Specs_FY17-Revised.pdf

FCI WASECA

REFUSE REMOVAL AND DISPOSAL

STATEMENT OF WORK

The contractor shall provide services for refuse removal and disposal of solid and organic waste at the Federal Correctional Institution Waseca, Minnesota.

The contractor shall furnish, install, and maintain all equipment as indicated on the specifications.

The contractor shall comply with all Federal, State, Municipal, and local laws and the regulations of the Environmental Protection Agency.

The contractor will be required to pick-up solid and organic removal of containers when contacted by the Facility Manager, General Foreman, or designee on an as-needed basis on the available capacity remaining in the containers, unless otherwise indicated.

If additional pick-ups are required, the contractor shall make pick-ups at the request of the Government at the agreed upon price of the contract.

The contractor shall notify a Facilities representative, either the Facility Manager or General Foreman, if the Foreman is unavailable, of any problems.

The contractor shall furnish a pick-up ticket with the driver's signature; approximate cubic yards of refuse removed for solid and organic, and obtain a signature of a government representative. The driver shall leave a copy of the pick-up ticket at the Rear Gate.

The contractor shall provide services for a contract period of approximately January 1, 2017 through September 30 for the base year with renewal option years or as indicated by the award of the contract.

The contractor shall comply with all entrance procedures. All individuals entering the secure perimeter of the institution shall be required to pass a security background investigation prior to entrance.

The contractor shall comply with all Federal Government and FCI Waseca rules and regulations according to the specifications under this contract, or the Government has the right to cancel this contract.

TRASH CONTRACT SPECIFICATION

This service will cover the removal and disposal of all solid and organic waste from FCI Waseca and all associated operations with such. The contract will cover cost of the rental/lease of the equipment and the removal and disposal to accomplish this task.

REMOVAL AND DISPOSAL OF GARBAGE AND TRASH

1. There shall be two (2) leak proof, roll-off type trash containers located inside the secure perimeter with a capacity of 30 cubic yards at all times, one (1) for organic material and one (1) for solid waste, and, two (2) trash container of at least six (6) yards capacity, one (1) located outside the secure perimeter near the garage and one (1) located within the secure perimeter (inside the rear gate).

The 30 cubic yard solid and organic containers will be picked up when communicated to the contractor by the FCI Waseca Facility Manager, General Foreman, or designee on an as needed basis based on the available capacity remaining in the containers & requirements of FCI Waseca, MN. The 6 yard containers will be picked up when communicated to the contractor by the FCI Waseca Facility Manager, General Foreman, or designee on an as needed basis based on the available capacity remaining in the containers & requirements of FCI Waseca, MN.

Pick-up of the 30 cubic yard container will occur no earlier than 6:30 a.m. and no later than 8:00 a.m., unless agreed upon by the institution, for security and personnel reasons.

2. Loading and unloading will be accomplished by the contractor.

3. It shall be the contractor’s responsibility to operate the hauling of the refuse and disposal of such in accordance with and abide by all local, county, state and federal regulations and restrictions. The Government shall have the right to inspect any disposal site where concerned refuse is disposed of without prior notification.

4. Contractor must be aware of local weight restrictions, and the responsibility lies with the contractor to abide by these restrictions.

5. Full containers shall not exit the rear gate (Sallyport) of the institution until they have been properly secured by the institution for a period not less than 3 institutional counts, at no additional charge to the Government. If a container has not been properly secured by the institution the contractor will relocate the full container to the rear gate (Sallyport) where it will be staged for a period of not less than 3 institutional counts prior to removal from inside the secured perimeter.

Trash Specifications Page Two

6. The two (2) self-contained 30 yard compactors for solid and organic waste.

The contractor will provide two hinged doors located over the compactor operators access opening in order to prevent access while not in use. The doors will be furnished with non-removable hinges and be constructed of no less than 1/8” metal. The doors will have metal handles constructed of no less than 1/8” metal with enough clearance between the door and handle for a security chain and padlock. The security chain and padlock will be furnished by the Government. The handles will have non-reversible anchors to prevent removal. The two (2) containers loading door shall be fitted with a hasp which may be locked using a Government issued padlock. The two (2) compactors shall be fitted so that it may be locked using a Government issued padlock. The two (2) compactors shall be equipped with a separate key-operated control panel with start, stop, and reverse buttons and both an 80% and 100% capacity indicator lights, a heating element for the hydraulic system to prevent frozen fluid, an enclosed charge box, generate a minimum of 1850 P.S.I. of compaction pressure and include safety control devices that can be operated by staff, compactor feed openings (door) shall be at least 40" by 58" square. The required electrical service shall be 220 volt, 3 phase electrical/hydraulic units. The contractor can provide units requiring different voltage with written approval from the Government.

7. The contractor shall be required to connect compactor to electrical service outlets provided by FCI Waseca. All electrical utility service shall be furnished by the institution at no charge to the contractor.

8. This equipment will be required to have a preventative maintenance program for proper operation. The contractor shall be solely responsible for all equipment, insurance, labor, licenses, permits, maintenance, materials, parts, repairs and tools on rented or leased equipment. The containers will be sanitized by the contractor on a regular basis to minimize odor and bug infestation. The Government reserves the right to inspect all equipment, and to accept or reject any equipment on the basis of said inspection. In the event that the Government rejects a piece of equipment, the contractor shall provide an acceptable replacement no later than the following day on which the contractor received notification thereof. Notification may be done verbally, by telephone, or in writing.

9. Trash may include, but is not limited to, food products, glass, wood, paper products, assorted scrap metal, cardboard, construction material, and small appliances. Hazardous waste shall not be included.

10. Access to the institution grounds is restricted during periods of heavy fog. If there is any question regarding access to the institution the contractor shall contact a Facilities representative, General Foreman or Facility Manager, if Foreman is unavailable, prior to making pick-ups to ensure that access will be granted. No additional fees may be charged to the Government due to conditions beyond the institutions control.

Trash Specifications

Page Three

11. Contractor shall understand that institutional emergencies can occur and the contractor may not be allowed access during that time. No additional fees may be charged to the Government due to institutional emergencies.

12. The successful bidder must dispose all trash/waste in accordance with all

Federal, State, Municipal and local laws and the regulations of the Environmental Protection Agency.

13. The contractor shall be responsible for all trash, garbage, and debris spills from the containers during the process of the removal and/or disposal.

14. There are no salvage rights for the refuse.

15. Any landfill charges are the responsibility of the contractor and will not be paid for by the Government.

16. Before leaving the institution premises, the driver shall provide a written pick-up ticket with driver’s signature, approximate cubic yards of refuse being removed, and obtain a Government representatives signature. The driver shall stop at the rear gate (Sallyport) for Government signature and must leave a copy of the pick-up ticket with that same individual.

17. All contractor employees who enter the secure perimeter must adhere to all FCI

Waseca requirements concerning the conduct, custody and safety of inmates.

All employees must also agree to and pass a security background investigation.

18. The contractor shall provide the Contracting Officer with a copy of their "haulers license" prior to contract award.

19. The contractor shall provide a 24-hour means of contact with a specified representative from the company. This person will be contacted in the event that there is a problem associated with the refuse.

20. The contractor shall be required to provide written operating instructions for the compactor and container no later than the date on which performance of the required services are initiated.

21. Payment will be made monthly, upon receipt of invoice with supporting pick-up tickets from contractor. The invoice must include the actual weight, in tons or cubic yards, of each load, in accordance with Executive Order 13514. Contract award as a result of the solicitation is subject to the Prompt Payment Act - Public Law 97-117 (96 stst, 85, USC 1801).