SOW_-_Ortho_Consult.pdf

OBJECTIVE

STATEMENT OF WORK

ORTHOPAEDIC SURGEON CONSULTANT

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution (FCI) and the Federal Detention Center (FDC), Milan, Michigan, has a requirement for Orthopaedic Surgeon Specialist Consultant services. The Government intends to make award of a firm, fixed unit price requirements type contract to an entity which can provide services, for medical evaluations and treatment in the orthopedic Clinic to the inmate population.

This is a non-personal health care services contract, as defined in FAR 37.101, under which the contractor is an independent contractor; the Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered (e.g., professional judgements, diagnosis for specific medical treatments); the contractor is require to indemnify the Government for any liability producing act or omission by the contractor, its employees and agents occurring during contract performance; the contractor is required to ensure that its subcontracts for provisions of health care services, contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance. This is a contractual arrangement and not a personnel appointment to a Federal Civil Service position. Payment shall be based on the provision of an end product, or the accomplishment of a specific task. The results to be obtained, will be entirely within the contractor's own unsupervised determination, and the contractor will not be subject to Government supervision. This contract does not constitute an employer/employee relationship

PLACE OF PERFORMANCE

The place of performance will be the Federal Correctional Institution and Federal Detention Center, 4004 East Arkona Rd, Milan, Michigan 48160.

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QUALIFICATIONS/EXPERIENCE

The Contractorwill providethe Federal Correctional Institution (FCI) and Federal DetentionCenter (FDC) with a physician who possesses a current and valid medical license to practice medicine in the state of Michigan, per Michigan (requirements) law. Must be a graduate of an American Medical Association approved school of medicine with a Doctor's degree in Medicine. Must have completed further studies/training, and have a degree in the field of Orthopaedics Surgery. Must be Board Certified. Each physician shall be covered by the Contractor's professional liability insurance as defined by the solicitation.

Before a new physician is scheduled to work, the contractor will provide the FCI/FDCwith each physician's credentials whichwill be verified by FCI/FDC Health Services staff. Each physician shall undergo a security clearance and background check.

SCOPE OF SERVICES

The physician will be responsible for providing in-house medical orthopedic consultation services to chronic ambulatory inmates, and general population inmates. Services will include minor orthopaedic procedures (casting, injections, neural blocks, etc) evaluating and treating inmates requiring emergency medical care, and performing comprehensive history and physical examinations. Due to JCAHO regulations, as well as BOP Health Services policies, history and physicals shall be completed as scheduled. Detailed medical record documentation must be maintained and deficiencies must be corrected in a timely manner. Other specific duties may involve all aspects of health care delivery which will be performed in accordance with current accepted medical practices and procedures. The physician will complete all data collection and referral report to the Clinical Director as required and in accordance to medical staff bylaws and hospital and Bureau of Prison policy.

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SCHEDULE

The contractor will be required to visit the institution one (1) time per month. Workday will consist of four

(4) hours/sessions per day, not to exceed forty-eight (48) hours per year. Workdays will be selected from Monday through Friday between the hours of 8:00 a.m. to 3:30 p.m. Days or scheduled will be selected and could be change or modified as per mutual agreement within the contractor and the Clinical Director.

Payment is based on the provision of an end service or the accomplishment of a specific result (i.e., completion of a given amount of hours). In the event that full coverage cannot be provided by the contractor on any given visit, the Federal Correctional Institution will reimburse the contractor for a minimum of two hours/sessions work or actual hours worked (whichever greater). The government cannot anticipate the precise quantity of services required. At the beginning and end of each visit, the scheduled physician will sign his/her name in a log book located in the FCI or FDC front lobby/entrance.

Additionally, the contractor will record the time he/she began and terminated the visit.

PERIOD OF PERFORMANCE

The Government intends to make a single award of a firm-fixed price contract. The proposed contract resulting from this solicitation is for a base year, and includes the possibility of four (4) unilaterally exercised option years, for a possible five (5) year contract. The Government is not obligated to exercise any of the option years. The base year period of performance will be from "Date of Award" through September 30, 2007.

SUPPLIES

All supplies that the Contractor may need will be provided by the Federal Correctional Institution. These supplies normally include examination equipment and material for recording findings. Ifspecial examination equipment is required by the contractor, he/she must make this known to appropriate personnel at the Federal Correctional Institution. All medical records will remain the property of the Federal Correctional Institution.

