Solicitation_2132013.pdf

U.S. Department of Ju ice Federal Bureau of Prisons Field Acquisition Office U. S. Armed Forces Reserve Complex Grand Prairie, Texas 75051

February 13, 2013

Re: RFQP05001300002, Emergency Generator Maintenance Services South Central Regional Office

Dear Quoter:

Accompanying this cover letter, is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the acquisition of Emergency Generator Maintenance Services for the South Central Regional Office (generators located at FCI Fort Worth) . This package contains all the necessary information for submitting a quote for evaluation.

When submitting your quote, the quoter should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning content, format, and submission of quotes.

All potential quoters are advised that this solicitation includes FAR 52.212-4 Contract Terms and Conditions Commercial Items. This clause requires contractors doing business with the Federal Government to be registered in the Central Contractor Registration (CCR). CCR registration is now accomplished through the System for Award Management (SAM). Quoters need to provide their Data Universal Number System (DUNS) number within their quote, which allows this Contracting Officer to verify registration within the SAM database. Failure to complete the registration procedures outlined in this clause may result in your removal from consideration for award.

Potential quoters are cautioned against discussing the preparation of their quote (including any technical questions) with other Government personnel. The circumstances of such contact, when verified, may result in non-consideration of the quotation. All communications regarding the solicitation, including all technical issues, must be made in writing to the Contracting Officer. Questions will not be answered by telephone or in person.

All quotations must be received on or before the deadline of March 7, 2013 , at 2:00P.M. Central Time. Quotations shall be submitted to the following address:

Gil Sveum, Contracting Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Please complete required information and return pages 1, 3-4, 24-33 & Attachment 1

Mailed or hand-carried quotes must be delivered to the Contracting Officer or to the contracting office at the address shown above no later than the time specified as the deadline for receipt of quotes. The official point for hand-carried quotes will be the receptionist's area on the first floor of the address listed above. Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

Should you have any questions, please make these inquires in writing. Questions may be submitted via facsimile at

(972) 352-4545, ore-mailed to gsveum@bop.gov. Any additional questions not addressed herein, please call me at

(972) 352-4537.

Gil Sveum, Contracting Federal Bureau of Prisons Field Acquisition Office

RFQP05001300002 Page 1 of 33

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER OMB Clearance Control Number

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1103-0018

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4 . ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

RFQP0500 1300002 02/1 3/201 3

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION

calls) LOCAL TIME

INFORMATION CALL: 03/07/2013

Gil Sveum 972-352-4537 14:00:00

9. 1SSUED BY CODE BFAO 10. THIS ACQUISITION IS U UNRESTRICTED OR U SET ASIDE: 1 00 % FOR;

Federal Bureau of Prisons ~ WOMEN-OWNED SMALL BUSINESS ---

SMALL BUSINESS D (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Field Acquisition Office D HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS:

U.S. Anned Forces Reserve Complex BUSINESS

0EDWOSB 811 3 10

346 Marine Forces Drive D SERVICE-DISABLED

SIZE STANDARD:

Grand Prairie, TX 75051 VETERAN-OWNED

SMALL BUSINESS D 8 (A) $7.0 Million 11 . DELIVERY FOR FOB DESTINA- 12. DISCOUNT TERMS 13b. RATING

TION UNLESS BLOCK IS D 13a. THIS CONTRACT IS A

MARKED RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

D SEE SCHEDULE ~RFQ DIFB 0RFP

15. DELIVER TO CODE BFTW 16. ADMINISTERED BY CODE IBSCR

Federal Bureau of Prisons Federal Bureau of Prisons FCI Fort Worth South Central Regional Office 3 150 Horton Road 4211 Cedar Springs Road Fort Worth, Texas 76119 Dallas, Texas 75219 17a. CONTRACTOR/ CODE I I FACILITY 18a. PAYMENT WILL BE MADE BY CODE IBSCR

OFFEROR CODE Federal Bureau of Prisons South Central Regional Office Attn : Accounts Payable 421 I Cedar Springs Road Dallas, Texas 75219

TELEPHONE NO.

