Meat_Solicitation-Cvr_ltr.pdf

Dear Offeror:

U.S. DEPARTMENT OF JUSTICE

Federal Bureau of Prisons Federal Correctional Institution La Tuna, Texas 88021

February 12, 2015

The Federal Bureau of Prisons, Federal Correctional Institution, La Tuna, Anthony, Texas, is soliciting quotations under RFQP051 01500017 to provide Meat Items to the Federal Correctional Institution, La Tuna, Anthony, Texas. This cover letter provides general information regarding the submission of your quotation. This solicitation is unrestricted and the NAICS code for this requirement is 311999.

All potential offerors are advised that this solicitation includes the clause FAR 52.204-99, System for Award Management Registration (SAM). All contractors doing business with the Federal Government must be registered in SAM. Registration in SAM will be verified prior to award. Additionally, include your DUNS number with your quotation. You must complete your annual representations and certifications electronically via SAM at http://sam.gov.

Please complete Standard Form 1449- Blocks 17a, 19, 20, 23, 24, 30a, 30b, 30c, and Section 2 - Commodity or Services Schedule. If you fail to meet the delivery schedule or attempt to provide an item that does not meet specifications, it will be noted as a performance issue and your bid for future orders may not be considered. If any product is recalled, product must be replaced within 7-10 days. The Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or Government Purchase Card. Awards exceeding $3000 will be accomplished through issuance of a Purchase Order. All awards under $3000 will be accomplished via the Government Purchase Card. Offers shall be received on or before the deadline of February 26, 2015, 2:00 p.m. Mountain Standard Time, via USPS mail or Courier. FAX OR E-MAIL QUOTES WILL NOT BE ACCEPTED. ALL packages must be clearly marked on the outside: RFQP05101500017.

U.S. Postal Service mailed quotes shall be submitted to the following address:

Olga Berge, Contract Specialist Federal Correctional Institution La Tuna P.O. Box 1000 Anthony, NM 88021

Or FED-EX, UPS, DHL, Courier to:

Olga Berge, Contract Specialist Federal Correctional Institution La Tuna 8500 Doniphan Road Anthony, TX 79821

RFQP05101500017 Page 1 of 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE r ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

RFQP051015000 17 02/ 12/20 15

7. FOR SOLICITATION INFORMATION a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE I LOCAL

CALL: TIME

02/26/2015 02:00:00

9. ISSUED BY CODE I BLAT 10. THE ACQUISITION IS D UNRESTRICTED OR ~ SET ASIDE: 1oO.OO %FOR

Federal Bureau of Prisons 0 SMALL BUSINESS D WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN...QWNEO

FCI La Tuna D HUBZONE SMALL

SMALL BUSINESS PROGRAM

NAICS: 3 11 999

PO BOX 1000 BUSINESS D EOWOSB

ANTHONY, NM 8802 1 D SERVICE...QISABLED SIZE STANDARD: $0

VETERAN.OWNEO D 8(A) SMAll BUSINESS

11 . DELIVERY FOR FOB DESTINATION 12. DISCOUNT TERMS 13b. RATING

UNLESS BLOCK IS MARKED

D

13a. THIS CONTRACT IS A

NET30 RATED ORDER UNDER DPAS

O SEE (15 CFR 700) 4. METHOD OF SOLICITATION

SCHEDULE

0 RFQ D IFB D RFP

15. DELIVER TO CODE I BLAT 16. ADM INISTERED BY CODE I BLAT

Federal Bureau of Prisons Federal Bureau of Prisons FCI La Tuna FCI La Tuna

PO BOX 1000 PO BOX 1000

ANTHONY, NM 88021 ANTHONY, NM 8802 1

17a. CONTRACTOR/ CODE I I FACILITY I 18a. PAYMENT WILL BE MADE BY CODE I BLAT

OFFEROR CODE

Federal Bureau of Prisons Pat Skokowski

FCI La Tuna (0) 9 15-791 -9000

PO BOX 1000

ANTHONY, NM 8802 1

TELEPHONE NO.

