Combined syn sol -trash removal FCC Coleman.pdf

PDF 76 KB Posted Oct 20, 2010

Attached to: Trash Removal Service
Solicitation number: RFQP03021000009
Issued by: Department of Justice Bureau of Prisons Field Acquisition Office

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Combined Synopsis Solicitation Trash Removal Services FCC Coleman

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Combined Synopsis Solicitation, Federal Correctional Complex (FCC) Coleman Trash Removal Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. This solicitation number for this Request for Quotation (RFQ) is RFQP03021000009. This acquisition will not be set-aside for small business, but will be issued as unrestricted.

GENERAL

The FCC Coleman is located at 846 NE 54 Terrace, Coleman, Florida 33521. The Bureau ofth

Prisons intends to make a single award for the provision of waste removal services to a responsible contractor who can provide the services in accordance with the stated requirements.

The Contractor shall provide complete trash removal services to include pick-up, haul, dump, and relocate for FCC Coleman. The resulting contract shall be a firm fixed price, indefinite delivery, requirements type contract, with a base year and four option years. The base period of performance will be from the date of award through 12 months, and each option year shall be 12 months in duration, in consecutive order, if exercised, at the Government’s unilateral right.

Faith-based and Community-based organizations can submit quotations equally with other organizations for contracts which they are eligible.

EQUIPMENT

Compactors: The contractor shall provide five self-contained compactors (see numbers 1-5 under “SCHEDULES AND PICK UP”) which shall have a minimum of 30 cubic yards in capacity. Four of the compactors will require end load hoppers, one will require a side load. The minimum requirements for the compactors are as follows: a dual piston operating ram, securable metal access lids to the hopper, key controlled push button operated control box for each compactor, and a pressure gauge to measure the compaction level of each compactor. The contractor shall provide complete trash removal services to include rental, pick-up, haul, dumps, relocate, clean, repair, and maintenance, (including hydraulic oil). The containers shall be standard commercial -industrial type of heavy gauge metal construction and designed for mechanized handling. The containers shall be freshly painted at the start of the contract and periodically during the contract to maintain a pleasant appearance. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the compact unit.

Open Top Units: The contractor shall provide one open top container with 30 cubic yard capacity, at the Safety and Recycling area, and one 20 cubic yard container (see numbers 6-7 under “SCHEDULES AND PICK UP”) to be placed at the discretion of FCC Coleman. The containers shall be standard commercial -industrial type of heavy gauge metal construction and designed for mechanized handling. The containers shall be freshly painted at the start of the contract and periodically during the contract to maintain a pleasant appearance. The Contractor shall perform all maintenance, repair, and cleaning of all equipment and components associated with the open top units.

Replacements: The contractor will be required to replace or repair all compactors /containers if broken or damaged, without further cost to FCC Coleman.

Contractors Vehicles: The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for the execution of the contract.

SCHEDULES AND PICK UP

A “pull”, as referenced throughout this requirement document is defined as the action of replacing a full compactor /container with an empty one. Trash will not be segregated prior to pulls. The “contents” of the compactors /containers including all garbage, refuse and trash inside, resting upon or in the immediate vicinity, including waste that might be spilled by collectors during a service visit shall be thoroughly and completely collected. The waste materials will consist of solid and /or wet waste from food service and other departments within the institution. The open top container will be used solely for construction demolition materials.

The FCC will contact the contractor when the open top is full and ready to be pulled, and the contractor must schedule a service visit within 48 hours. All pulls shall be conducted between 3:00 AM and 5:30 AM, holidays included.

Please see the following schedule for anticipated service for the entire contract performance (including the base and all option years):

1. FCC (Low), Food Service, 1 (ea.)- 30 yard compactor - Mondays, Thursdays

2. FCC (Med), Food Service 1 (ea.)- 30 yard compactor - Tuesdays, Fridays

3. FCC (USP I), Food Service 1 (ea.)- 30 yard compactor - Mondays, Thursdays

4. FCC (USP II), Food Service 1 (ea.)- 30 yard compactor - Tuesdays, Fridays

5. FCC (Camp), Food Service 1 (ea.)- 30 yard compactor - Tuesdays

Estimated amount of yearly pulls per year for all compactors (numbers 1 -5): 468

6. Recycling Center, 1 (ea.)- 30 yard open top - On Call (estimated 26 per year)

7. 1 (ea.)- 20 yard open top - On Call (estimated 26 per year) (Location of the 20 yard open top will be determined by the Facility Manager/Contract Monitor.)