17b. CHECK IF REMITIANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

D OFFER BELOW IS CHECKED

D SEE ADDENDUM

19. 20. 21 . 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

To provide Generator Maintenance Services for the South Central

Regional Office (Generators located at FCI Fort Worth), in accordance with RFQ.

See Continuation Sheet(s)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

~ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.21 2-3 AND 52.212-5 ARE ATTACHED. ADDENDA

D 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-51S ATTACHED. ADDENDA

~ ARE D ARE NOT ATTACHED

D ARE D ARE NOT ATTACHED

D 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN --- D 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED . YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5}, INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: All Items

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

STANDARD FORM 1449 (REV. 212012)

Prescribed by GSA- FAR (48 CFR) 53.212

Table of Contents

I

RFQPOS001300002 Page 2 of 33

Description

Solicitation/Contract Form Commodity or Services Schedule

2.1 Pricing Methodology

2.2 Statement of Work

Contract Clauses 52.216-18 Ordering (Oct 1995) 52.216-19 Ordering Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.219-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr I 984) 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Aug 20 12)(Deviation).

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) 52.27-103-72 DOJ Contractor Residency Requirement Bureau of Prisons (June 2004) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

52.242.1502 Evaluation of Contractor Performance Utilizing CP ARS (Apr 2011) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Aug 20 12)

List of Attachments

4. I Special Contract Conditions

Solicitation Provisions

5.1 Addendum to FAR 52.212-1 , Instructions to Offerors-Commercial Items (Feb 2012) 52.233-2 Service of Protest (Sept 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 52.27-103-71 Faith-Based and Community-Based Organizations (AUG 2005)

52.2 I 2-3 Offeror Representations and Certifications - Commercial Items (Apr 20 12)

Page Number

I I I I I I I I

RFQP05001300002 Page 3 of 33

Section 2 - Commodity or Service Schedule -Generator Maintenance Services SCR- RFQP05001300002

Schedule of Supplies/Services/Pricing Schedule Continuation Sheet

BASE YEAR: EFFECTIVE DATE OF AWARD (EDOA) THROUGH 12 MONTHS FROM EDOA

Monthly Preventive Maintenance for sixteen generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor, 2-350kw John Deere, 6-20kw HDKCD Onan/Cummins) as outlined in the Statement of Work.

11 Estimated Monthly Inspections x $ = $

Annual Preventive Maintenance to include fluid samples and replacement, for all sixteen generators, and Load Bank Testing required on eight generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor) as outlined in the Statement of Work.

1 Estimated Annual Inspection = $

Estimated Maximum Total Amount for the Base Year$

OPTION YEAR 1: 13 MONTHS THROUGH 24 MONTHS FROM EFFECTIVE DATE OF AWARD

Monthly Preventive Maintenance for sixteen generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, l-600kw Caterpillar, 1- 400kw Bektor, 2-350kw John Deere, 6-20kw HDKCD Onan/Cummins) as outlined in the Statement of Work.

11 Estimated Monthly Inspections x $ = $

Annual Preventive Maintenance to include fluid samples and replacement, for all sixteen generators, and Load Bank Testing required on eight generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor) as outlined in the Statement of Work.

1 Estimated Annual Inspection = $

Estimated Maximum Total Amount for Option Year One$

OPTION YEAR 2: 25 MONTHS THROUGH 36 MONTHS FROM EFFECTIVE DATE OF AWARD

Monthly Preventive Maintenance for sixteen generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor, 2-350kw John Deere, 6-20kw HDKCD Onan/Cummins) as outlined in the Statement of Work.

11 Estimated Monthly Inspections x $ = $

Annual Preventive Maintenance to include fluid samples and replacement, for all sixteen generators, and Load Bank Testing required on eight generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor) as outlined in the Statement of Work.

1 Estimated Annual Inspection = $

Estimated Maximum Total Amount for Option Year Two$

OPTION YEAR 3: 37 MONTHS THROUGH 48 MONTHS FROM EFFECTIVE DATE OF A WARD

Monthly Preventive Maintenance for sixteen generators (2-1750kw Caterpillar, 1-1 OOOkw Detroit, 3-1 OOOkw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor, 2-350kw John Deere, 6-20kw HDKCD Onan/Cummins) as outlined in the Statement of Work.

