rfqp03081600001.pdf

Field Acquisition Office

Re: RFQ-P03081600001-Solid Waste Removal Federal Bureau of Prisons Federal Correctional Institution, Marianna, Florida

Dear Quoter:

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Grand Prairie, Texas 75051

October 9, 2015

This cover letter precedes a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the acquisition of Solid Waste Removal Services for FCI Marianna, Florida. This package contains all the necessary information for submitting a quote for evaluation.

All potential quoters are advised that this solicitation includes the clause FAR 52.212-4 for Commercial Items, which at paragraph (t) System for Award Management (SAM), requires all contractors doing business with the Federal Government to be registered in the SAM database. Quoters should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the SAM database prior to award by entering potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Inspection of the site will be available to all interested quoters . Prior approval is necessary for such a visit and will be coordinated through the institution's Facilities Department.

All quotations must be received on or before the deadline of October 27, 2015, at 2:00 p.m. Central Time. Quotes shall be submitted to the following address:

Federal Bureau of Prisons Field Acquisition Office Attention: Nicole Rumsey, Contract Specialist U.S. Armed Forces Reserve Complex 346 Marine Forces Grand Prairie, Texas 75051

Mailed and hand-carried quotes must be delivered to the Contract Specialist at the address shown above no later than the time specified as the deadline for receipt of quotes. Quoters wishing to hand-carry quotes must provide written notification to the Contracting Officer, no less than 24 hours in advance of arrival, so that arrangements may be made with the base security personnel.

The official point of receipt for hand-carried quotes will be the first floor reception area. PL EASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE O NE LISTED ABOVE. E-mailed quotes will be accepted in pdfformat only and will be deemed received at the time received as indicated on the e-mail notification. E-mails rejected by filters are not the responsibility of the government. Quotes received after the deadline will be handled in accordance with FAR provision 52.212-l(f).

No faxed quotes will be accepted.

Should you have any questions, please make these inquiries in writing. Questions may be submitted via e-mail to nrumsey@bop.gov.

Sincerely, //s//

Nicole B. Rumsey, Contract Specialist Federal Bureau of Prisons

RFQP03081500016 Page 1 of 31

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER 231-15

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER 5.--SOCTCITAITON NUMBER 6. SOLICITATION ISSUE

DATE NUMBER DATE

RFQP0308 I 60000 I 10/9/2015

7. FOR SOLICITATION INFORMATION a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE I LOCAL

CALL: TIME

Nicole Rumsey nrumsey@bop.gov (0) 972-352-4538 (F) 972-352-4545 10/27/2015 17:00:00

9. ISSUED BY CODE I BFAO 10. THE ACQUISITION IS []X UNRESTRICTED oO SET ASIDE: %FOR

Federal Bureau of Prisons D SMALL BUSINESS D WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

Field Acquisition Office D HUBZONE SMALL D

SMALL BUSINESS PROGRAM

NAICS: 562111

BUSINESS EDWOSB U.S. Armed Forces Reserve Complex

D 346 Marine Forces Drive SERVICE-DISABLED

D

SIZE STANDARD: $38,500,00

VETERAN-OWNED

Grand Prairie. TX 75051 SMALL BUSINESS 8(A)

11 . DELIVERY FOR FOB 12. DISCOUNT TERMS 13b. RATING

DESTINATION UNLESS BLOCK IS

MARKED

D

13a. THIS CONTRACT IS A

D SEE

RATED ORDER UNDER DPAS

(15 CFR 700) 14. METHOD OF SLJTATION

SCHEDULE

!xi RFQ IFB D RFP

CODE BMNA 16. ADMINISTERED BY CODE RMNA

15. DELIVER TO Federal Bureau of Prisons Federal Bureau of Prisons FCI Marianna FCI Marianna 3625 FCI ROAD 3625 FCI ROAD ATTN: Contracting Office

MARIANNA, FL 32446 MARJANNA FL 32446

17a. CONTRACTOR/ CODE I I FACILITY I 18a. PAYMENT WILL BE MADE BY CODE I RMNA

OFFEROR CODE

Federal Bureau of Prisons FCI Marianna 3625 FCl ROAD ATTN : Accounting

MARIANNA, FL 32446

Tl'I CDUr\•OC N()

D 17b. CHECK IF REMITIANCE IS DIFFERENT AN D PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICEt:j ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED SEE ADDENDUM