Estimated amount of yearly pulls per year for all containers (numbers 6 -7): 52

The combined yearly estimated total pulls, for all compactors and containers (numbers 1 - 7): 520

Each compactor (numbers 1 -5) is estimated to weigh 7 tons, for an estimated yearly total of 3,276 tons of waste to be removed (468 pulls X 7 tons = 3,276 tons).

Each container (numbers 6 -7) is estimated to weigh 4 tons, for an estimated yearly total of 208 tons of waste to be removed (52 pulls X 4 tons = 208 tons).

The total estimated tonnage, to be removed yearly, for all compactors and containers is 3,484 tons.

Schedules of services and /or locations of compactors /containers are subject to change.

Removal and Disposal: Trash shall be removed and disposed of outside Government premises.

The disposal method shall be in accordance with all applicable local, state and Federal Government Health and Sanitation Codes and Regulations. The disposal of waste shall be in a legally and environmentally safe manner. The Contractor must provide written documentation verifying all required permits, stickers, licenses (federal, state, local, etc.) are current and valid for transportation, and disposal of solid waste. The contractor shall provide written documentation stating the approved landfill meets all applicable federal, state and local city regulations.

Holiday Schedule: When a scheduled pull occurs on a federal holiday, the service shall be made at no additional cost to the Government.

Inclement Weather Schedule: Refuse shall be collected during inclement weather unless otherwise approved by the Contracting Officer /Contract Monitor.

SPECIAL QUALIFICATIONS

All licenses and permits required to meet the provision of this contract must comply with applicable local, state, and federal regulations, for the removal and transportation of solid waste materials.

MISCELLANEOUS INFORMATION

The resulting contract shall be a contractual agreement and not an appointment. All duties outlined in the Statement of Work shall be performed in accordance with standards and methods general accepted within the contractor’s own field of expertise. Payment shall be based on the accomplishment of specific results and the results to be obtained shall be verified by the designated Contract Monitor.

The Contractor shall attend all training required by the Bureau of Prisons for contract workers.

In order to ensure proper preparation of the monthly payment voucher, all services must be documented by the Contractor showing the number of service visits per each institution.

Documentation shall also be maintained in the Rear Gate log book at each institution.

CONTRACT PRICING AND METHODOLOGY

Quotes will be based on established quantities of rental equipment, an estimated number of pulls for the containers /compactors and a fixed price per tonnage of solid waste actually removed.

Normal compactors weight loads will average seven tons, but may vary due to items to be disposed. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g., landfill fees, permits, bonding, overhead, profit, supervision, minimum wages, etc.). The Government reserves the right to award without discussion. Quoters are hereby notified that the Government intends to evaluate quotes and extend an offer of contract award to the contractor whose quote conforming to the solicitation, represents the lowest price to the Government, in accordance with FAR 52.212-1(g). The quantity of services to be provided by the contractor is estimated below and are not a representation to a quoter or contractor that the estimated quantities will be required or ordered or that conditions affecting requirements will be stable or normal. Pursuant to FAR 17.203(b), the Governments evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered. Contract pricing shall be based upon a “price per month” basis for rental of equipment as previously described; a “price per pull” basis for removal services; and a “price per ton” basis for landfill charges. A “pull”, as referenced throughout this requirement document is defined as the action of replacing a full compactor /container with an empty one.

CONTRACT CLAUSES

52.252-2 -- Clauses Incorporated by Reference (Feb 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a FAR clause may be accessed electronically at this address:

www.acquisition.gov. Full text copies of Justice Acquisition Regulation (JAR) clauses or BOP clauses may be requested in writing from the Contracting Officer.

52.212-4 Contract Terms and Conditions--Commercial Items (JUN 2010) with addendum to incorporate the additional clauses listed below into this solicitation and any resulting contract.