D17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICED ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

HECKED SEE ADDENDUM

I 19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

000 1 Beef, Ground, 80% Lean, IMPS 136, delivered Frozen. I 0,000.000000 LB $ $

Ground Beef shall consist of chopped fresh and/or frozen beef without seasoning. In addition product must be produced from current raw material , no bench trimmings, steak trim, or

See Continuation Sheet(s) { Uu Rewrse and/or Attach AdditiolllJI Slreeu w Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

~ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212·3 AND 52.212·5 ARE ATTACHED. ADDENDA 8 ARE ~ ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. 52.212·51S ATTACHED. ADDENDA ARE ARE NOT ATTACHED

D 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

D 29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5)

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, TERMS AND CONDITIONS SPECIFIED. IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNA TURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31 b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

Olga Berge 02/ 12/20 15

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA· FAR (48 CFR) 53.212

I

RFQP05101500017 Page 2 of 12

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

D RECEIVED D INSPECTED D ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:-------------

32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED 36. PAYMENT 37. CHECK NUMBER

CORRECT FOR

O coMPLETE 0 PARTIAL D FINAL

I PARTIAL I I FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/00) 142d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

£illi2n.

RFQP05101500017 Page 3 of 12

Table of Contents

Description

Solicitation/Contract Form Commodity or Services Schedule Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.232-34 Payment by Electronic Funds Transfer- Other than System for Award Management (Jul 2013) 52.204-99 System for Award Management Registration (September 20 12) (DEVIATION)

List of Attachments Solicitation Provisions

Section 2 - Commodity or Services Schedule

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

SUPPLIES/SERVICES QUANTITY UNIT

re-ground product to be used as raw material. Finished product shall not contain more than 20 percent fat, and shall not contain added water, phosphates, binders, or extenders. No ~artially defatted tissue or advanced meat recove~ product. RODUCT

MUST BE 6 MONTHS OR YOUNGER U ON DELIVERY WITH

THE DATE CLEARLY ON THE LABEL, (NO STAMPED OR

WRITTEN DATES ALLOWED). When beef cheek meat (trimmed beef cheeks) is used in the pre~aration , the amount of such meat shall be limited to 25 percent; ( 0 ORGAN OR TONGUE MEAT) Delivered cases must be labeled All Beef, Pure Beef, or 100% Beef and with fat percentage. Manufacturer letters will NOT be acc~ted in lieu of labeling. Upon delivery, groduct must have a rosy re appearance. Product that is grey, rown or tan in color will be rejected. Clear 1 mil or thicker sealed bags. No open bags, opaque or colored bags. Note weight of packaging and case size on b1d.

Base Period

Beef, Ground, Patties, IMPS 1136, 80% Lean, Frozen, Round in 10,000.000000 LB Shape, with Paper Separation or Individually Quick Frozen.

Ground Beef Patties shall consist of ch~ped fresh and/or frozen beef without seasoning. In addition pro uct must be rrroduced from current raw material, no bench trimmings, steak rim, or re-ground product to be used as raw material. Finished product shall not contain more than 20 percent fat, and shall not contain added water, phosphates, binders, or extenders. No ~artiaiiQ defatted tissue or advanced meat recovery Jlroduct.

ROD CT MUST BE 6 MONTHS OR YOUNGER PON

DELIVERY WITH THE DATE CLEARLY ON THE LABEL, ~NO

STAMPED OR WRITTEN DATES ALLOWED). When bee cheek meat ~rimmed beef cheeks) is used in the preparation, the amount of sue meat shall be limited to 25 percent; (NO ORGAN OR TONGUE MEAT) Delivered cases must be labeled All Beef, Pure Beef, or 100% Beef and with fat percenta~e . Manufacturer letters will NOT be accepted in lieu of labeling. pan delivery, groduct must have a rosy red appearance . Product that is grey, rown or tan in color will be rejected . Product to be packed 1n 10 to 60 lb cases. Clear 1 mil or thicker bags. No open bags, opa~ue or colored bags. Size of patty to be determmed locally an size noted on bid .

Base Period

Beef Roast, Raw Beef Top or Bottom Round (Gooseneck), IMPS 1,000.000000 LB 168, 169, 169A, 170, 170A, 171B. Frozen, weight ranpe 12 to 28

lb. Quote MUST indicate actual IMPS & average roas weight of quoted item.

Base Period

Beef for Stewin~, Raw, IMPS 135A, diced pieces must be sized- 1 ,000.000000 LB not less than a /4" cube or not more than a 1-1/2 "cube and no individual surface must be more than 2.5 inches in length, the fat thickness of the surface and or seam fat must not exceed 1/4 inch at any point. Product to be packed in 10 to 40 lb cases. Delivered Frozen. VEAL is not a substitute for this specification .