I 19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

TO PROVIDE SOLID WASTE COLLECTION

SERVICES IN ACCORDANCE WITH THE

ST A TEMENT OF WORK. THE SIZE ST AND ARD =

$38.5 MILLION

See Continuation Sheet(s) ( U# Revtru and/or A1tach Additional Shuts as Necessary)

25. ACCOU NTING AND AP PROPRIATION DATA 1 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

~ 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212·1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATIACHED. ADDENDA ~ ARE H ARE NOT ATIACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. 52.212-5 IS ATIACHED. ADDENDA ARE ARE NOT ATIACHED

D 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __ COPIES TO D 29. AWARD OF CONTRACT: REF. OFFER ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH DATED . YOUR OFFER ON SOLICITATION (BLOCK 5)

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, TERMS AND CONDITIONS SPECIFIED. IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFERORICONTRACTOR 31a. UNITED STATES OF AMERICA (S/GNA TURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRIN7)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31 b. NAME OF THE CONTRACTING OFFICER (TYPE OR PR/N7) 31c. DATE SIGNED

Nicole Rumsey

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

I

RFQP03081500016 Page 2 of 31

19. 20. 21 . 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

TOP-

32a. QUANTITY IN COLUMN 21 HAS BEEN

D RECEIVED D INSPECTED D ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:------------

32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d . PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

329. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED 36. PAYMENT 37. CHECK NUMBER

CORRECT FOR

QOMPLETE Q>ARTIAL C}=INAL

I PARTIAL I I FINAL

~. ~RACCOUNTNUMBER 39. SIR VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YYI MM/00) I 42d . TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 212012) BACK

Section 2 - Commodity or Services Schedule

ITEM NO.

0001A

00018

0001C

0001D

0001E

0001F

0001G

0001H

00011

0001J

0002A

00028

0002C

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

SUPPLIES/SERVICES QUANTITY UNIT

BASE YEAR: EFFECTIVE DATE OF AWARD (EDOA) THROUGH

12 MONTH FROM EDOA (RENTAL OF FOUR (4) 33 YARD

0.000000 YR

STATIONARY COMPACTORS

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO

COMPACTORS .

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS .

12.000000 MO

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO

COMPACTORS .

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO

COMPACTORS .

PULL FEE FOR FOUR 33 YARD STATIONARY, SELF 234.000000 EA

CONTAINED COMPACTORS .

UNSCHEDULED PULL FEE FOR 33 YARD STATIONARY, SELF 12.000000 EA

CONTAINED COMPACTORS .

20 YARD TOP- LOAD CONTAINER RENTAL 12.000000 MO

20 YARD FRONT LOAD CONTAINER RENTAL 12.000000 MO

PULL FEE FOR 20 YARD TOP- LOAD CONTAINER. 52.000000 EA

WILL CALL FEE FOR 20 YARD TOP- LOAD CONTAINER. 12.000000 EA

OPTION YEAR 1: 13 MONTH FROM EDOA THROUGH 24 0.000000 YR

MONTH FROM EDOA (RENTAL OF FOUR (4) 33 YARD

STATIONARY, SELF COMPACTORS WITH "ENERGY PACKS".

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO

COMPACTORS .

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO

COMPACTORS .

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO

COMPACTORS.

RFQP03081500016 Page 3 of 31

UNIT PRICE AMOUNT

RFQP03081500016 Page 4 of 31

0002D RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO $ b

COMPACTORS .

0002E PULL FEE FOR FOUR 33 YARD STATIONARY, SELF 234.000000 EA $ b

CONTAINED COMPACTORS .

0002F UNSCHEDULED PULL FEE FOR 33 YARD STATIONARY, SELF 12.000000 EA $ b

CONTAINED COMPACTORS .

0002G 20 YARD TOP- LOAD CONTAINER RENTAL 12.000000 MO $ b

0002H 20 YARD TOP- LOAD CONTAINER RENTAL 12.000000 MO $

00021 PULL FEE FOR 20 YARD TOP- LOAD CONTAINER. 52.000000 EA $

0002J WILL CALL FEE FOR 20 YARD TOP- LOAD CONTAINER. 12.000000 EA $

0003 OPTION YEAR 2: 25 MONTH FROM EDOA THROUGH 36 0.000000 YR $

MONTH FROM EDOA bRENTAL OF FOUR(~ 33 YARD

STATIONARY, SELF C MPACTORS WITH ' NERGY PACKS''.

Option Period

0003A RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO $

COMPACTORS .

00038 RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO $ COMPACTORS .

0003C RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED 12.000000 MO $ COMPACTORS .

