food_letter_FY2017.pdf

U.S.Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution

3150 Horton Road

Fort Worth, TX 76119

August 29, 2016

Re: RFQP05091600017-General Food, RFQP05091600018-Meat and

RFQP05091600019-Certified Food Federal Correctional Institution - Fort Worth, Texas

Dear Quoter:

Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons, Federal

Correctional Institution FCI Fort Worth, Texas, Contracting Office, for the acquisition of Food Items for our facility. These Packages contain all the necessary information for submitting a request for quote for evaluation.

When submitting request for quotes, interested parties should consider all information provided herein.

Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of the quotes.

All potential quotes are advised that this solicitation includes the clause FAR 52.212-4 (Sept 2005) for

Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government to be registered in the CCR database. Quoters should include their

Data Universal Number System (DUNS) number in their quotes. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardee s DUNS number into the

CCR database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

As of January 1, 2005, all potential offerors are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov. This information is included in the provision FAR 52.212-1

(Jan 2005) Instructions to Offerors - Commercial Items. Once you have completed the ORCA requirement, you are no longer required to submit 52.213-3 Offeror Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award.

Offers shall be received on or before the deadline of Friday September 9, 2016 5:00 p.m. central standard time, via mail, fax or email (see addresses below) Mailed quotes shall be submitted to the following address: Faxed quotes should only contain the bid portion of the packet.

Russell Geary, Contract Specialist

Federal Bureau of Prisons

Federal Correctional Institution

3150 Horton Road

Fort Worth, Texas 76119

Sgeary@bop.gov

Mailed and hand-carried quotes must be delivered to the Contracting Officer at the address shown above no later than the time specified as the deadline for receipt of quotes. PLEASE DO NOT SUBMIT QUOTES

TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. (Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).)

Please place any questions you may have in writing and fax them to (817) 413-3325 to my attention or email at sgeary@bop.gov . We will consider all questions received and provide responses, where appropriate.

Please do not change any specifications or requirements from those listed on solicitation. Altered specifications may result in disqualification of item.

**NOTICE** THE PREFERRED METHOD OF PAYMENT FOR ORDERS UNDER

$3,500.00 IS BY GOVERNMENT MASTERCARD. ALL ORDERS OVER $3,500.00 WILL BE

BY GOVERNMENT PURCHASE ORDER AND EFT.**

ORDERS AND PAYMENTS WILL BE PROCESSED AT FCI FORT WORTH.

PAYMENT STATUS OR INFORMATION ON PURCHASE ORDERS SHOULD BE DIRECTED

TO schristian-carpenter@bop.gov

ALL DELIVERIES ASSOCIATED WITH RFQs, (RFQP05091600017-General Food, RFQP05091600018-Meat and RFQP05091600019-Certified Food) WILL BE MADE TO

FCI FORT WORTH

3150 HORTON ROAD

FORT WORTH, TX 76119

CONTACTS FOR DELIVERIES

Food Admin. 817-413-3154

Asst. Food Admin 817-413-3221

Food Service Warehouse 817-413-3157

It is recommended that all companies call one of the above numbers to coordinate deliveries.

If you have any other questions, please feel free to call me at (817) 413-3041

Sincerely, Russell Geary, Contract Specialist

Federal Bureau of Prisons

FCI Fort Worth sgeary@bop.gov

Enclosure

DELIVERY SCHEDULE

All items to be delivered after October 01, 2016 and before October 31, 2016 unless another delivery schedule has been arranged. Deliveries can be made M-F between 7:30 am - 10:30 pm. and 12:00 pm to 2:00 pm. No deliveries will be taken on Federal Holidays. Vendors who fail to meet delivery schedules or requirements are subject to be removed from future solicitations for bid.

You can contact the Food Service Warehouse at (817) 534-8400 ext 3157 or ext 3151.

Delivery requirements:

All deliveries must be palletized unless prior arrangements have been made.

All non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F.

All frozen foods must be delivered at 0 degrees F or below. Any product that indicates prior thawing will be refused.

All Certified Religious Diet Items must be marked accordingly or will be refused.

Items must meet specifications as indicated in the BOP National Specifications.

It is the vendor s responsibility to know these specifications. Please ask for a copy before bidding.

All items will be closely inspected. Some items may require thawing and cooking to determine specification compliance. Receipt of delivery may be conditional for a period of three days to allow for adequate examination and testing. Items that fail to meet specifications will be refused. Items which are conditionally received and found to be unacceptable must be picked up at the vendors expense within two weeks of notification of noncompliance. If product is not picked up in two weeks it will be properly disposed.