RFQP05001300002 Page 4 of 33

11 Estimated Monthly Inspections x $ ____ = $

Annual Preventive Maintenance to include fluid samples and replacement, for all sixteen generators, and Load Bank Testing required on eight generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor) as outlined in the Statement of Work.

1 Estimated Annual Inspection = $

Estimated Maximum Total Amount for Option Year Three$

OPTION YEAR 4: 49 MONTHS THROUGH 60 MONTHS FROM EFFECTIVE DATE OF AWARD

Monthly Preventive Maintenance for sixteen generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor, 2-350kw John Deere, 6-20kw HDKCD Onan/Cummins) as outlined in the Statement of Work.

11 Estimated Monthly Inspections x $ ____ = $

Annual Preventive Maintenance to include fluid samples and replacement, for all sixteen generators, and Load Bank Testing required on eight generators (2-1750kw Caterpillar, 1-1000kw Detroit, 3-1000kw Cummins, 1-600kw Caterpillar, 1- 400kw Bektor) as outlined in the Statement of Work.

1 Estimated Annual Inspection = $

Estimated Maximum Total Amount for Option Year Four$

TOTAL BID FOR BASE YEAR AND FOUR 12 MONTH OPTION YEARS$

2.1 Pricing Methodology

Services are required to be provided in accordance with the Statement of Work (SOW). Quoters are required to submit, as part of their bid, a completed copy of the Schedule of Items/Pricing Schedule. Any service that is not quoted should include the wording "N/A".

The contract rate for these services shall be on a per inspection basis. The contract rate shall include all charges for providing the services of generator maintenance and testing. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g. bonding, overhead, profit, supervision, minimum wages and fringe benefits specified in the attached Department of Labor Wage Determination, etc.).

The quantity of services to be provided by the Contractor is estimated above in Section 2. These estimates are not a representation to a quoter or contractor that the estimated quantities wi ll be required or ordered, or that conditions atTecting requirements will remain stable or normal. Contract pricing shall be based on a price for each inspection. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract. Because services are subject to the Service Contract Act, the Department of Labor has issued a wage determination for this requirement. See Attachment. The wage determination is applicable to occupation codes 23530, Machinery Maintenance Mechanic. Quoters are required to submit a completed copy of Section 2 located above, inclusive of the base year and all option periods. Pw-suant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17 .203( d), the quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

RFQP05001300002 Page 5 of 33

2.2 Statement of Work

Scheduled Preventive Maintenance and Testing of Emergency Generators

Introduction

1.1 Description

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to make a single award to a responsible entity for Generator Maintenance Services. The South Central Regional Office is seeking a vendor to provide all labor, material and supervision as required to perform scheduled preventive maintenance and testing of trailer mounted diesel generators located at the Federal Correctional Institution at 3150 Horton Road, Fort Worth, Texas. This equipment will be located outside of the institutions secure perimeter. The contract period will be in effect from the effective date of award (EDOA) through 12 months from the Effective Date of Award and four possible option years.

2 Applicable Documents

2.1 Equipment List (see attachment A)

2.2 Manufacturers ' Specifications, recommendations and performance requirements for Caterpillar, Detroit, Cummins/Onan, and John Deere diesel engines and generators.

2.3 NFPA 110, Standards for Emergency and Standby Power Systems

2.4 NFPA 70, National Electrical Code.

2.5 40 CFR Part 260- 279, Resource Conservation and Recovery Act, Hazardous Waste Regulations

3 Requirements

Scheduled Preventive Maintenance

The Contractor will perform the following Preventive Maintenance Services on a monthly basis for each two (2) - 1750 KW Caterpillar, three (3)- 1000 KW Cummins, one (1) 1000KW Detroit, one (1)- 600 KW Caterpillar, one (1) 400 KW Beldor, two (2)- 350 KW John Deere and six (6)- 20 KW Onan/Cummins diesel generators. Each generator will be run for a period of not less than one hour per month under operating temperature conditions.