METHOD OF PERFORMANCE

The services, being non-personal and professional in nature, will be provided in the method as considered appropriate in the local community. The services, although not directly supervised, shall be reviewed by a physician on the staff of the Federal Correctional Institution to ensure contract compliance. Contract monitoring reports will be prepared by the COTR and maintained in the contract file.

INMATE MANAGEMENT

The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The Contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the Contractor's scope of work shall abide by all rules, in effect, to ensure the safety and well-being of all participants.

The Contractor is to be constantly aware of security and maintain a professional relationship with the inmates at all times. Any violations of rules and regulations by any inmate are to be brought to the immediate attention of a BOP Staff. Patients shall be accorded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin or religion. Services provided under the sponsorship of the contractor shall be departments/services of the medical department. Staffing shall be commensurate with the expected needs of the patients and within the scope or services offered. If the situation arises, where inmate(s) are required to be provided information, (regarding proposed procedures, follow-ups, scheduling, etc.) the Clinical Director shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director.

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PATIENT MANAGEMENT

The Contractor will be responsible for submitting written reports, evaluations, and/or plans of treatment for all patients evaluated. These reports may be in hand or type written form and addressed to the Clinical Director.

INSTITUTION SECURITY

The Contractor agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. The Contractor will be required to attend an initial orientation program, consisting of approximately four (4) hours, prior to assuming institution involvement. Reimbursement to the Contractor for time spent in institution orientation or other specific security related training will be paid at the contract rate, prorated hourly. The newly contracted physician is required to be interviewed by the Institution's Clinical Director and to be formally oriented to the facility by the Clinical Director or designee.

All contractors shall file written consent to the Federal Bureau of Prisons to conduct an National Crime Information Center (NCIC) check, name check, fingerprinting check (FD-258), and urinalysis. The contractor shall complete an OF-306 (Declaration for Federal Employment, and appropriate resume or optional application) form, complete a Contract Pre-employmentform, and Release of information form, priorto rendering services within the FCI/FDC. ANY CONTRACTOR OR EMPLOYEE OF A

CONTRACTOR THAT DOES NOT RECEIVE A SATISFACTORY REPORT SHALL NOT BE

PERMITTED TO RENDER SERVICES.

MEDICAL RECORDS

Itis understood that, upon request, the contractor will haveaccess to the BOP medical records of inmates forwhom the contractor has provided service. In accordancewith FAR 52.224-1 and 52.224-2, the contractor will occasionally use, disseminate, and/or handle inmates' records thatcontain confidential medical history. All medical records will be handled in accordance with the Bureau ofPrisons Health Information Management (6090.01) Program Statement. Information concerning the medical orcriminal history ofan inmate may only be released by the public information officer oftheFederal Correctional Institution in accordance with the Privacy Act of 1974.

PAYMENT TERMS

Contractors) must provide a means for electronic payment to include bank routing and account number.

Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the30th day after thedesignated billing office has received a proper invoice. The contractor can however offer discount payment terms for prompt paymentsas specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment.

Contractors), if an individual other than a corporation, upon contract award must complete several Human Resource Management forms. The forms are referenced as follows:

1. Direct Deposit (SF-1199A)

2. Federal/State/City/County Tax forms (as applicable)

3. Employee Locator Form (DOJ-233)

4. Race and National Origin Identification (SF-181)

5. Self-Identification of Handicap (SF-256)

6. Employment Eligibility Verification (I-9)

PRICING METHODOLOGY

The contractor shall provide non-personal services, upon request bythe institution as detailed in the Statement of Work. The Government reserves the right to award without discussion. Therefore, each initial quote should containthe quoter's best terms from a cost or pricestandpoint.

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Services are required to be provided in accordance with the Statement of Work (SOW) included in Section A.1. Quoter's are required to submit as part of their quote, a completed copy of the Schedule of Items/Pricing Schedule.

The contract rate for these services shall be on a per session basis. Session lengths are defined as one

(1) hour in length. The contract rate shall include all charges for providing the services of a After Hours Physician. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g. bonding, overhead, profit, supervision, etc.).

The quantity of services to be provided by the contractor is estimated in the Schedule of Items. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions effecting requirements will remain stable or normal. The quoters are required to submit a completed copy of the Schedule of Items, located below, inclusive of the base year and all option periods.

Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

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