Statement_of_Work.docx

Attachment 1

810 FUEL (WOOD CHIPS)

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas, intends to make a single award to a responsible entity for the provision of Biomass Fuel (untreated biomass woodchips) for the Federal Correctional Institution (FCI) located in Estill, South Carolina.

Place of Performance

The contractor shall deliver Biomass Fuel to the Federal Correctional Institution at 100 Prison Road, Estill, South Carolina, 29918. The wood chips are to be delivered to the Biomass Boiler Plant, located outside of the secure perimeter.

Schedule

The working hours for the delivery of this product will be regularly scheduled during a five (5) day work week, Monday through Friday. Each work day will be between the hours of 7:30 a.m. and 4:00 p.m. The contract is based on a history of 3-4 deliveries of 28 tons of Biomass Fuel per work week.

Supplies and Equipment

The delivery of Biomass woodchips will be made by a walking floor (live bottom) trailer, provided by the vendor.

Description of Duties

The contractor shall agree to deliver to FCI Estill Biomass Fuel (untreated biomass woodchips) by a walking floor (live bottom) trailer to FCI Estill from their location. The quoted price shall be per ton of wood chips, to include any delivery fees. All deliveries shall meet the terms and conditions of this Statement of Work. The supplier agrees to deliver up to 4 loads per week unless agreed upon by both parties.

To ensure compliance with the South Carolina Department of Health and Environmental Controls, the boiler is permitted to burn only virgin wood as fuel. The use of any other substance is prohibited without prior written approval from the Bureau of Air Quality. As a result, each load of wood chips supplied will be inspected and received by the on-site FCI Estill representative.

The load tonnage will be per scale/weight ticket provided by the contractor. Each woodchip load shall be accompanied by a numbered load ticket provided in an original and one copy.

The load ticket shall include:

· Company Name

· Load ticket number (assigned by contractor)

· Load/scale ticket date

· Gross and net weight (to the nearest pound and tenth of a ton)

Title to, risk in and responsibility for biomass that conforms to the woodchip specifications shall pass to FCI Estill once such biomass is unloaded onto the pad on-site.

FCI Estill shall have the right, but not the obligation, to sample Seller's delivery of Biomass Fuel for compliance with woodchip specifications. Sampling shall be conducted by FCI Estill's representative. FCI Estill shall bear the costs of analyzing samples. Seller shall bear all costs for any confirmatory analysis, unless the confirmatory analysis shows the biomass meets the woodchip specifications, in which event such costs shall be borne by FCI Estill. No payment shall be due for rejected biomass.

Woodchip Specifications

The Specifications for each and every load of woodchips delivered by Supplier are as follows:

· Size: Two (2) inch minus or less. (NOTE: Two (2) inch minus is defined as the dimensions of the woodchip is no greater than 2 inches on any side.)

· Moisture Content: Moisture content not to exceed 60%.

· Foreign Material: Chips shall be clean (untreated) wood chips and have less than 5% content of dirt, sand, grit, fines, and oversized material.

· Acceptable Fuel: The woodchips shall be clean (untreated) chips with less than 5% foreign material content.

· Treatment of Amendment: None. In accordance with the acceptable sources of fuel, chips shall not contain chemically treated, stained, painted, laminated, or any other finish alterations nor shall they be derived from industrial waste products.

Institution Security

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. Access to the Biomass Boiler Plant will be available only during the scheduled hours, unless prior approval of the Contracting Officer’s Representative is obtained. FCI Estill will provide a staff member to escort and supervise each delivery of Biomass Fuel.

While on institution grounds and prior to departure, the operator, equipment, and vehicle shall be subject to security checks and inspections. The Government reserves the right for security reasons to prohibit certain vendor employees from entering the facility.

Inmate Management

The Contractor shall be constantly aware of security and maintain a professional relationship with the inmates at all times if they come in contact with the inmate population. Any violations of rules and regulations, realized or suspected, are to be brought immediately to the attention of the institution for prompt and proper action.