0003D RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS . 12.000000 MO $

0003E PULL FEE FOR FOUR 33 YARD STATIONARY, SELF

CONTAINED COMPACTORS .

234.000000 EA $

0003F UNSCHEDULED PULL FEE FOR 33 YARD STATIONARY, SELF 12.000000 EA $

CONTAINED COMPACTORS .

0003G 20 YARD TOP- LOAD CONTAINER RENTAL 12.000000 MO $

0003H 20 YARD TOP- LOAD CONTAINER RENTAL 12.000000 MO $

00031 PULL FEE FOR 20 YARD TOP- LOAD CONTAINER. 52 .000000 EA $

0003J WILL CALL FEE FOR 20 YARD TOP- LOAD CONTAINER. 12.000000 EA $

0004 OPTION YEAR 3: 37 MONTH FROM EDOA THROUGH 48

MONTH FROM EDOA bRENTAL OF FOUR (1j 33 YARD

STATIONARY, SELF C MPACTORS WITH ' NERGY PACKS".

Option Period

0004A RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS .

00048 RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS .

0004C RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS .

0004D RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS .

0004E PULL FEE FOR FOUR 33 YARD STATIONARY, SELF

CONTAINED COMPACTORS .

0004F UNSCHEDULED PULL FEE FOR 33 YARD STATIONARY, SELF

CONTAINED COMPACTORS .

0004G 20 YARD TOP- LOAD CONTAINER RENTAL

0004H 20 YARD TOP- LOAD CONTAINER RENTAL

00041 PULL FEE FOR 20 YARD TOP- LOAD CONTAINER.

0004J WILL CALL FEE FOR 20 YARD TOP- LOAD CONTAINER.

0005 OPTION YEAR 4: 49 MONTH FROM EDOA THROUGH 60

MONTH FROM EDOA gRENTAL OF FOUR (4l 33 YARD

STATIONARY, SELF C MPACTORS WITH 'ENERGY PACKS".

0005A

00058

0005C

0005D

0005E

Option Period

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS.

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS .

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS.

RENTAL OF ONE (1) 33 YARD STATIONARY, SELF CONTAINED

COMPACTORS .

PULL FEE FOR FOUR 33 YARD STATIONARY, SELF

CONTAINED COMPACTORS .

RFQP03081500016 Page 5 of 31

0.000000 YR $ b

12.000000 MO $ &

12.000000 MO $ b

12.000000 MO $ b

12.000000 MO $ b

234.000000 EA $

12.000000 EA $ &

12.000000 MO $ b

12.000000 MO $

52.000000 EA $

12.000000 EA $

0.000000 YR $

12.000000 MO $ b

12.000000 MO $

12.000000 MO $

12.000000 MO $

234.000000 EA $

0005F UNSCHEDULED PULL FEE FOR 33 YARD STATIONARY, SELF

CONTAINED COMPACTORS .

12.000000 EA

0005G 20 YARD TOP- LOAD CONTAINER RENTAL 12.000000 MO

0005H 20 YARD TOP- LOAD CONTAINER RENTAL 12.000000 MO

00051 PULL FEE FOR 20 YARD TOP- LOAD CONTAINER. 52.000000 EA

0005J WILL CALL FEE FOR 20 YARD TOP- LOAD CONTAINER. 12.000000 EA

A. I Statement of Work

PURPOSE

DESCRIPTION I STATEMENT OF WORK

SOLID WASTE REMOVAL SERVICES

FCI MARIANNA

RFQP03081500016 Page 6 of 31

To provide trash removal services for The Bureau of Prisons, Federal Correctional Institution, Marianna. FCI Marianna is located in

Jackson County, Florida. The Federal Correctional Institution complex is comprised of different buildings which are all located on the Bureau of Prisons' property. The buildings are listed referenced as:

Federal Correctional Institution (FCI) Federal Prison Camp (Camp) Shawnee Housing Unit

Dumpsters are located at various positions throughout the complex. It will be a requirement to provide service to each location. The schedule for pulls and delivery is located in the section entitled "Delivery and Performance" with allowances being made for an "as need basis" and "emergency pull service" available within a 24-hour period after notification.

SIZE AND TYPE CONTAINERS

Containers to be furnished by the contractor shall be comparable in design and fabrication to containers manufactured by Dempster

Brother, Inc., Loda!, lnc., A.E. Rausenbach, Inc., or equal and shall be or exceed sizes and capacities as shown in the Schedule of

Containers. The containers are to be equipped with tip lids (if required) and the side doors. Stop latches and release chains are to be open to stops approximately 30 degrees, 60 degrees and 90 degrees, for the conveniences of the user. All larger containers shall be leak proof. Containers used for putrescible waste shall be drain fitted with a threaded plug to facilitate washing. Latched on the end doors shall be manual type or constructed in such a way as not to cause injury when opened.