3.1.1 Monthly Preventive Maintenance will include the following:

A. Make a visual inspection of the overall condition of the unit to identify foreign objects, loose or broken fittings, guards, and components.

B. Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.

Inspect fuel condition for contaminants. Drain any water found from fuel tank or water separators.

Inspect fuel lines for leaks, tightness of connections and line brackets. Inspect primary and secondary fuel filters for damage, leaks and proper operation. Note fuel pressure and ensure pressure is within manufacturers ' specifications. Inspect governor controls and linkage for proper operation. Inspect governor oil level and add oil as necessary. Report the reading of fuel gauges in maintenance reports.

C. Visually inspect radiator/heat exchanger for the presence of leaks, damage or debris. Check louvers for proper operation. Inspect engine coolant condition (rust, oil or other contaminants), check for correct level and fill as necessary. Check coolant conditioner concentration and temperature protection. Pressure test cooling system and check filler cap gasket and sealing surfaces. Visually inspect radiator hoses for deterioration and check for tightness of connections. Check for loose or worn pulleys and lube fan drive bearing. Check fan operation and clearance. Inspect for wear or deteriorated fan belts. Check belt tension and adjust as necessary. Inspect jacket water heater and water pump for proper operation, leaks or unusual noises.

D. Inspect air inlet system piping and air filter housing for damage, loose connections, and any evidence of leaks. Inspect air filters and clean as necessary. Clean air filter housing if the air filter is cleaned or replaced. Check housing seals and gaskets. Note air filter service indicators, inspect for proper operation

RFQPOS001300002 Page 6 of 33 and reset indicator. On units equipped with turbo chargers, inspect turbo charger for oil or exhaust leakage. Check turbo charger for proper operation. Inspect exhaust manifold and exhaust system for damage, loose or missing hardware, evidence of exhaust leakage, wet-stacking, corrosion or excessive vibration.

E. Note oil pressure and ensure it is within proper range per manufacturer's specifications. Inspect for correct oil level, fill as required and visually inspect the unit for leaks. Perform an operational and visual inspection of pre-lube pumps. Check crankcase breather connection for excessive blow- by and inspect hose for deterioration.

F. Inspect batteries for damage or leakage and load test. Clean batteries with an acid neutralizer when required. Clean and tighten all battery cable connections and check electrolyte levels and specific gravity on all batteries unless it is maintenance free . Check battery charger operation and charging rate. Check starter motor and engine alternator and charging rate.

G. Check emergency system operation without a load. Check Generator auto shutdown system and alarms.

H. Check manual and automatic start operation. Check gauges, meters and display panels for proper operation and readings . Check frequency, output voltage and governor operation; adjust as necessary.

3.1.2 Annual Preventive Maintenance will include the following:

A. Take an oil sample, replace engine oil and oil filter. Inspect all gaskets and seals .

B. Take a fuel sample, replace fuel filter. Inspect fuel filter for proper seal and operation. Inspect and clean crankcase breather and replace if needed.

C. Replace air filter.

D. Take a coolant sample, check engine coolant and adjust to accepted climatic specification and fill to required level if necessary.

E. Provide Bureau of Prisons (BOP) Contracting Officer's Technical Representative with written Sample Reports within four ( 4) weeks of sample collection.

F. Check turbo charger for oil leakage and proper operation.

G. Check Generator auto shutdown system and alarms.

H. Check manual and automatic start operation. Check gauges, meters and display panels for proper operation and readings. Check frequency, output voltage and governor operation; adjust as necessary.

I. Inspect circuit breakers for free movement and tight connections .

J. Lubricate generator rear bearing and check for proper adjustment and condition of vibration isolators .

K. Transfer Switch Interior Wiring Components; Perform visual inspection of all wiring and connections for signs of tracking, overheating, and insulation deterioration. Check and tighten, where necessary, all control circuit wiring terminals. Check manual switches for free movement and contact continuity.