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010) 52.204-4 Printed or copied doubled-sided on recycled paper (AUG 2000)

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (SEP 2006)

52.209-8 Updates of Information Regarding Responsibility Matters (APR 2010) 52.204-9 Personal Identity Verification of Contractor Personnel (SEP 2007) 52.223-5 Pollution Prevention and Right to Know Information (AUG 2003) 52.228-5 Insurance - Work on a Government Installation (JAN 1997) Workers compensation or Employers liability: $100,000; and General Liability written on the comprehensive form of policy of at least $500,000 per occurrence for bodily injury. Automobile liability: The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

52.232-18 Availability of Funds (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.253-1 Computer Generated Forms (JAN 1991)

The following clauses will be incorporated into a resultant contract in full text with applicable fill-in information, as noted:

52.216-18 Ordering (OCT 1995) - (a) from the first day of the effective performance period through the last day of the effective performance period 52.216-19 Order Limitations (OCT 1995) - (a) less than one pull; (b) (1) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (2) the estimated quantities identified in the Schedule of Items within the current performance period; (b) (3) 30 days; (d) 5 days 52.216-21 Requirements (OCT 1995) - (f) after the last day of the effective performance period 52.217-8 Option to Extend Services (NOV 1999) - prior to expiration of the current performance period 52.217-9 Option to Extend the Term of the Contract (MAR 2000) - (a) on or before the first day of the option period; 60 days; (c) but excluding the exercise of any option under the clause at 52.217-8 which is also incorporated into this contract, shall not exceed five (5) years.

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) - beyond September 30th of the Base year or any option year exercised; beyond September 30th of the Base year or any option year exercised.

52.21-603-70 Contract Monitor (CM) (AUG 2008) (a) George R. Matt, Facility Manager.

52.27-103-72 Department of Justice (DOJ) Contractor Residency Requirement (JUN 2004) 52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005) Continuing Contract Performance During a Pandemic Influenza or other National Emergency

(MAY 2008) (AGD 08-004)

2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (JUN 1996) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (OCT 2010)- (b) 1, 4, 7, 11, 12, 14, 19, 20, 22, 23, 24, 25, 26, 27, 35, 40;

(c)(1) WD 2005-2113 Revision 11, dated 06/15/2010- $10.65 /hr (exclusive of benefits) for occupational code 99730 and $15.69 (exclusive of benefits) for occupational code 31363; (c)(2) $11.25 and $19.44 (exclusive of benefits); (c)(3).

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

In accordance with FAR 22.1016, the FAR clause located at 52.222-42 is incorporated into this contract by reference. Wage rates and fringe benefits that would be paid the contracting activity to the various classes of service employees expected to be utilized under this contract if 5 U.S.C.

5341 or 5332 were applicable are $11.25 and $19.44 per hour, which does not include fringe benefits for a WG-2, Step 2, Refuse Collector and a WG-8, Step 2, Truck Driver, Heavy. This statement is provided for information purposes only and is not a wage determination.

OTHER CONTRACT TERMS AND CONDITIONS

Type of Contract: The resulting contract will be a single award, indefinite delivery/requirements type contract with firm-fixed pricing. It is anticipated that the contract award resulting from this combined synopsis solicitation will be made by November 15, 2010, with an anticipated effective date of December 1, 2010.

Performance Period: The periods of performance of the resulting contract shall be Base Year - Effective Date of Award (EDOA) thru 12 months; Option Year 1 - 13 months from EDOA thru 24 months; Option Year 2 - 25 months from EDOA thru 36 months; Option Year 3 - 37 months from EDOA thru 48 months; Option Year 4 - 49 months from EDOA thru 60 months.

The contractor shall commence performance of services under this contract, by submitting required documentation to initiate security clearance, within 5 calendar days from effective date of award of the contract. In accordance with FAR 46.503 and 46.403(a)(6), the place of acceptance for services under this contract is at the destination, FCC Coleman, located in Coleman, Florida.

Contracting Officer Responsibility: Authority to negotiate changes in terms, conditions, or amounts cited in the resulting contract is reserved to the Contracting Officer. This responsibility will be delegated to the following Administrative Contracting Office by the Procuring Contracting Officer:

In accordance with FAR 42.202 and 42.302, the awarding Contracting Officer will assign the contracting staff at Federal Correctional Complex (FCC) Coleman, 846 NE 54th Terrace, Coleman FL 33521, as the Contract Administration Office (CAO). This assignment will carry with it the authority to perform all normal contract administration functions listed in FAR 42.302(a) as items (1) through (70), to the extent those functions apply to the resulting contract.

