SOW-Revised.docx

MOBILE MAGNETIC RESONANCE IMAGING (MRI) SERVICES

STATEMENT OF WORK

Subject The Federal Bureau of Prisons (BOP), Federal Correctional Complex (FCC), Florence, Colorado, intends to award a single indefinite delivery/requirements type contract with firm-fixed unit prices to a responsible concern for the provision of Mobile Magnetic Resonance Imaging (MRI) services to be performed onsite at the FCC as set forth in this solicitation. The FCC houses incarcerated male inmates who are being held under the authority of the Federal Government by the BOP within four institutions (United State Penitentiary Administrative Maximum (ADX), United States Penitentiary (USP), Federal Correctional Institution (FCI), and the Federal Prison Camp (FPC).

Place of Performance Services will be performed within the mobile unit, provided by the contractor, at the ADX, USP, FCI, and FPC. Power will be at the work sight for the use by the MRI.

Point of Contact The contractor shall assign a Point of Contact have the full authority to act on behalf of the contractor in all matters relating to the daily operation of the contracted services.

Schedule The contractor will normally work an average of eight (8) hours per visit. Prior scheduled appointments are always required for security reasons. The work day is normally between the hours of 7:00 a.m. and 3:00 p.m., on a day(s) designated by the BOP. Specific days/hours will be subject to mutual agreement between the Health Service Administrator (HSA) and the contractor.

The contractor will be notified in advance of the requested dates of services and the estimated number of inmates to be examined. The HSA will be responsible for defining the schedule. Upon agreement, any changes to the schedule must be coordinated with the HSA or designee. The estimated number of inmates will be determined by the Health Services staff and will vary from session to session. Based upon previously required services, an estimated number of 180 scans per year will be performed.

The contractor will normally be scheduled a month in advance. The MRI services schedule will be flexible to meet the need of the institution based on the work volume and the security needs. Any MRI services may be cancelled or rescheduled under certain circumstances. The institution will make every effort to notify the contractor as soon as possible.

These schedules are subject to change based on the variable needs of the institution(s) and the unpredictable nature of the correctional environment. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to, inclement weather, electrical or mechanical problems, or other security matters.

Education and Experience The contractor or individual performing on behalf of the contractor as the technician must have graduated from a two-year radiography program approved by Colorado and hold valid certifications/licensure as required by the State of Colorado.

The contractor will maintain and comply with all The Joint Commission standards and maintain accreditation by The Joint Commission of radiologic services. Maintain credentialing files on all clinical staff performing services.

The contractor must provide, with their quote, photocopies of documents evidencing ability to meet qualifications to perform required services in Colorado. Examples of documentary evidence include licenses, diplomas, certifications, resumes, etc.

The contractor must meet all the requirements outlined in this Statement of Work and conform to the institution’s security requirements.

Supplies and Equipment All necessary imaging supplies such as film, contrast media, archival media (optical disks), and ancillary items, such as linens and patient gowns, shall be provided by the contractor.

All supplies, materials, and equipment are the responsibility of the MRI services company including the MRI, MRI services technician. A suitable pad, electrical power supply and phone line for the mobile unit will be supplied by the FCC Florence. All supplies intended for use inside the secure perimeter by the contractor will be listed on an inventory sheet and approved by FCC Florence in advance. Note: All medical records remain the property of FCC Florence in accordance with the Privacy Act of 1974.

Health Requirements The contractor shall ensure that the MRI Technician is free of infectious diseases. Any individual performing as a MRI Technician under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. In any such case, the Contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

Description of Duties The services, being non-personal and professional in nature, will be provided in the method as considered appropriate in the local community, in accordance with The Joint Commission standards, and in accordance with BOP policies. These services, although not directly supervised, will be reviewed periodically by institution medical staff to ensure contract compliance. The performance of these services will be monitored and verified by the Contracting Officer’s Representative (COR).

All duties shall be performed in accordance with standards and methods generally accepted within the field of MRI services, and compliance with all Federal and State policy and regulations. The contractor shall adhere to all standards and regulations associated with the Joint Commission, American Correctional Association Foundation/Core Standards for Adult Correctional Institutions, all BOP Policy and Guidelines and the Local Policy and Procedures. The contractor’s performance shall be monitored by the COR. The contractor must have the ability to work with an inmate population from a variety of cultural, regional, racial and ethnic backgrounds. The contractor shall be responsible for, but not limited to:

The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical and/or professional aspects of services rendered (i.e., professional judgments, diagnosis for specific medical treatment). These services, although not directly supervised, will be under the administrative review of the HSA and/or the designated COR.

Policies, Procedures, and Regulations The contractor shall adhere to all federal, state, and local laws and regulations in effect during the term of this contract. Contract staff shall adhere to all policies and procedures prescribed by the BOP relating to the safety, custody, and conduct of inmates.

Inmate Management The contractor will not be responsible for the administrative management of inmates other than to ensure those inmates involved in activities within the contractor's scope of work abide by all rules. Any violation of the institutional rules and regulations are to be brought to the attention of Correctional Services and the HSA in order for prompt and proper action.

All contract personnel providing services under the contract are required to attend an institution orientation course. A "refresher" orientation must be completed annually. Reimbursement to the contractor for institution orientation or other security related training will be at the contract rate. The COR will be responsible for scheduling training for all applicable contract staff.

Institution Security All contract personnel providing services within the confines of the FCC shall have a complete background investigation conducted in accordance with BOP Program Statement 3000.03, A Personnel Manual.

Non-Personal Services The award of this contract will result in a contractual arrangement and will not be considered a personnel appointment with the BOP. The services will not constitute an employer/employee relationship. This is a contractual agreement and not an appointment. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the contractor’s own field of expertise. Payment shall be based on hourly rate and shall be consistent with an amount of time spent conducting pharmacy services. No claims for payment may be made by contractor for administration of program development time. It is the contractor’s responsibility to maintain professional documentation that is in accordance with Department of Justice, BOP, Health Services requirements.

Contractor Restrictions The contractor shall not:

1. Supervise inmates.

2. Supervise BOP staff.

2. Participate in inmate accountability.

3. Formulate policies or procedures.

4. Attend staff recalls or staff functions.

5. Be a member of the Employee's Club.

Quality Control Standards The Government reserves the right to inspect and evaluate all services provided during the performance of this contract, the Government may conduct surveillance of any task, at any time, during the performance of this contract. All surveillance observations will be documented by the COR.

When an observation indicates defective performance, the Contracting Officer may issue a Discrepancy Report to the contractor. The contractor shall address any Discrepancy Report in writing to the Contracting Officer within ten calendar days of notification, indicating any corrective action taken to rectify the deficiency.

Contract Monitoring The contractor’s performance shall be monitored by the HSA or his/her designee on a routine basis. The ultimate award will result in a nonpersonal contract, as defined in FAR 37.401, under which the contractor is an independent contractor. This shall be a contractual agreement only and shall not be construed as a personnel appointment with the BOP. Payment to the contractor shall be based on the provision of an end product or the accomplishment of a specific task. Results are obtained within the contractor's own unsupervised determination. The contractor will not be subject to government supervision. The government may evaluate the quality of professional and administrative services provided but retains no control over the medical and professional aspects of services rendered