Check all time delay settings and adjust to specifications. Check condition of main and arcing contacts and auxiliary contacts. Check all common and ground wires . Measure and record resistance to ground readings. Check lug connections and mounting insulator bolts . Perform isolation testing test for voltage breakdown or current leakage. Check for proper transfer operation and sequencing of time control relays.

Calibrate all phases and voltage sensitive relays . Perform relative infrared heat scan on all contacts.

H. Perform load bank testing for a period of not less than two (2) hours during annual preventative maintenance on the units listed in Section 3.1 of this Statement of Work. Load bank testing is not

3.2 Reports

RFQP05001300002 Page 7 of 33 required on the two (2) 350 KW John Deere or six (6) 20 KW Onan/Cummins generators. Live load testing of no less than one (1) hour shall be performed on these unit.

The contractor must provide, at a minimum, one ( 1) written report for each generator every time the Contractor performs Preventive Maintenance Services:

Inspection and Preventive Maintenance Report: Every time the Contractor performs Preventive Maintenance Services on a generator, the technician will complete an Inspection and Preventive Maintenance Report (using contractor's standard form approved by BOP Staff) detailing the activity performed as listed in sections 3.1.1 and 3.1.2, suggested corrective action and all applicable readings. The reports will be left with the BOP representative on the site, on the day of Service.

3.2.1 Field Sample Report: Every time the Contractor takes oil, coolant and fuel samples, the contractor will send the samples to a qualified testing lab. The contractor will ensure BOP receipt of the Field Sample Report within four ( 4) weeks of sampling.

Field Sample Reports will be sent to:

Federal Bureau of Prisons SCRO Attn: Facilities Management/Logistics 4211 Cedar Springs Road Dallas, TX 75219

3.3 Scheduling Preventive Maintenance

The Contractor must schedule and receive approval on all Preventive Maintenance Services with BOP Facilities Management Staff in advance:

3.3.1 Preventative Maintenance Services will normally be scheduled during normal Business Hours, Monday through Friday 7:30A.M. to 3:30P.M ..

3.3.2 The contractor is responsible for scheduling services for each generator by calling the BOP Facilities Management Office in Dallas, TX at 214-490-0275 or 214 224-3480 and requesting specific dates .

BOP Facilities Management Office staff will make appropriate arrangements and call the Contractor back to confirm or suggest a different date.

3.4 Environmental Controls

The contractor will be responsible for the proper management of all hazardous and toxic waste.

3.4.1 Hazardous and Toxic Waste

A. Hazardous and Toxic Waste Containment: The contractor will provide all hazardous toxic waste containment equipment/supplies required for performance of this Statement of Work at the on site generator maintenance area.

B. Hazardous and Toxic Waste Disposal: The contractor will be responsible for disposal of all waste materials generated during services. The contractor shall be responsible for recovery and proper disposal of all used fuels , fluids , contaminated fuels, filters , rags, matting, tarps, used oils, used filters , packing materials and all other materials related to the maintenance and service of the generators and all other hazardous materials . Disposal will be in accordance with federal , state, and local environmental disposal regulations, permits and licenses.

RFQP05001300002 Page 8 of 33

C. Storage of Hazardous or Toxic Waste: Waste fluids and materials may not be stored, left, disposed of, or otherwise retained on government property more than 24 hours after completion of a scheduled monthly or yearly service.

D. Compliance with Environmental Protection Standards: The contractor will be responsible for complying with all federal, state, and local regulations pertaining to the prevention of the spilling of fuels and lubricants. The contractor will have on-site fuel absorbing material capable of absorbing a minimum of 50 gallons of diesel or other hazardous waste.

PERIOD OF PERFORMANCE

The period of performance of this contract will be one year from the effective date of contract award through the completion of the monthly and annual checks and testing. The contract will include the provisions for four one-year options beyond the initial period of performance.

Performance will begin no later than seven (7) calendar days from issuance of the contract.

The contractor will schedule all site visits with the appointed BOP Contracting Officers Representative (COR), at least three (3) business days prior to the actual visit. All site visits made for conducting preventive maintenance will be performed between the hours of7:30 A.M. and 3:30P. M .. Monday- Friday (not to include Federal holidays).