This assignment will also include delegation of authority to perform functions specified in FAR 42.302(b) as items (1) through (11).

Security and Investigative Requirements: The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution.

Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contractor employees are allowed access to the institution at the sole discretion of the Warden of the institution.

The program manager at FCC Coleman is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedures may be performed:

1). National Crime Information Center (NCIC) check; 2). DOJ-99 (Name Check); 3). FD-258 (fingerprint check); 4). Law Enforcement Agency checks; 5). Vouchering of Employers; 6).

Resume/Personal Qualifications; 7). OPM-329-A (Authority for Release of Information); 8).

National Agency Check and Inquiries (NACI) check (if applicable); and 9). Urinalysis Test (for the detection of marijuana and other drug usage)

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedure. An individual who does not pass the security clearance will be unable to enter the BOP facility. Any individual employed by the contractor who is deemed not suitable by the BOP requirements will not be granted access to perform services under the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

The service is a contractual arrangement and not a personnel appointment;

Payment is based on an end product or the accomplishment of a specific result;

The service does not constitute an employer /employee relationship; and

The contractor will not be subject to Government supervision, except for security related matters.

However, contractor performance shall be monitored.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-46.

SOLICITATION PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of any FAR clause or provision may be accessed electronically at www.acquisition.gov

52.209-5 Certification Regarding Responsibility Matters (APR 2010) 52.209-7 Information Regarding Responsibility Matters (APR 2010) 52.212-1 Instructions to Offerors - Commercial Items (JUN 2008) tailored to delete paragraphs at c, d, h, and i as they have been determined to be non-applicable to this solicitation. The additional provisions listed below are incorporated into this solicitation via addendum to this provision.

52.212-3 Offeror Representations and Certifications - Commercial Items (OCT 2010) 52.217-5 Evaluation of Options (JUL 1990) 52.222-22 Previous Contracts and Compliance Reports (FEB 1999) 52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation (FEB 1999) 52.233-2 Service of Protest (SEP 2006) (a) Procurement Executive, BOP, 320 First Street, N.W., Room 5005, Washington, D.C. 20534 52.237-1 Site Visit (APR 1984)

2852.233-70 Protests Filed Directly with the Department of Justice (JAN 1998) 52.27-103-71 Faith-Based and Community- Based Organizations (AUG 2005)

Quoters are advised that the Contracting Officer will verify registration in the Central Contractors Registration database (www.ccr.gov) and the Online Representations and Certifications Application (orca.bpn.gov) prior to award of any contract, by entering the potential awardee DUNS number into each database.

Quoters are further advised to mark each individual item within their quote considered privileged or confidential under the Freedom of Information Act with notification that the data is considered confidential and privileged and not subject to mandatory disclosure under the FOIA.

The North American Industrial Classification (NAICS) code is 562111 and the applicable small business size standard is $12.5 million.

SUBMISSION OF QUOTATIONS:

On letterhead or business stationary, the following information is required:

(1) Contractor DUNS Number

(2) Contract pricing for CLIN 0001 shall be based on a “price per month” basis for rental of equipment as previously described. Pricing for CLIN 0002 shall be based on a “price per pull” basis for removal services. Pricing for CLIN 0003 shall be based on a “price per ton” basis for landfill charges. Quoted rates shall be submitted for the following contract line items (CLIN):

CLIN 001: Rental charge of seven compactors /containers, as illustrated under “EQUIPMENT”, on page 1 of this document CLIN 002: Pull fees for all compactors /containers (estimated 520 pulls per year) CLIN 003: Landfill charges (tonnage fees) for all compactors /containers (estimated 3,484 tons per year)

Pricing must be provided for each contract year, to include the Base Year, Option Year 1, Option Year 2, Option Year 3, and Option Year 4. An example format for price quotes is as follows:

BASE YEAR:

CLIN 0001 $__________ per month x 12 months = $ _____________ year

CLIN 0002 $__________ per pull x 520 pulls = $ _____________ year