SOW_MRI-CT-Seagoville.docx

A1. Statement of Work Mobile MRI/CT Services The Federal Correctional Institution Seagoville (FCI), located in Seagoville, Texas, intends to make a single award to a responsible entity for the provision of Comprehensive Mobile MRI/CT Services as set forth in this statement of work.

Place of Performance Federal Correctional Institution Seagoville 2113 N Highway 175 Seagoville, TX 75159 Schedule The contractor will be required to perform services on an as need basis. Each session is defined as one day in length. Sessions will be performed between the hours of 6:00 a.m. and 3:30p.m., Monday through Friday, excluding Federal holidays. Specific days/hours will be subject to mutual agreement between the Contracting Officer’s Representative and the contractor. The contractor will be notified in advance of the requested dates of service, types of service, and the number of inmates to be examined. The number of inmates will be determined by the Health Services staff and will vary from session to session. Based upon previously required services, approximately 10-15 inmates per session will be examined. These services/sessions may be adjusted to meet the needs of the Health Services Department as determined by the Health Services Administrator (HSA).

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out of FCI Seagoville should be considered when submitting your quote. In the event it becomes necessary for the Government to cancel a scheduled trip visit, the FCI will provide the contractor with a 48 hour written or verbal notice prior to cancelling a trip visit. When advance notice is given, the government will not be subject to payment for cancelled services.

Supplies All expendable supplies and/or contrast media will be supplied by the contractor unless otherwise agreed upon in advance with the FCI. A suitable pad and electrical power supply for the mobile unit will be supplied by the FCI. All supplies intended for use inside the secure perimeter by the contractor will be listed on an inventory sheet and approved by the FCI in advance. If the contractor requires special equipment, the request must be submitted in writing to the HSA.

Note: All medical records remain the property of the FCI (in accordance with the Privacy Act of 1974)

Scope of Service The contractor shall be responsible for:

6. Perform CT of various internal body organs as requested by the health care provider at the institution.

Method of Performance Verbal and/or written referrals will be received from Bureau of Prisons Health Services staff. The Services are professional in nature and will be commensurate with the Joint Commission standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be monitored by the Contracting Officer’s Representative (COR). The Contractors performance will be evaluated in accordance with FAR Part 42. Contract monitoring reports will be prepared by the COR and maintained in the contract file. The Government reserves the right to suspend, limit or revoke the Contractor's privileges at the facility due to violations of security procedures. Over-reads are part of the evaluation process as is related to quality and patient safety. The contractor agrees to provide 20 over-reads on a quarterly basis. The over-reads must be performed by an independent Joint Commission Accredited organization.

Institution Security The contractor agrees to adhere to all regulations prescribed by the institution policy for safety, custody, and conduct of inmates. The contractor shall attend an orientation program prior to assuming institution involvement. Failure to comply with security rules, regulations, or procedures of the FCI may result in cancellation of this contract. All contract personnel providing services will complete a background investigation in accordance with BOP Program Statement 3000.03 Human Resources Management Manual. Additionally, requirements will be met as outlined in the solicitation/contract entitled "Contract Security/Investigation Requirements.'' Special Qualifications Requirements The contract staff must be registered and/or licensed with appropriate Boards of Medicine (i.e., MRI and CT technicians, etc.) as required by the State of Texas to provide requested services in the Statement of Work. If required, they must be accredited by Joint Commission. All MD's must be board certified in their respective specialty. Credentials must be provided for any physicians interpreting radiology studies. All reports need to be typed with appropriate letterhead of the radiologist and specialists reading the studies. There should be typed signature blocks. All specialists reading studies (including radiologist and/or cardiologist) must be board certified. Phone notifications are required from the radiologist and/or cardiologist for any serious abnormal reading. In addition, the personnel operating the equipment on the MRI and CT units must be licensed. All providers reading the MRIs must be credentialed and privileged by FCI Seagoville prior to reading any MRIs or CT’s for the institution. Providers who read the MRIs agree to provide all necessary documents upon request by FCI Seagoville staff to ensure their timely credentialing and privileging. Should the providers who read the MRIs and CT’s change at any point, the contractor agrees to promptly notify FCI Seagoville and provide all documents necessary to credential and privilege the providers before they read MRIs and CT’s for FCI Seagoville.

The contractor must provide a copy of their insurance certifications, in accordance with FAR 52.23/7-7. All contractors must submit with their quotes; a resume, photocopies of documents evidencing education and training.

Point of Contact If the contract is awarded to a company rather than an individual, then the contractor shall provide a Point of Contact (POC) who shall be responsible for delivery of services under this contract. The contractor shall designate this individual in writing to the contracting officer prior to the start date of the contract.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contractor shall not be responsible for the management of inmates, other than to ensure inmates involved within the contract's scope of work abide by all rules to ensure their safety and wellbeing. The contractor is to be aware of security and maintain a professional relationship with inmates at all times. Any violation of institution rules and regulations are to be brought immediately to the attention of any Government employee at the FCI.

Invoice/Payment Terms The contractor shall provide a monthly billing statement to the FCI's Accounting Department which accurately reflects days worked, number of sessions and the total amount due for services. The Contractor must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g). The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903 and prompt payment regulations at 5 CFR Part 1315). The Contractor can, however, offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation.

Contract Security The following security measures will be applied to all contract employees who will be working under the terms of the contract:

National Crime Information Center (NCIC) Check; Name Check; Fingerprint Check (FD-258);

Completed OF306, Declaration for Federal Employment, and Appropriate Resume or Optional Application Completion of the Contract Pre-employment Form; Release of Information Urinalysis test for detection of drugs and marijuana usage This service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result; The service does not constitute an employer/employee relationship and the Contractor will not be subject to Government supervision, except for security related matters. However, Contractor performance will be closely monitored.

Medical Liability This contract is a nonpersonal health care services contract as defined in the Federal Acquisition Regulations (FAR) 37.101, under which the Contractor is an independent Contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered. The Contractor must indemnify the Government for any liability producing act or omission by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, in a coverage amount which is not less than the amount normally prevailing within the local community for the medical specialty concerned. Contractor is required to ensure that its subcontracts for provisions of health care services, contain the requirements of the clause at FAR 52.237-7, including the maintenance of medical liability insurance.

System of Records In accordance with FAR 52.224-1 and 52.224-2, the Contractor will occasionally use, disseminate, and/or handle inmate's records that will contain confidential medical and/or criminal history. All medical records will be handled in accordance with the Bureau of Prisons' Health Services Manual (6000.3) medical records policies, as amended. All criminal records will be viewed only by the guard on duty or his/her immediate supervisor and only for duty-related purposes. Information concerning the medical or criminal history of an inmate may only be released by the Executive Assistant of the FCI in accordance with the Privacy Act of 1974.

A2. CONTRACT PRICING

The contract rates for these services shall be on a per session basis. The contract rates shall include all charges for providing MRI or CT services.

Services are required to be provided in accordance with the Statement of Work, Section A1 of this solicitation. Offerors are required to submit a completed copy of the following quote forms, located below, inclusive of the base year and all option periods. Pursuant to FAR 17 203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17203(d), Offerors may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

These estimates are not a representation, to an offeror or contractor, that the estimated quantity will be required, ordered, or that conditions affecting requirements will be stable or normal (FAR 16.503(a)(l)).

The Government will make award to the responsible offeror whose quote conforms to this solicitation and is most advantageous to the Government, considering pricing factors and past performance.