The contractor will comply with all applicable Federal, State, and local codes, permits, and licenses.

RESTRICTIONS ON CONTRACT WORKERS

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, attend meetings, staff recalls, or staff functions .

PAYMENT TERMS

Contractor must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor(s). The contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment.

Contractor(s), if an individual other than a corporation, upon contract award must complete several Human Resource Management forms. The forms are referenced as follows:

1. Direct Deposit (SF-1199A)

2. Federal/State/City/County Tax forms (as applicable)

3. Employee Locator Form (DOJ-233)

4. Race and National Origin Identification (SF -181)

5. Self-Identification of Handicap (SF-256)

6. Employment Eligibility Verification (I-9)

ATTACHMENT A

Equipment List for Maintenance, Preventative Maintenance and Testing of Emergency Generators Statement of Work

Generators:

1. 1750 KW Caterpillar Generator

2. 1750 KW Caterpillar Generator

3. 1000 KW Detroit Generator

4. 1000 KW Cummins Generator

5. 1000 KW Cummins Generator

6. 1000 KW Cummins Generator

7. 600 KW Caterpillar Generator 8 400 KW Beldor

9. 350 KW John Deere Generator

RFQPOS001300002 Page 9 of 33

10. 350 KW John Deere Generator 11 . 20 KW HDKCD Onan/Cummins Generator

12. 20 KW HDKCD Onan/Cummins Generator

13. 20 KW HDKCD Onan/Cummins Generator

14. 20 KW HDKCE Onan/Cummins Generator

15. 20 KW HDKCD Onan/Cummins Generator

16. 20 KW HDKCD Onan/Cummins Generator

Section 3 - Contract Clauses

A.l ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions- Commercial Items (Feb 2012)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52 .212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far

Clause Title

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

52.204-7 Central Contractor Registration (Dec 2012)

52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.212-4 Contract Terms and Conditions- Commercial Items (Feb 2012)

52 .223-5 Pollution Prevention and Right-to-Know Information (May 2011)

52.228-5 Insurance - Work on a Government Installation (Jan 1997)

52.232-18 Availability of Funds (Apr 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52 .253-1 Computer Generated Forms (Jan 1991)

Clauses by Full Text

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the current performance period through the last day of the current performance period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

RFQP05001300002 Page 10 of 33

(End of Clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount ofless than one session, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

( 1) Any order for a single item in excess of the estimated quantities identified in the Schedule of Items within the current performance period;

(2) Any order for a combination of items in excess of the estimated quantities identified in the Schedule of Items within the current performance period; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)( 1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five ( 5) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the effective performance period.

RFQP05001300002 Page 11 of 33

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the current contract period.

(End of Clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to expiration of the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause shall not exceed 5 years .

(End of Clause)

52.222-42 Statement of Equivalent Rates for Federal Hires (May 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies that classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each employee if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage- Fringe Benefits

23530 Machinery Maintenance $23 .37 per hour plus benefits Mechanic

(End of Clause)

52 .232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30 of the base year or any option year exercised. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the base year or any option year exercised, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

RFQP05001300002 Page 12 of 33

52.232-99 Providing Accelerated Payments to Small Business Subcontractors (Aug 2012)(Deviation)

This clause implements the temporary policy provided by OMB Policy Memorandum M-12-16, Providing Prompt Payment to Small Business Subcontractors, dated July 11 , 2012.

(a) Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business subcontractor.

(b) Include the substance of this clause, including this paragraph (b), in all subcontracts with small business concerns.

(c) The accelerated payments under this clause does not provide any new rights under the Prompt Payment Act.

(End of Clause)

2852 .223-70 Unsafe Conditions Due to the Presence ofHazardous Material (June 1996)

(a) "Unsafe condition" as used in this clause means the actual or potential exposure of contractor or Government employees to a hazardous material as defined in Federal Standard No. 313, and any revisions thereto during the term of this contract, or any other material or working condition designated by the Contracting Officer's Technical Representative (COTR) as potentially hazardous and requiring safety controls.