SIZE AND TYPE OF VEHICLES

The pick-up and hauling vehicle shall incorporate a leak proof body with replaceable door seals and shall be fully enclosed. Vehicles shall be equal to or comparable in design and specification to the equipment manufactured by Dempster Brothers, Inc., Loda!, Inc., A.E. Rausenbach, Inc ., or equal; with the lifting capacity capable of picking up and dumping containers with the capacities shown in

Schedule B. To prevent unreasonable delay in servicing collection stations caused by breakdown of the mechanical containers

RFQP03081500016 Page 7 of 31 handling vehicle, a standby vehicle with a duplicate handling mechanism shall be provided by the contractor. A mechanically operated cover shall be incorporated on the vehicle to operate in such manner as to protect the container in dump position from the wind and to prevent spillage of materials across the back of the truck during dumping operations. Adequate measures will be taken at all time to prevent spillage or scattering to the truck contents by or other means.

CONTAINERS

A. The schedule of containers locations and container sizes included in this contract are specified for the purpose of location adequate receptacles for anticipated refuse generation. The Contracting Officer is authorized to vary such containers and locations as deemed necessary providing the contractor has adequate lead time to make the necessary changes, without additional costs to such reasonable requests.

B. In the event the compactor(s) breakdown, the contractor will provide an extra container at no additional cost to the government, unless the repairs can be made within 24 hours. The size of the container(s) will be determined by the Contracting Officer's

Representative (COR) and approved by the Contracting Officer.

C. All containers shall be painted a uniform color and numbers assigned for the identification purposes. Containers shall be repainted, if necessary, to prevent rust and unsightly conditions.

D. Compactors/Self Contained Units: Rental will be required for a total of four (4) self- contained units/compactors (Locations A, B, C & D) approximately 33 cubic yards in capacity. The contractor shall perform all maintenance, repairs, and cleaning of all equipment associated with the self-contained units.

E. Containers: The contractor shall make available two (2) containers with approximately twenty (20) cubic yard capacities

(locations E and F). The 20 yard containers shall be TOP- loading. The containers shall be standard commercial-industrial type of heavy gauge metal construction and designed for mechanized handling. The container shall be freshly painted at the start of the contract and periodically during the term of the contract to maintain a pleasant appearance. The Contractor's name and local phone number shall be prominently displayed on the container. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the self-contained units.

F. Contractor Vehicles: The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

COMPACTOR KEYS

The contractor will not have access to the keys that operate the two (2) compactors in location A & B (locations described on page

10 of 30). The appointed escort shall be the only authorized individual to unlock and operate the two (2) compactors for the removal by the contractor.

SANITARY CONDITIONS

The contractor will be required to dispose of the miscellaneous trash and non-edible garbage in such a manner as not to cause conditions detrimental to public health or to constitute a public nuisance. The contractor will assume full responsibility for the compliance with all Federal State City and County laws, rules and regulations governing removal of waste materials. Collections must be made in contractors' containers with must be fully enclosed, rat proof, leak proof, fire retardant, kept clean, sanitized and after dumping must be deodorized. Any trash or garbage scattered by the contractor on the institution grounds must be recovered and removed. The pick-up area must be left in a clean sanitary condition. The pick-up area includes all areas within fifteen ( 15) feet of

RFQP03081500016

containers in any direction. Contractor will be required to ensure that the unit is completely empty before returning.

Cleaning of the containers shall be the responsibility of the contractor. All containers will be washed and cleaned inside and out, once a week, during the months of March, April , May, June, July, August, September, and October and once a month November, December, January and February, or as they become malodorous or unsanitary or when determined by the COR.

MAINTENANCE OF CONTAINERS

The contractor shall maintain the refuse containers and equipment in a state of satisfactory repair and appearance.

DISPOSAL FACILITY

The contractor must utilize a disposal facility for trash/waste that is in compliance with all Federal , State, City and County ordinances, laws and regulations. This shall include, but not be limited to, the regulations of the Environmental Protection Agency. A disposal facility is hereby referred to as a landfill which serves a municipal, institutional and/or rural population and is used or to be used for disposal of domestic waste, commercial waste, institutional waste, municipal waste, demolition/construction waste, fanning waste, discarded automobile tires (shredded or halved) and dead animals. The trash shall be removed and disposed of outside Government premises. The disposal of waste shall be in a legal and environmentally safe manner. The contractor shall provide written documentation stating that the approved landfill meets all Federal, State, and Local city regulations.

