less. All orders over $30,000 will be placed on a Purchase Order.

*** PLEASE SPECIFY ON YOUR QUOTES IF YOU WOULD LIKE TO BE PLACED ON A PURCHASE ORDER OR CREDIT CARD ORDER AND IF ADDITIONAL DISCOUNTS WILL BE GIVEN***

***Email all quotes to rxpickett@bop.gov and cc rx1garcia@bop.gov or mail to:

Postal mailing address:

MDC Los Angeles 535 North Alameda Street Los Angeles, California 90012 Attn: Rolanda Pickett, Contract Specialist

Warehouse hours: Monday - Friday from 6:00 A.M. to 11:00 A.M by appt.

***You must schedule an appointment when delivering if you have questions regarding delivery, contact Joe Cota at (213) 485-0439 Ext. 5147 or 5158.

Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer in writing via fax at (213) 253-9523.

If any additional questions not addressed herein, please call me at (213) 485-0439 Ext. 5148 for Ruth Smith, Food Service Administrator at (213) 482-0439 Ext. 5118, FOR FOOD ITEM CLARIFICATIONS.

Thank you for your interest in doing business with our facility.

Sincerely, //S//

Rolanda Pickett, Contract Specialist Attachment (as noted) image1.png