Statement_of_Work-Revised.docx

MOBILE MAGNETIC RESONANCE IMAGING (MRI),

COMPUTED TOMOGRAPHY (CT) AND ULTRASOUND SERVICES

STATEMENT OF WORK

The Federal Correctional (FCI) La Tuna, Texas, intends to make a single award to a responsible entity for the provision of Comprehensive MRI/CT/Ultrasound Services to be performed on site as set forth in this Statement of Work.

Place of Performance Services will be performed within the mobile unit, provided by the contractor, at the address listed below:

Federal Correctional Institution La Tuna 8500 Doniphan Anthony, Texas 79821

Schedule The contractor will normally conduct services at a minimum of two (2) times per quarter. The services/sessions length will be a maximum of eight (8) hours per visit. The sessions will normally be scheduled between the hours of 7:30 a.m. and 3:30 p.m., Saturdays, excluding Federal holidays. However specific days/hours will be subject to mutual agreement between the Health Services Administrator (HSA) and the contractor. The Contractor will be notified in advance of the requested dates of service, types of service, and the number of inmates to be examined. The number of inmates will be determined by the Health Services staff and will vary from session to session. The number MRI and CT scans are estimated to be as follows: 12 in a day, every other month (6/year) for a total of 72 procedures per year. The number of Ultrasounds is as follows: 2 four hour sessions/month (8 per session) for a total of 24 sessions per year, or 192/year. In addition, it is estimated that the institution will need 48/year of MRI and CT contrast injections, as needed, for each procedure.

Due to nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out FCI should be considered when submitting your quote.

Supplies All expendable supplies and/or contrast media will be supplied by the contractor unless otherwise agreed upon in advance with the FCI. A suitable pad, electrical power supply and for the mobile unit will be supplied by the FCI. All supplies intended for use inside the secure perimeter by the contractor will be listed on an inventory sheet and approved by the FCI in advance. If the contractor requires special equipment, the request must be submitting in writing to the HSA. Note: All medical records remain the property of the FCI (in accordance with the Privacy Act of 1974).

Scope of Service The contractor shall be responsible for:

Providing verification of credentials (education, current licensor/status of competency, continuing medical education, peer references, and acceptable findings in National Practititioners Data Bank Inquiry) and proof of malpractice insurance. The contractor is responsible for ensuring all their employees have been offered the Hepatitis B vaccine.

In addition, the contractor shall be responsible for the following:

1. Evaluation of patients as referred by Health Services staff.

2. Performing MRI/CT/Ultrasound of the brain.

3. Performing MRI/CT/Ultrasound of various internal body organs as requested by the health care providers at the FCI.

4. Performing MRI/CT/Ultrasound of different jobs, such as elbow, knee, hip, ankle, etc.

5. Performing MRI/CT/Ultrasound of cervical, thoracic, and lumbar spine in multiple views as requested by the health care providers at the FCI.

6. Providing professional interpretations and written reports.

7. Reports must be in typewritten or computerized format. Reports must be received within 72 hours of service.

8. Multiple views of one organ or joint is considered one exam.

9. The contractor will be responsible for the cost of professional interpretations of MRI/CT/Ultrasounds. Normally, there will be up to twelve exams per session for MRI/CT only and 8 for ultrasounds.

10. MRI/CT examinations apply to both with contrast and without contrast (dye media).

11. The contractor will be responsible for equipment transportation, delivery and set up, tractors and driver, complete maintenance/service coverage of all equipment, applications training and staffing insurance, site planning and consultation, marketing support, etc. The only expense borne by the FCI is the experience of the electrical/telephone modifications and any supply agreed upon in advance.

Method of Performance Verbal and /or written referrals will be received from Bureau of Prisons Health Services staff. The services are professional in nature and will be commensurate with the Joint Commission standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be monitored by the Health Services Administrator.

Institution Security The contractor agrees to adhere to all regulations prescribed by the institution policy for safety, custody, and conduct of inmates. The contractor shall attend an orientation program prior to assuming institution involvement. Failure to comply with secure rules, regulations, or procedures of the FCI may result in cancellation of this contract. All contract personnel providing services will complete a background investigation in accordance with BOP Program Statement 3000.03 Human Resources Management Manual. Additionally, requirements will be met as outlined in the solicitation/contract entitled “Contract Security/Investigation Requirements.”

Special Qualifications Requirements The contract staff must be registered and/or licensed with appropriate Boards of Medicine (i.e, ultrasound and MRI technicians, etc.) as required by the Federal Bureau of Prisons to provide requested services in this Statement of Work. Contract staff must be accredited by the Joint Commission. All MD’s must be board certified in their respective specialty. Credentials must be provided for any physicians interpreting radiology studies. All reports need to be typed with appropriate letterhead of the radiologist and specialists reading the studies. There should be typed signature blocks. All specialists reading studies (including radiologist and/or cardiologist) must be board certified. Phone notifications are required from the radiologist and/or cardiologist for any serious abnormal reading. In addition, the personnel operating the equipment on the MRI units must be licensed.

The contractor must provide a copy of their insurance certifications, in accordance with FAR 52.237-7. All contractors must submit with their quote: a resume, photocopies of documents evidencing education and training.

Point of Contact If the contract is awarded to a company rather than an individual, then the contractor shall provide a Point of Contact (POC) who shall be responsible for delivery of services under this contract. The contractor shall designate this individual in writing to the contracting officer prior to the start date of the contract.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employees shall not be responsible for the management of inmates, other than to ensure inmates involved with the contract’s scope of work abide by all rules to ensures their safety and well-being. The contractor is to be aware of security and maintain a professional relationship with inmates at all times. Any violation of institution rules and regulations are to be brought immediately to the attention of any Government employee at the FCI.

Invoice/Payment Terms Payment shall be based on a per session rate and shall be consistent with amount of time spent conducting MRI/CT/Ultrasound services. No claims for payment may be made contractor for administrative or program development time. It is the contractor’s responsibility to maintain professional documentation that is in accordance with Department of Justice, Bureau of Prisons, Health Services requirements.