SUPPLIES OR SERVICES AND PRICES/COSTS TRASH SERVICE

Contractor shall furnish all labor, equipment, vehicles and materials unless otherwise specified herein, necessary for and incidental to the collection and disposal of trash and refuge from indicated pick-up points at the Federal Correctional Institution Marianna complex, 3625 FCI Road, Marianna, FL 32446.

To ensure continuity of essential services, the Contractor shall be prepared to fully commence work on the start date of the contract and should not assume that Government or previous Con- tractor employees will be available to guide, direct or specifically orientate each

Contractor employee.

PERIOD OF PERFORMANCE

Base: Effective Date of Award (EDOA) through 12 months Option 1: 13 months from EDOA through 24 months Option 2: 25 months from EDOA through 36 months Option 3: 37 months from EDOA through 48 months Option 4: 49 months from EDOA through 60 months

DELIVERY AND PERFORMANCE

A. Collections will be provided at FCI Marianna at 4:30 AM CST, for the locations C, D and F. For all other locations, collections will be made between the hours of7:00 AM and 3:00 PM CST.

B. Collections will be provided at the Federal Prison Camp and other outside secured perimeter areas, between the hours of 7:00

AM and 3:00 PM CST for location A, B, and E.

C. Trash will not be segregated prior to pick-up. The "contents" of the compactor including all garbage, refuse and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick-up, shall be thoroughly and completely collected. The compactor's waste material will consist of solid and/or wet waste from Food Service and other departments within the institution. The TOP- LOAD containers will be used solely for construction demolition material. The pick-up schedule may be altered to meet the needs of the institution and the FCI may require additional pulls and will notify the

Contractor in advance as needed. The Contractor must, upon notification from the FCI, complete the additional pulls within 24 hours.

Extra pull charges will not differ from the normal contracted rate on the schedule.

I

RFQP03081500016 Page 9 of 31

LOCATION (A) CAMP FOOD SERVICE

This dumpster shall be stationary with a 33 yard self-contained closed container. This location shall be emptied every two weeks on

Tuesday and on "On Call/As Needed" Basis

LOCATION (B) WAREHOUSE

This dumpster shall be a 33 yard self-contained container. This location shall be emptied on an "On Call/As Needed" Basis

LOCATION (C) FCI FOOD SERVICE

This dumpster shall be stationary with a 33 yard self-contained closed container. This location shall be emptied at 4:30 a.m., Monday, Wednesday, and Friday and "On Call/As Needed" Basis.

LOCATION (D) SHAWNEE UNIT FOOD SERVICE

This dumpster shall be a 33 yard self-contained container. This location shall be emptied on every two weeks on Tuesday at 4:30 a.m.

and "On Call/As Needed" Basis.

LOCATION (E) IVEY WAREHOUSE

This dumpster shall be a 20 yard TOP- LOAD container. This location shall be emptied on an "On Call/As Needed" Basis.

LOCATION (F) MECHANICAL SERVICES

This dumpster shall be a 20 yard TOP- LOAD container. This location shall be emptied on an "On Call/As Needed" Basis.

MISCELLANEOUS INFORMATION

The Bureau of Prisons reserves the unilateral right to change the number of pulls, increase or decrease the size and location of each compactor or container, whenever necessary through a modification to the contract.

Holiday Schedule - In the event a recognized government holiday falls on a scheduled pick up day, the contractor shall treat the next business day as the scheduled pick-up day, within the terms and conditions set forth in the locations addressed above.

Inclement Weather Schedule - Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is re quested by the Contractor and approved by the Contracting Officer.

The contractor will be required to replace those containers/dumpsters that are rentals, if applicable, and service any container modified due to security reasons or orderly institution operation.

Receipts I Invoices: The Contractor shall provide copies of all weight slips and destination slips of all trash removed from FCI Mari anna. The receipts shall be addressed to the COR at the FCI and shall be sent with the invoice for each month. The weight slips are not a basis for payment, they are for record keeping purposes. Each invoice shall provide separate tonnage for each container pull and total amount charged for each.

In accordance with the Federal Bureau of Prisons Acquisition Policy, Part 37.103 the following provisions are applicable to the work being performed in this contract. The service is a contractual arrangement and not a personal appointment; payment is based on the provision of an end product or the accomplishment of a specific result; the service does not constitute an employer/employee relationship; and the contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be closely monitored.