Base Period

Chicken , Boneless, Skinless , Raw, Thigh, Meat, Frozen , A orB 10,000.000000 LB ~uality per the USDA, United States Classes, Standards and rades for Poultry Agricultural Marketing Service (AMS) 70.200 et seq. Boneless thighs must be free of cartilage, fat, tendons, blood clots, bruises, cuts, tears, and holes in the muscle tissue Boneless, skinless Jarts may be diced. The dicing process must result in size-reduce portions of meat that are intact, not mutilated, and with surfaces relatively smooth in apf.earance.

Individual size-reduced portions of meat must be re atively uniform in size and shape, and consistent with the size reduction process.

Unbreaded. Packed in poly bag boxes. All packagin~ and packing materials must be clean and in new condition. Pro ucts woduced or labeled with any phrase "under religious exemption" wi I be refused.

Base Period

RFQP051 01500017 Page 4 of 12

UNIT PRICE AMOUNT

RFQP051 01500017 Page 5 of 12

0006 Chicken , Leg Quarter, Raw, Whole, Ready to Cook, Frozen, IMPS 5,000.000000 cs $ $ P1031 Broiler Le~ , United States Classes, Standards and Grades for Poultry Awicu tural Marketing Service (AMS) 70.200 et seq , Unbreaded. 'Whole Leg quarter" consists of a poultry lhi~ and drumstick (attached), with a portion of the back attached. elivered amounts of Leg Quarter portions can be random sizing, with the portion size not to be smaller than 10 ounce and not to exceed 20 ounces. Packed in poly bag boxes . All packa~ing and packing materials must be clean and in new condilion. Products produced or labeled with any phrase "under religious exemption will be refused.

Base Period

0007 Chicken , Pal~ , Any Cooked Weight, Whole Muscle or Chunked 5,000.000000 LB $ $ and Formed 1/2 inch cube or weater), 100% white meat, Breaded, Uniform in Shape. ~CID A-A-2 276A, Type V, Style A orB, Meat Type (b), Form 1, S ape (b).

Individual!~ Quick Frozen. No mechanically separated (comminu ed), previousl6 cooked chicken meat, or MSG may be used in product. Vegeta le oi l shall be used as the frying medium.

Combined batter and breading shall not exceed 30% by weight and will be evenly coated . Finished meat product may not conta1n more than 3.5% non-meat binders and extenders (such as nonfat dry milk, cereal, or dried whole milk) or 2% isolated soy protein may be used, but must be shown in the ingredients statement on the product label by its common name. All in~redients in the product must be listed 1n the ingredients statemen in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safe% Inspection Service (FSIScS Food Standards and Labeling Policy. anufacturer letters will N T be accepted in lieu of labeling. Size of patty to be determined locally and s1ze noted on bid .

Base Period

0008 Chicken, Ground, Raw, (Not Mechanically Separated), Bulk, 1,000.000000 LB $ $ Frozen, Fat content may not exceed 15%. Delivered cases must be labeled with fat content. Manufacturer letters will NOT be accepted in lieu of labeling. Product must be in sealed ba~s . No open bags or packaging. Products produced or labeled wi h any phrase "under religious exemption" will be refused.

Base Period

0009 Turkey Ham, Frozen, Fully Cooked Chunked and Formed, (No 1,500.000000 LB $ $ ~ound , MST or Comminuted mea2 No More than 20% Water dded, (No Turkey Ham Picnics), II ingredients in the product must be listed in the ingredients statement on the label in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety Inspection Service (FSI~ Food Standards and Labeling Policy. Manufacturer letters will N T be accepted in lieu of labeling.

Base Period

0010 Pork Roast, Pork Shoulder, Boston Butt, Boneless, Raw, IMPS 6,000.000000 LB $ $ 406A, Frozen, No Paper Wrapping, Weight Range A orB, 4 to 8 lb, Quote MUST indicate average roast weight of quoted item. No picnics allowed.