(b) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment; proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure.

(c) Prior to commencement of work, contractors are required to inspect for and report to the contracting officer or designee the presence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working.

(d) If during the performance of the work under this contract, the contractor or any of its employees, or subcontractor employees, discovers the existence of an unsafe condition, the contractor shall immediately notify the contracting officer, or designee, (with written notice provided not later than three (3) working days thereafter) of the existence of an unsafe condition. Such notice shall include the contractor's recommendations for the protection and the safety of Government, contractor and subcontractor personnel and property that may be exposed to the unsafe condition.

(e) When the Government receives notice of an unsafe condition from the contractor, the parties will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will constitute a dispute under the Disputes clause of this contract.

(f) Nothing contained in this clause shall relieve the contractor or subcontractors from complying with applicable Federal, State, and local laws, codes, ordinances and regulations (including the obtaining oflicenses and permits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material.

(End of Clause)

2.27-103-72 DOJ Contractor Residency Requirement (June 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have:

1. Legally resided in the United States (U.S.);

2. Worked for the U.S. overseas in a Federal or military capacity;

3. Been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries: http:/ /www.opm.gov/employ/htrnl/citizens.htm.

By signing this agreement/ commitment document, or by commencing performance, the contractor agrees to this restriction.

RFQP05001300002 Page 13 of 33

52.24-403-70 Notice of Contractor Personnel Security Requirements (Oct 2005)

Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201) 1 entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase I.

1. Long-Term Contractor Personnel:

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 contractor employee whose background investigation (BI) process begins on or after October 27, 2005:

a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification," and at least one document must be a valid State or Federal government-issued picture ID);

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official;

c. Contractor Personnel must undergo a BI commensurate with the designated risk level associated with the duties of each position.

Outlined below are the minimum BI requirements for each risk level:

High Risk- Background Investigation (5 year scope)

Moderate Risk - Limited Background Investigation (LBI) or Minimum Background Investigation (MBI)

Low Risk -National Agency Check with Inquiries (NACI) investigation

d. The pre-appointment BI waiver requirements for all position sensitivity levels are a:

1) Favorable review of the security questionnaire form;

2) Favorable fmgerprint results;

3) Favorable credit report, ifrequired;3

4) Waiver request memorandum, including both the Office of Personnel Management schedule date and position sensitivity/risk level; and

5) Favorable review of the National Agency Check (NAC) 4 portion of the applicable BI that is determined by position sensitivity/risk level.

A badge may be issued following approval of the above waiver requirements.

If the NAC is not received within five days of OPM's scheduling date, the badge can be issued based on a favorable review of the Security Questionnaire and the Federal Bureau oflnvestigation Criminal History Check (i.e., fmgerprint check results) .

e. Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the BI results so justify, badges issued under these procedures will be suspended or revoked.

2. Short-Term Contractor Personnel:

It is the policy of the DOJ that short-term contractors having access to DOJ information systems and/or DOJ facilities or space for six months or fewer are subject to the identity proofmg requirements listed in items la. and lb. above. The pre-appointment waiver requirements for short-term contractors are:

a. Favorable review of the security questionnaire form;

b. Favorable fmgerprint results;

c. Favorable credit report, if required;5 and

d. Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commensurate BI does not need to be initiated.

A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of issuance. This process can only be used once for a short-term contractor in a twelve month period. This will ensure that any consecutive short-term appointments are subject to the full PIV-I identity proofmg process.

For example, if a contractor employee requires daily access for a three or four-week period, this contractor would be cleared according to the above short-term requirements. However, if a second request is submitted for the same contractor employee within a twelve-month period for the purpose of extending the initial contract or for employment under a totally different contract for another three or four-week period, this contractor would now be considered "long-term" and must be cleared according to the long term requirements as stated in this interim policy.

