solicitation_cover_ltr.docx

U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution P.O. Box 9999, 4004 E Arkona Rd Milan, Michigan 48160

All Interested Parties:

The Federal Correctional Institution, Milan, Michigan, is soliciting quotations under Request for Quotations RFQP04171400008 for subsistence. Please read the RFQ carefully and be sure that all information requested is included in your quote. Missing, changed, or incomplete data will result in the elimination of your quote from further consideration. The Government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government by responsive, responsible bidders.

The quote, signed by an individual authorized to bind the offer or, must be submitted to the address contained within the solicitation posting by 2:00 EST, June 6, 2014.

Facsimile quotes are permitted as long as the document is legible. Fax Number: 734-439-8454.

E-mailed quotes are preferred over facsimile as you may request confirmation of receipt. Primary: lerdmann@bop.gov Secondary: rlarmstrong@bop.gov

The following must be completed and submitted with your offer:

· Information on the second page of this letter.

· Standard Form 1449, Solicitation/Contract/Order for Commercial Items – Please complete blocks 17a, 30a, 30b, and 30c of the SF-1449. Please include your telephone number in Block 17a. Quote only items that meet our required specifications as provided.

· Representations and Certifications (FAR 52.213-3) = Prospective offerors are required to submit Annual Representations and Certifications via the On-line Representations and Certifications Application (ORCA) at http://sam.gov. By submission of a quotation under this solicitation, the quoter acknowledges completion of the annual representations and certifications via ORCA and verifies, by the submission of the quotation, that the representations and certifications currently posted in ORCA were entered or updated within the last 12 months and are current, accurate, complete and applicable to this solicitation. Submission of your quotation constitutes compliance.

· On-line Contractor Central Registration Requirements (CCR) via www.sam.gov . In an effort to create an e-commerce environment, the FAR requires all contractors seeking, or currently doing business with the Government, to register in the Central Contractor Registration (CCR) Database. Quoters should include their Data Universal Number System (DUNS) in their quote. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardees DUNS number into the CCR database. Failure to complete the Representations and Certifications, can result in non-consideration of your quote.

Prospective quoters are cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, shall result in non-consideration of the quote. Accordingly, all communication prior to award shall be directed to the Contracting Officer, in writing. Abstracts of the bids will not be forwarded upon completion of the award.

*Special note: Due to several vendors not being able to fulfill orders and being notified at the last minute, the delivery time has been reduced to two weeks. Orders will be canceled on the 15th day, without exception, so please plan accordingly. If you cannot fulfill the order to be delivered no later than the 14th day, please DO NOT submit a bid.

*** PLEASE PROVIDE THE FOLLOWING INFORMATION ALONG WITH YOUR QUOTE****

Small Business Certification: Yes/No Your Fax #:

Company TIN #:_________________________ DUNS #:

E-mail:________________________ www.sam.gov Registration renewal date: ___________

Quotes being mailed will be submitted to the following address:

Quotes received after the deadline of 2 pm will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

Failure to deliver within the specified date range may cause order award to the next lowest vendor.

All communications regarding this solicitation, including any of a technical nature, must be made in writing to the Contracting Officer. Questions or comments may be faxed to my attention at (734) 439-8454 or submitted electronically to mat at lerdmann@bop.gov. All inquiries received will be considered and responses will be provided when appropriate.

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Lisa Erdmann Contract Specialist image1.png