Solicitation Cover Letter 1st Quarter Kosher FY2013.docx

U. S. Department of Justice

Federal Bureau of Prisons

Metropolitan Federal Detention Center

September 10, 2012

Re: RFQP06061200012 1st Quarter Kosher Menu Solicitation Metropolitan Detention Center, Los Angeles, California

Dear Quoter:

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons, for the acquisition of Subsistence Products for the Metropolitan Detention Center, Los Angeles, California. This package contains all the necessary information for submitting a quote. Please read all of the information carefully. Failure to comply with instructions may result in the offer being considered non-responsive.

All potential quoters are advised that this solicitation includes the clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database at http: //www.ccr.gov. In conjunction with required registration in the CCR database, prospective contractors shall also complete electronic annual representations and certifications at http: //orca.bpn.gov. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Quoters shall include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449, in accordance with FAR 52.212-1(j). The Contracting Officer will verify CCR and ORCA registrations, prior to award, by entering the potential awardees’s DUNS number into the respective database.

Quoters are advised the Government shall award these items by line item to the lowest responsive/responsible small business. Line item quantities are for delivery as required by MDC Los Angeles, CA. Please quote only on those items specified. Do not change the item description or the unit of issue.

ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT REJECTING PART OR THE ENTIRE BID SUBMITTED.

Faith-Based and Community-Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.

All responsible sources are encouraged to submit a written offer which will be considered for award.

Offers are due in this office no later than September 20, 2012 2:00 P.M. Pacific Standard Time (PST). Please note NO FAXED OFFERS. The postal mailing address is listed below. Hand delivery or an express mail delivery address is listed below. Emailed submissions are not accepted.

Quotes must be received in this office no later than the time specified as the deadline for receipt of quotes. Any quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f). The anticipated date of award is September 25, 2012. Payment will be made using Electronic Funds Transfer (EFT) or via Government Purchase Card for awards of $30,000.00 or less.

Faxed or emailed quotations are not authorized.

Postal mailing address:

Federal Bureau of Prisons MDC Los Angeles 535 North Alameda Street Los Angeles, California 90012 Attn: Rolanda Pickett, Contract Specialist

Warehouse hours: Monday - Friday from 6:00 A.M. to 11:00 A.M by appt. You must schedule an appointment when delivering if you have questions regarding delivery, contact Arthur Avila at (213) 485-0439 Ext. 5157 or 5158.

Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer in writing via fax at (213) 253-9523.

If any additional questions not addressed herein, please call me at (213) 485-0439 Ext. 5148 for Ruth Smith, Food Service Administrator at (213) 482-0439 Ext. 5118, FOR FOOD ITEM CLARIFICATIONS.

Thank you for your interest in doing business with our facility.

Sincerely, //S//

Rolanda Pickett Contract Specialist

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