Pursuant to FAR 52.212 (b), Evaluation - Commercial Items, offerors are reminded that evaluation shall be inclusive of the Base year and option periods combined. Pursuant to FAR 17 .203 ( d), offerors may offer varying prices for option years.

The Contractor is solely responsible for full compliance with all Federal , State, Local and Bureau of Prisons laws, policies, rules and regulations . In the event that two or more of the regulations conflict, the strictest of the regulations shall apply. The Contractor shall be responsible for the provision of all equipment, labor, licenses , maintenance, materials, parts, permits, repairs, tools, etc. needed to carry out the requirements of this contract.

RFQP03081500016 Page 10 of 31

CONTRACT COMPLETION

Upon completion of this contract, all Contractor furnished equipment must be removed from the Institution before the final invoice can be paid.

PERSONNEL SECURITY REQUIREMENTS

Once contract is awarded, all contractor' s personnel, including sub-contractors, will be required to successfully complete the security clearance process and obtain security clearance prior to any work being conducted on the premises of FCI Marianna. The majority of the forms may be completed off site, however, all personnel approved must be fingerprinted on site and receive security clearance prior to any work being conducted. This process takes several hours and can best be accomplished if all personnel are processed at the same time. Cell phones are not permitted within the secured perimeter fences of the FCI and Shawnee units. Any recording devices, such as dash cameras, etc. , must be disconnected prior to entering through the secured perimeter fences . If cameras cannot be turned off or removed, they shall be covered to prevent the camera from seeing within the secured perimeter fences. Staff escorts should be allowed to verify that the cameras are disabled or that the lenses are covered. Likewise, transmitting devices, such as CBs, two way communication devices, etc., must be removed or disabled while within the secured perimeter fences. Cell phones and removed equipment can be stored at the Rear Gate office prior to entry and then retrieved upon exiting the secured perimeter.

CONTRACT PRICING

Each prospective contractor must fill out the following Applicable quote forms completely and accurately. Quotes are to include all landfill costs. The Government will evaluate quotations for award to the lowest priced technically acceptable offer. Contractors shall submit photocopies of their landfill permits with their quote. Schedule of proposed new pricing:

THE MONTHLY RENTAL CHARGE SHALL BE DEFINED AS PICK-UP, RETURN AND RENTAL OF THE COMPACT OR I CONTAINERS, ANY SERVICING (MATERIALS, PARTS AND LABOR) THAT IS REQUIRED ON THE RENTAL

MACHINERY AND WILL INCLUDE ANY ENVIRONMENT AL OR FUEL CHARGES.

In the event that a particular dumpster I container is not emptied during any month, the government will only be charged for the rental portion of the charge and will NOT be charged any additional fees, such as " inactivity charges" or similar charges.

Below are the estimated number of pulls per location, per year, based on past years actual pull counts. The contractor is NOT guaranteed a specific number of pulls for any container. The government will not be charged any additional charges due to pulls being below the estimated totals.

A. Camp Food Service- 26 B. Warehouse -20 C. FCI Food Service - 156 D. Shawnee Food Service - 26 E. Ivey Warehouse - 26 F. Mechanical Services - 26

A. I.I Continuation ofSFJ449 Blocks 19, 20, 21 , 22, 23, and 24

CONTINUATION OF SF1449 BLOCKS 19, 20, 21, 22, 23, AND 24

SCHEDULE OF ITEMS/CONTRACT PRICING

The quoter shall complete the following information for the base year and all option years. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract. (e.g. , bonding, overhead, profit, supervision, minimum wages specified in the attached Department of Labor wage determination, etc.). The wage determination is applicable to occupation codes 99730/31362, Refuse Collector/Refuse Truck driver. The Government reserves the right to award without discussion.

Therefore, the initial quote should contain the quoter's best terms from a cost or price standpoint.

Services are required to be provided in accordance with the SOW included in Section A. I . The quoter is required to submit, as a part of his/her quote, a completed copy of Section A.2.1.

RFQP03081500016 Page 11 of 31

PRICING METHODOLOGY

The quantity of services to be provided by the Contractor is estimated in Section A.2.1 Schedule of Items. These estimates are not a representation to a quoter or Contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal. The quoter is required to submit a completed copy of the Schedule of Items, located in Section A.2.1 below, inclusive of the base year and all option period. Pursuant to FAR l 7.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17 .203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. The rates applicable for 52.217-8 option, if utilized, shall be those rates effective in the preceding performance period. FAR 52.217-8 is an option to extend services of any such performance period and therefore the Government's evaluation of quoted pricing is inclusive of all base and options as related to FAR 52.217-8 and FAR 52.217-9. Should the Government elect to exercise the extension authorized by FAR 52.217-8, the total contract price shall increase.

