Catholic_Priest_Requirements.pdf

RFQ Attachment 1

DESCRIPTION OF REQUIREMENT

GENERAL REQUIREMENTS

The Federal Transfer Center, Oklahoma City, OK intends to make a single award to a qualified entity for the provision of professional non-personal services in the form of a person recognized by the Catholic Church as a priest, deacon, sister, or other extraordinary minister of the Eucharist, for the inmate population located at the Federal Transfer Center (FTC), Oklahoma

City, Oklahoma. FTC Oklahoma City houses both male and female incarcerated inmates. Contract will be a base year with the option to extend four years.

SPECIFIC REQUIREMENTS

Description of Services to be Performed:

Services of a person recognized by the Catholic Church as a priest, deacon, sister, or other extraordinary minister of the

Eucharist, to perform Catholic services for the Religious

Services Department at the Federal Transfer Center. This will include conducting Catholic Mass on a weekly basis, hearing confessions by Catholic inmates, and conducting Catholic Mass on

Special Holy Days of Obligation according to the Catholic

Religious Calendar.

General Topics for Roman Catholic Contractors:

1. Articles of Faith (Nicene and Apostles Creed)

2. Catholic Morality

3. Sacraments

4. Days of Obligation and Sunday Worship

5. Understanding Sacred Scripture

6. Annual Lectionary Readings

7. Christian Living

8. The Place of Devotion in the Life of Catholics

9. Seasons of the Church Year

10. Veneration of Saints

11. Adoration Reserved for God Alone

12. Celebration of the Eucharist (ritual practices)

13. Ecumenism

14. Understanding Sin

15. Reconciliation

16. The Role of the Family in Catholic Life

17. Spirituality

18. The Disciplines of the Church (Fasting, etc.)

19. Sacramental

20. Catholic Social Teachings

PLACE OF PERFORMANCE

Services will be performed in the Religious Services Department and housing units of the Federal Transfer Center, 7410 S.

MacArthur Blvd, Oklahoma City, OK 73169.

POINT OF CONTACT

If a contract is issued to a company, rather than to an individual, the contractor shall provide a Point of Contact (POC) who shall be responsible for delivery of services under this contract. The POC shall have the full authority to act on behalf of the contractor in all matters relating to the daily operation of the contracted services.

Schedule of Services:

The contractor is expected to participate in institution scheduled Catholic Mass, on a mutually agreeable basis, each week. Each visit will be approximately 2 to 3 sessions, not to exceed 3 sessions. A session equals one (1) hour in duration.

Restrictions on Contract Workers:

Contract service providers shall not supervise inmates, supervise

Bureau of Prisons staff, participate in inmate accountability, requisition, signing for, or pick up supplies, formulate policy or procedures, or attend meetings (with the exception of meetings related to contract services), staff recalls or staff functions.

Equipment and Supplies:

Due to security concerns, all equipment and supplies are provided by the Federal Correctional Institution, Religious Services

Department. Equipment available on-site includes Ceremonial

Wine, Hosts, and Missals. The Government will not be responsible for any personal equipment brought into the facility.

Method of Performance:

The contractor shall perform services as outlined in accordance with this Statement of Work. This service is a contractual arrangement and not a personnel appointment. Award of this contract in no way constitutes an employer/employee relationship.

These services although not directly supervised, except for security related matters, will be reviewed by the designated

Contracting Officer Representative or Contracting Officer.

The Religious Services provided, being professional in nature, will be provided in the method as considered consistent with community standards. These services although not directly supervised, will be reviewed by the Supervisory Chaplain and verified by the designated contract monitor.

Qualifications:

Person(s) providing Catholic Spiritual Guide services must be a member in good standing with a recognized Catholic Christian community and have extensive experience serving as a Priest or

Spiritual Leader for a Catholic Christian congregation. The service provider must possess an ordination certificate or like document showing the contractor is a recognized clergy or spiritual leader in good standing with the faith community. The service provider must have a minimum of three years of documented, continuous full-time experience as a minister with the faith community. The service provider must possess at a minimum, a Bachelor of Arts degree from an accredited college or

University with a major in religious studies, religious education, or a related curriculum.

Additional Requirements:

All quoters must provide the following with their quote.

1. Completed attached form “Credentials of Religious

Services Contractor”. (Attachment 2)

2. List two personal references.

3. One letter of endorsement from your local religious organization.

All information provided will be reviewed by BOP staff. Quoters may be required to submit additional documents for review and/or be interviewed by BOP staff.

Quoters failing to submit any of the required documents or participate in an interview (if required) will be removed from further consideration for award. Quoters providing unfavorable responses to the credentials form, or in the interview, may be ineligible for award.

Period of Contract:

The period of contract will be from October 1, 2013 to September

30, 2014 with the option to extend four years.

Method of Performance:

The services, being non-personal and professional in nature, will be provided in the method as considered appropriate in the local community. The performance of these services will be verified by the Chaplain or Contracting Officer’s Representative (COR).

Inmate Management:

The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the Contractor’s scope of work shall abide by all rules in effect to ensure the safety and well-being of all participants. The contractor shall inform the Chaplain or COR of any inmate found in violation of those rules.

Institution Security:

The Contractor agrees to adhere to all regulations prescribed by the institution for safety, custody and conduct of inmates. The

Contractor shall attend an initial four hour security and BOP procedures orientation training session prior to assuming institution involvement. A “refresher” orientation may be required annually. Participation in training will be reimbursed at the current year’s session rate. The contractor agrees to adhere to all security regulations pertaining to contractors at the FTC. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer

CEO). Any individual performing under this contract may be removed if it becomes apparent that his or her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contracts.

PAYMENT TERMS:

Contractor must provide a means of electronic payment to include bank routing and account number.

In order to ensure proper preparation of their bi-weekly payment voucher, all hours worked must be documented by the contractor, showing the hours worked during each visit. Documentation will be provided on a “Log of Consultants Visit” form with each entry being signed by the Contractor.

The contractor shall provide a monthly billing statement to the

Federal Transfer Center, Oklahoma’s Accounting Department which accurately reflects days worked, number of sessions and the total amount due for the previous month’s services.

Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments. Half sessions will not be authorized for payment.