Base Period

0011 Fish , Alaska Pollock, Cod, or Other, Fillet Block, Sin~e Frozen, 5,000.000000 LB $ $ Portion , Any Sha~e, Any Oven Ready Weight, Fried ish T¥fe, Composition (a) Meets the requirements of U.S. Grade A [ ortions

- 65 percent by weight of fish flesh ; all other fishery product types - 60 percent b6 weight of fish flesh]) , Crumb Coated Breading, Unflavored. (CI A-A-20325, Fish S~ecies I, II, or Ill , Style A, Ty(te 2, Oven Read(. Weight (a- d), S ape (1-3), Fried Fish Type bG Composition a), Coating (1). All ingredients in the product must e listed in the ingredients statement on the label in order of ~redominance, from highest to lowest amounts in accordance wit the USDA Food Safe~ Inspection Service (FSIS) Food Standards and Labeling olicS.

Manufacturer letters will NOT be accepted in lieu of labeling. ize of patty to be determined locally and s1ze noted on bid .

Base Period

0012 Frankfurters (Hot Dogs~, Fully Cooked , Frozen, Turkey.yr Chicken 3,000.000000 LB $ $ (or combination thereo , 6 inch, 10:1 Ratio, Skinless, ithout non-meat binders and extenders or With non-meat binders and extenders (such as nonfat dry milk, wheat, rice, soy flour, or soy protein concentrate. (IMPS 800, Major Ingredient P or P1 OR CID A-A-20341 , Meat S~ec1es IV or V, Size A, Ratio 1, Non-meat binders and extenders (a or (b). The finished product shall not contain more than 30 percent fat or no more than 10 ~ercent added water, or a combination of 40 percent fat and ad ed water. Non-meat binders and extenders may be used up to

RFQP05101500017 Page 6 of 12

3.5 p,ercent or isolated so~ ~rotein mar be used uf. to 2 percent in the rankfurters per 9 CF ection 16 ; 424.21 ~c . All ingredients in the product must be listed in the in~redients s atement on the label in order of predominance, from ighest to lowest amounts in accordance with the USDA Food Safety Inspection Service (FSIS) Standards and Labelin~ Policy. Manufacturer letters will NOT be accepted in lieu of labe ing.

Base Period

0013 Kielbasa or Polish Sausage, Beef, Turkey, Chicken or combination 2,500.000000 LB $ $ of any or all. Minimum 4 oz Link, 4 oz Rope Cuts, or Bulk Ro8e Link, FuiiX Cooked, Frozen. \IMPS 813, Major Ingredient D, 1, P, P1 ). Arti 1cial or non-pork col agen casin~ . All ingredients in the groduct must be listed in the ingre ients statement on the abel in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety Inspection Service gslS) Standards and Labelin~ Policy.

Manufacturer letters will N T be accepted in lieu of labe ing.

Base Period

0014 Salami, Beef, Turkey, Chicken, or combination thereof. IMPS 804. 1 ,500.000000 LB $ $ Artificial Casing, Frozen , 4" to 5" in Diameter. Finished products may not contain more than 30% fat or no more than 10% water, or a combination of 40% fat and added water.

The finished product may not contain more than 3.5% non-meat binders and extenders ~such as nonfat dry milk, cereal , or dried whole milk) or 2% isola ed soy protein may be used, but must be shown in the ingredients statement on the label by its common name. All in~redients in the product must be listed in the ingredients s atement on the label in order of predominance, from highest to lowest amounts in accordance with the USDA FSIS Food Standards and Labelin~ Policy. Manufacturer letters will NOT be accepted in lieu of Ia being.

Base Period

0015 Meatballs, Cooked, Beef Onl~ Beef and Turkey, Beef and Chicken, 1 ,500.000000 LB $ $ or Turkey and Chicken, 1 oz ach, Product must contain at least 65% meat. Binders and extenders are limited to 12% of the total product. 6.8% of isolated soy protein is considered the equivalent to 12% of the other binders or extenders.

Permitted binders and extenders include, but are not limited to, cereal , bread crumbs, cracker meal, soy flour, soy protein concentrate, isolated soy protein , and textured vegetable rerotein .

No Organ Meat. All ingredients in the product must be lis ed in the ingred1ents statement on the label in order of predominance, from highest to lowest amounts. Manufacturer letters will NOT be accepted in lieu of labeling.