Section 3 - Contract Clauses

A.l ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions--Commercial Items (May 2015)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses Bv Reference

152.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

mus contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed lelectronically at this/these address( es): www.acquisition.gov/far

Clause Title

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Sept 2007)

52.204-4 Printed or Copied Double-Sided on Recycled Paper (May 2011)

52.204-9 Personal Identity Verification of Contractor Personnel. (Jan 2011)

52.212-4 Contract Terms and Conditions--Commercial Items (May 2015)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2011)

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (Apr 1984)

52.253-1 Computer Generated Forms (Jan 1991)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees ofWhistleblower Rights

52 .204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.232-39 Unenforceability of unauthorized obligations (Jun 2013)

Clauses By Full Text

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the effective performance period through the last day of the effective performance period.

. RFQP03081500016 Page 12 of 31

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216- 19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than one (I) pull, the Government is not obligated to purchase, nor is the Contractor obligated to furnish , those supplies or services under the con- tract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of the estimated quantities identified in the Schedule of Items;

(2) Any order for a combination of items in excess of the estimated quantities identified in the Schedule of Items; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in para- graph (b)(l) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regula tion (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limita- tions in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Govern- ment may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, ifthe Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this con- tract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified un der this contract, and ifthe Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(t) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Con tractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as ifthe order were completed during the contract's effective period; provided, that the Con- tractor shall not be required to make any deliveries under this contract after the last day of the effective perofrmance period.

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Of- ficer may exercise the option by written notice to the Contractor within or prior to expiration of the current performance period.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within or prior to expiration of the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 or up to 60 days [60 days unless a different number of days is inserted} before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years, but ex- eluding the exercise of any option under the clause 52.217-8, Option to Extend Service (NOV 1999), which is incorporated into this contract in full text.

(End of clause)

RFQP03081500016 Page 13 of 31

52.218-000 CONTINUING CONTRACT PERFORMANCE DURING A PANDEMIC INFLUENZA OR OTHER NATIONAL

EMERGENCY (NOV 2007)

During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absentee- ism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in Government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce.

Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.

The types of actions a federal contractor should reasonably take to help ensure performance are:

• Encourage employees to get inoculations or follow other preventive measures as advised by the public health ser- vice.

• Cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.

• Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful re- mote work in an emergency.

• Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.

• Establish communication processes to notify employees of activation of this plan.

• Integrate pandemic health crisis response expectations into telework agreements.

• With the employee, assess requirements for working at home (supplies and equipment needed for an extended tele- work period) . Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate.

• Determine how all employees who may telework will communicate with one another and with management to accom- plish work.

• Practice telework regularly to ensure effectiveness.

• Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.

• Identify how time and attendance will be maintained.

It is the contractor's responsibility to advise the Government Contracting Officer if they anticipate not being able to perform and to work with the Department to fill gaps as necessary. This means direct communication with the Contracting Officer or in his/her ab sence, another responsible person in the contracting office via telephone or email messages acknowledging the contractor's notifica tion. The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.

The Department does reserve the right in such emergency situations to use Federal employees, employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of federal Procurement Policy issuance "Emergency Acquisitions", May, 2007 and Subpart 18.2. Emergency Acquisition Flexibilities, of the Federal Acquisition Regulations.

[End of Clause]

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996)

(a) "Unsafe condition" as used in this clause means the actual or potential exposure of contractor or Government employees to a haz ardous material as defined in Federal Standard No. 313, and any revisions thereto during the term of this contract, or any other materi al or working condition designated by the Contracting Officer's Technical Representative (COTR) as potentially hazardous and requir- ing safety controls.

(b) The Occupational Safety and Health Administration (OSHA) is responsible for issuing and administering regulations that require contractors to apprise its employees of all hazards to which they may be exposed in the course of their employment; proper conditions and precautions for safe use and exposure; and related symptoms and emergency treatment in the event of exposure.

(c) Prior to commencement of work, contractors are required to inspect for and report to the contracting officer or designee the pres ence of, or suspected presence of, any unsafe condition including asbestos or other hazardous materials or working conditions in areas in which they will be working.