RFQP05001300002 Page 14 of 33

3. Intermittent Contractors:

An exception to the above-mentioned short-term requirements would be intermittent contractors.

a. For purposes of this policy, "intermittent" is defmed as those contractor employees needing access to DOJ information systems and/or DOJ facilities or space for a maximum of one day per week, regardless of the duration of the required intermittent access. For example, the water delivery contractor that delivers water one time each week and is working on a one-year contract.

b. Contractors requiring intermittent access should follow the Department's escort policy. Please reference the August II , 2004, and January 29, 2001 , Department Security Officer policy memoranda that conveys the requirements for contractor facility escorted access.

c. Due to extenuating circumstances, if a component requests unescorted access or DOJ IT system access for an intermittent contractor, the same pre-employment background investigation waiver requirements that apply to short-term contractors are required.

d. If an intermittent contractor is approved for unescorted access, the contractor will only be issued a daily badge. The daily badge will be issued upon entrance into a DOJ facility or space and must be returned upon exiting the same facility or space.

e. If an intermittent contractor is approved for unescorted access, the approval will not exceed one year. If the intermittent contractor requires unescorted access beyond one year, the contractor will need to be re-approved each year.

4. An individual transferring from another department or agency shall not be re-adjudicated provided the individual has a current (within the last five years), favorably adjudicated BI meeting HSPD-12 and DOJ's BI requirements .

5. The DOJ's current escorted contractor policy remains unchanged by this acquisition notice.

Notes:

1. FIPS 201 is available at: www.csrc.nist.gov/publications/fips/fips201/FIPS-201-022505 .pdf

2. Under HSPD-12, long-term contractors are contractors having access to DOJ information systems and/or DOJ facilities or space for six months or longer. The PIV-1 identity proofmg process, including initiation and adjudication of the required background investigation, is required for all new long-term contractors regardless of whether it is the current practice to issue a badge. The second phase of HSPD-12 implementation (PIV -II) requires badge issuance to all affected long-term contractors.

3. For contractors in position sensitivity/risk levels above level 1, a favorable review of a credit check is required as part of the pre appointment waiver package.

4. In order to avoid a delay in the hiring process, components should request an Advance NAC Report when initiating investigations to OPM. Per OPM' s instructions, to obtain an Advance NAC Report, a Code" 3" must be placed in block" B "of the" Agency Use Only" section of the investigative form. This report is available for all case types.

5.For contractors in position sensitivity/risk levels above Ievell , a favorable review of a credit check is required as part of the pre appointment waiver package.

(End of Clause)

52 .242 .1502 Evaluation of Contractor Performance Utilizing CPARS (Apr 2011)

The services, although not directly supervised, shall be reviewed by the Federal Bureau of Prisons (BOP) staff to ensure contract compliance. The contractor's performance will be evaluated in accordance with FAR 42.15. Contractor monitoring reports will be prepared by the Contracting Officer's Technical Representative (COTR) or Contract Monitor (CM) and maintained in the file .

In accordance with FAR 42.1502 and 42 .1503, agencies shall prepare an evaluation of contractor performance and submit to the Past Performance Information Retrieval System (PPIRS). The BOP utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail address throughout the life of the contract. The contractor will receive and e-mail from the Focal Point thru the following website address webptsmh@navy.mil when the contractor is registered in CPARS. The e-mail will contain a "user ID" and temporary password to register in the CP ARS system. The contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the Contracting Staff/Focal Point.

(End of Clause)

[END OF ADDENDUM TO FAR 52.212-4]

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS- COMM ERCIAL ITEMS

(JAN 2013)

RFQP05001300002 Page 15 of 33

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(I) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7 1 04(g)).

_ Alternate I (Aug 2007) of 52 .2?2-50 (22 U .S.C. 71 04(g)).

(2) ~.233-3 , Protest After Award (AUG 1996) (3 1 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items :

[Contracting Officer check as appropriate.] XX (I) ~~_2QJ.:.§, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (1l.lL$.,_(,1_~.Jg and 1QJJ,$.,C,_:?.4_Q:f) .

_ (2) ~4,:?.QJ.:JJ , Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (4J\J.~.LG .

~~JJlQ1\D).

_ (3) ~2.10-l:J) , Whistleblower Protections under the American Recovery and Reinvestment Act of2009 (June 2010) (Section 1553 of Pub. L. 111-5).