Base Period

RFQP05101500017 Page 7 of 12

Section 3 - Contract Clauses

A.l ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions--Commercial Items (Dec 2014)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Cl B R f a uses sy e erence

~2.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

frhis contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

~pon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed

~lectronically at this/these address(es): www.acquisition.gov/far

~Ia use [Title

~2 . 232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

~2 .232-1 Payments (Apr 1984)

~2 .225-13 Restrictions on Certain Foreign Purchases (June 2008)

~2 .222-3 ~onvict Labor (June 2003)

~2 . 223-18 ~ncouraging Contractor Policies To Ban Text Messaging While Driving (Aug 2011)

~2 . 222-21 Prohibition of Segregated Facilities (Feb 1999)

~2 . 222-19 ~hild Labor- Cooperation with Authorities and Remedies (Jan 2014)

~2 . 219-6 ~otice of Total Small Business Set-Aside (Nov 2011)

~2 . 212-4 ~ontract Terms and Conditions--Commercial Items (Dec 2014)

~2.225-1 Buy American- Supplies (May 2014)

Clauses By Full Text

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon re quest, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this I these address(es) :

[Insert one or more Internet addresses]

(End of clause)

RFQP05101500017 Page 8 of 12

52.232-34 Payment by Electronic Funds Transfer- Other than System for Award Management (Jul2013)

(a) Method of payment.

(1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT) except as provided in para graph (a)(2) of this clause. As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment in formation transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either--

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend payment due dates until such time as the Government makes payment by EFT (but see para graph (d) of this clause) .

(b) Mandatory submission of Contractor's EFT information.

(1) The Contractor is required to provide the Government with the information required to make payment by EFT (see paragraph U) of this clause) . The Contractor shall provide this information directly to the office designated in this contract to receive that information (hereafter: "designated office") by[ the Contracting Officer shall insert date, days after award, days before first request, the date spe cified for receipt of offers if the provision at 52.232-38 is utilized, or concurrent with first request as prescribed by the head of the agency; if not prescribed, insert no later than 15 days prior to submission of the first request for payment] . If not otherwise specified in this contract, the payment office is the designated office for receipt of the Contractor's EFT information. If more than one desig nated office is named for the contract, the Contractor shall provide a separate notice to each office. In the event that the EFT informa tion changes, the Contractor shall be responsible for providing the updated information to the designated office(s).

(2) If the Contractor provides EFT information applicable to multiple contracts, the Contractor shall specifically state the applicability of this EFT information in terms acceptable to the designated office. However, EFT information supplied to a designated office shall be applicable only to contracts that identify that designated office as the office to receive EFT information for that contract.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules gov erning Federal payments through the ACH are contained in 31 CFR Part 210.

(d) Suspension of payment.

( 1) The Government is not required to make any payment under this contract until after receipt, by the designated office, of the correct EFT payment information from the Contractor. Until receipt of the correct EFT information, any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

(2) If the EFT information changes after submission of correct EFT information, the Government shall begin using the changed EFT information no later than 30 days after its receipt by the designated office to the extent payment is made by EFT. However, the Con tractor may request that no further payments be made until the updated EFT information is implemented by the payment office. If such suspension would result in a late payment under the prompt payment terms of this contract, the Contractor's request for suspension shall extend the due date for payment by the number of days of the suspension.

(e) Liability for uncompleted or erroneous transfers.

( 1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor's EFT information incorrectly, the Government remains responsible for--

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and--

(iii) Recovering any erroneously directed funds .

(2) If an uncompleted or erroneous transfer occurs because the Contractor's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and--

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Con tractor is responsible for recovery of any erroneously directed funds ; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment and the provisions of para-

RFQP051 01500017 Page 9 of 12 graph (d) shall apply.

(f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt pay ment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall provide the EFT in formation required by paragraph U) of this clause to the designated office, and shall be paid by EFT in accordance with the terms of this clause. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

(h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information provided by the Contractor's financial agent.

(i) Payment information. The payment or disbursing office shall forward to the Contractor available payment information that is suit able for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list offormats and methods the payment office is capable of executing. However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Gov ernment. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address in the contract.

U) EFT information. The Contractor shall provide the following information to the designated office. The Contractor may supply this data for this or multiple contracts (see paragraph (b) of this clause). The Contractor shall designate a single financial agent per contract capable of receiving and processing the EFT information using the EFT methods described in paragraph (c) of this clause.

(I) The contract number (or other procurement identification number) .

(2) The Contractor's name and remittance address, as stated in the contract(s).

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the Contractor official authorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the Contractor's financial agent.

(5) The Contractor's account number and the type of account (checking, saving, or lockbox).

(6) If applicable, the Fedwire Transfer System telegraphic abbreviation of the Contractor's financial agent.