( d) If during the performance of the work under this contract, the contractor or any of its employees, or subcontractor employees, dis- covers the existence of an unsafe condition, the contractor shall immediately notify the contracting officer, or designee, (with written notice provided not later than three (3) working days thereafter) of the existence of an unsafe condition. Such notice shall include the contractor's recommendations for the protection and the safety of Government, contractor and subcontractor personnel

RFQP03081500016 Page 14 of 31 and property that may be exposed to the unsafe condition.

(e) When the Government receives notice of an unsafe condition from the contractor, the parties will agree on a course of action to mitigate the effects of that condition and, if necessary, the contract will be amended. Failure to agree on a course of action will consti- tute a dispute under the Disputes clause of this contract.

(t) Nothing contained in this clause shall relieve the contractor or subcontractors from complying with applicable Federal, State, and local laws, codes, ordinances and regulations (including the obtaining of licenses and pennits) in connection with hazardous material including but not limited to the use, disturbance, or disposal of such material.

(End of Clause)

52.21-603-70 Contracting Officer' s Representative (COR) (JUN 20 I 2)

(a)Thomas Flowers, Engineering Technician, FCI Marianna,843-387-9400, is hereby des ignated as the COR under this contract.

(b) The COR is responsible, as applicable, for : receiving all deliverables, inspecting and accepting the supplies or services provide here- under in accordance with the tenns and conditions of this contract; providing direction to the contractor which clarifies the contractor effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating perfonnance; and certifying all in- voices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed tenns, conditions, specifications, or cost of the agreement. If as a result of technical discussions it is desirable to alter/change contrac- tual obligations or the Scope of Work, the Contracting Officer shall issue such changes.

52 .. 21-603-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS (APR201 I)

The services, although not directly supervised, shall be reviewed by Federal Bureau of Prisons (BOP) staff to ensure contract compli ance. The contractor's performance will be evaluated in accordance with FAR 42.15 . Contract monitoring reports will be prepared by the Contacting Officer's Representative (COR) and maintained in the contract file .

In accordance with FAR 42.1502 and 42 .1503, agencies shall prepare an evaluation of contractor perfonnance and submit it to the Past Perfonnance Information Retrieval System (PPIRS). The BOP utilizes the Department of Defense (DOD) web-based Contractor Perfonnance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail address throughout the life of the contract. The contractor will receive an e-mail from the Focal Point thru the following website address webptsmh@navy.milwhen the contract is registered in CPARS. The e-mail will contain a "user ID" and temporary password to register in the CP ARS system. The contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the Contracting Staff/Focal Point.

(End of Clause)

52 .24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 20 I (FIPS 20 I) entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase I.

1. Long-Term Contractor Personnel:

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term contract or employee whose background investigation (Bl) process begins on or after October 27, 2005 :

a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form I-9, OMB No. I 615-0047, "Employment Eligibility Verification," and at least one document must be a valid State or Federal government-issued picture ID);

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official;

c. Contractor Personnel must undergo a BI commensurate with the designated risk level associated with the duties of each position. Outlined below are the minimum Bl requirements for each risk level :

• High Risk - Background Investigation (5 year scope)

• Moderate Risk - Limited Background Investigation (LBI) or Minimum Background Investigation (MBI)

• Low Risk - National Agency Check with Inquiries (NACI) investigation

d. The pre-appointment BI waiver requirements for all position sensitivity levels are a:

I) Favorable review of the security questionnaire form ;

2) Favorable fingerprint results ;

3) Favorable credit report, if required;

4) Waiver request memorandum, including both the Office of Personnel Management schedule date and position sensitivity/risk level; and

5) Favorable review of the National Agency Check (NAC) portion of the applicable BI that is determined by position sensitivity/risk level.

A badge may be issued following approval of the above waiver requirements.

Ifthe NAC is not received within five days ofOPM's scheduling date, the badge can be issued based on a favorable review of the Se curity Questionnaire and the Federal Bureau of Investigation Criminal History Check (i .e., fingerprint check results).

RFQP03081500016 Page 15 of 31

e. Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the BI results so justify, badges is- sued under these procedures will be suspended or revoked.

2. Short-Term Contractor Personnel :

It is the policy of the DOJ that short-term contractors having access to DOJ information systems and/or DOJ facilities or space for six months or fewer are subject to the identity proofing requirements listed in items I a. and 1 b. above. The pre-appointment waiver re quirements for short-term contractors are:

a. Favorable review of the security questionnaire form;

b. Favorable fingerprint results;

c. Favorable credit report, if required; and

d. Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commen- surate BI does not need to be initiated.

A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of is suance. This process can only be used once for a short-term contractor in a twelve month period.