(7) If applicable, the Contractor shall also provide the name, address, telegraphic abbreviation, and 9-digit Routing Transit Number of the correspondent financial institution receiving the wire transfer payment if the Contractor's financial agent is not directly on-line to the Fedwire Transfer System; and, therefore, not the receiver of the wire transfer payment.

(End of clause)

52 .204-99 System for Award Management Registration (September 2012) (DEVIATION)

(a) Definitions. As used in this clause- "Central Contractor Registration (CCR) database" means the retired primary Government repository for Contractor information re quired for the conduct of business with the Government.

"Commercial and Government Entity (CAGE) code" means-

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file.

This type of code is known as an "NCAGE code."

"Data Universal Numbering System (DUNS) number" means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

"Data Universal Numbering System +4 (DUNS+4) number" means the DUNS number assigned by D&B plus a 4-chatacter suffix that may be assigned by a business concern.

(D&B has no affiliation with this 4-character suffix.) This 4-chatacter suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart

RFQP05101500017 Page 10 of 12

32.11) for the same concern.

"Registered in the SAM database" means that-

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, as well as data re quired by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The Contractors CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record "Active." The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

"System for Award Management (SAM)" means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes- (!) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and (3} The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the non procurement common rule by agencies, Government corporations, or by the Government Accountability Office.

(b) ( 1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any con tract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS orDUNS+4.

(3) If indicated by the Government during performance, registration in an alternate system may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number-

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 iflocated within the United States; or

(ii) If located outside the United States, by contacting the local DUN and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contact when contacting the local DUM and Bradstreet office.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Trade style, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical) .

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity) .

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when regis tering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability result ing from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial regis tration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g) (1) (i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day's written notification of its intention to- { A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g) (1) (i) of this clause, or fails to perform the agreement at paragraph (g) ( 1) (i) (C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM in formation that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect inform ation within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separ ately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through ht tps: /lwww.acguisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

(End of Clause)

[END OF ADDENDUM TO FAR 52.212-4]

RFQP051 01500017 Page 11 of 12

Section 4 - List of Attachments

This Section Is Intentionally Left Blank

RFQP05101500017 Page 12 of 12

Section 5 - Solicitation Provisions

This Section Is Intentionally Left Blank

I

AWARD DELIVERY INFORMATION- RFQ

Fiscal Year: ·j:

I, t •• '

Institution=

201!1 ... - - - 9uarter. 3~

FCI LA TUNA, TX

DELIVERY SCHEDU-LE

A complete delivery of all awarded items is expected during APJtl L" 5 (first month of the quarter).

Deliveries will be made Monday thru Friday from 7:30 am to 3;00 pm:

I

Federal holiday deliveries wilt not be accepted. l L - Contractor failure to meet delivery schedules without an excusable de I dlor failure to conform to contract specifications will negatively affect the contractor's history of past perfo ance. Past performance infonnation may be used by the Government to make future award decisions and/or rna 'teSUit in a finding that the quoter is not responsible for the award of future requirements. ·

NOTE: Delivery schedules must be pre-arranged with the receiving wa 'house.

Warehouse Phone: FOOO SERVICE WAREHOUSE CONTA<fl: .

ANGELA WRIGHT 1

(915) 791-9000 Ext 339 ·

DELIVERY REQUIREMENTS~ -

• All deliveries must be palletized unless prior arrangemems wei freed to by warehouse staff.

• All non-frozen, perishable foods must be delivered between ~ d~rees F and 40 degrees F.

• All canned goods must be delivered above 34 degrees F and not1frazen.

• All frozen foods must be delivered at 0 degrees F or below.

• Any product that indicates prior thawing will be refused.

r I I

; I

I

• All certified religious diet items must be mari<ed with the Koshe~r Symbol on indMdual packages or the item will be refused. · j

I

• All items must strictly be in compliance with the BOP National anu Specifications. Food Service Contractors have the responsibility of unders1anding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. i

·' • All items will be closely inspected.

' • Some items may require thawing and cooking to detennine s · 1cations compliance.

• Receipt of delivery may be conditional for a period of three {3) a~ in order to allow for adequate examination and testing.

• Items that fail to meet specifications will be refused.

• Items which are conditionally received, and found to be unacc$ptable, must be picked up at the vendors' expense within two {?.) weeks of noncompliance notification. 1 , l I

• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.

I: I