ATTACHMENT_II_-_Statement_of_Work.pdf

STATEMENT OF WORK 1

Introduction

The United States Penitentiary (USP) Canaan, Waymart, Pennsylvania intends to award a firm fixed price requirements type contract to a responsible quoter for the provision of Bag in Box (BIB) juice beverages, equipment and service.

Place of Performance

Supplies and equipment will be delivered to USP Canaan/Federal Prison Camp (FPC), located at 3057 Easton Turnpike, Waymart, Pennsylvania 18472.

Supplies

1) Bag in Box Beverage

The contractor shall provide five (5) gallon, 9:1 mix ratio, non-alcoholic, non-carbonated, liquid concentrated BIB. The BIB base shall have a six (6) month or better shelf life. The flavor selection will include fruit punch, lemonade, sweet tea, unsweetened tea, and orange. The product supplied may be sweetened with natural and/or artificial sweeteners. Additionally, each flavor, except unsweetened tea, must be Vitamin C enriched and provide a minimum of 30mg of Vitamin C per 8 ounce serving. All products must be Kosher approved and the contractor must provide written documentation for verification.

2) Coffee Beverage Supply

The contractor shall provide coffee base in two (2) gallon cases. The coffee base must be in liquid form and have a shelf of six (6) months or better. The coffee base should be supplied in a ratio of 80:1.

Beverage product must be Kosher approved and the contractor must provide written documentation for verification.

Equipment

1) Bag in Box Beverage

All beverages required will be dispensed by a bag-in-box dispensing system supplied and maintained by the vendor. The contractor will be required to provide beverage racks with the capability to store two (2) five (5) gallon boxes of each product in each location for each machine with switch over connectors on each flavor.

Cold Beverage Dispenser: The contractor shall provide and install six (6) new beverage dispensing units with a minimum of five (5) push button spigots capable of dispensing five (5) flavors without the use of C02. Refurbished equipment will not be accepted. The units must be counter top style.

Additionally, vendor must supply six (6) ice dispensers, capable of holding up to 125 pounds of ice. The unit air compressors must be able to pump beverages up to 300 feet from the Food Service bag-in-the-box room to the dining hall. Due to space limitations, each unit must not exceed 25" wide, 20" deep and 64" high. Each machine will have post mix pumps with fast flow push type juice valves. Product flow rate: 1.1to 1.6 ounces per second. Dispensing unit should accept all cup sizes and handle dispensing of 5:1to 10:1 beverage base products ratios. Each dispensing unit will have a water tap on it.

STATEMENT OF WORK 2

All machines should be equipped with back flow preventers and in-line water filters. All units should be the same make, model and have the same type appearance. The contractor shall provide hasps on each piece of equipment so padlocks can be used to secure the equipment. The equipment should be completely secured with no free access to the internal parts. Contractor shall provide straps, or bars, if needed, to secure unit from being tampered with by other than authorized staff.

Each dispenser shall be equipped with one (1) full set of flavor labels for all dispensing nozzles indicating juice/beverage selection. Replacement labels shall be provided upon request. Upon initial delivery, a supply of ten (10) additional labels per flavor should be provided to the Food Service Administrator (FSA) in the event labels are lost or damaged.

2) Coffee Beverage

Coffee Dispenser: The contractor shall provide, install, and maintain a dispensing system to dispense regular coffee and hot water. The dispensing system must have a filter system that will filter incoming water to protect equipment and ensure a quality product. All machines should be equipped with back flow preventers. Each dispensing unit will heat incoming cold water to a point where suitable coffee temperatures will be maintained (160-180 degrees) when dispensing 600 portions in one hour period.

The dispensing unit must be a push button table top dispensing unit and adaptable to hook up to existing drains on beverage cabinets without spillage onto the beverage bar. The coffee dispensing unit must be self-contained (in cases where concentrate containers are used) and cannot require piping or additional equipment outside the dispensing unit. All coffee units must be completely secured with no free access to the internal parts or supply line and drain tubing. Contractor shall provide hasps, straps, locks, or bars, which will accept a 3/8 inch shank padlock to be provided by the institution if needed to secure unit from being tampered with other than authorized staff. All equipment supplied for this requirement shall be new, not refurbished.

Location and Electrical Requirements

Four (4) BIB dispensing units will be installed in the Inmate Dining Room at the USP, one (1) BIB dispensing unit installed at the FPC Inmate Dining Room, and one (1) BIB dispensing unit will be installed in the USP Staff Dining Room.

Two (2) Coffee dispensing units will be installed in the USP dining room, one (1) Coffee dispenser installed in the USP officers dining room, and one (1) Coffee dispenser installed at the FPC dining room.

Electrical: 115 volt, 3 prong ground outlet, 12 amp service, US & NSF approvals. The contractor shall supply the FSA with electrical requirements for all machines, normally single phase 208/220/240, and electrical receptacle if needed 3 weeks in advance of installation.

Repair and Service

All supplies and tools needed to repair equipment are the responsibility of the contractor. Repair and service of the equipment supplied by the contractor shall be provided throughout the life of the contract at no additional cost to the government. Service will include preventative maintenance checks at least once each quarter. Preventive maintenance shall include a complete check of all dispensing equipment and calibration of syrup/water ratios and coffee/water ratios. Service will also include semi-annual cleaning/sanitizing components. Specific date and time will be mutually agreed on between the Food

STATEMENT OF WORK 3

Service Administrator and contractor. The government shall notify the contractor of any equipment breakdown or failure to dispensers. Requests for repairs will be made by the FSA and/or designee. The contractor shall provide repair service within 24 hours of request, including weekends and holidays. In the event repair cannot be completed within 24 hours, a loaner machine should be delivered and installed within 24 hours of the service call, as to ensure no interruption of service. Service visits will normally be scheduled during regular business hours (7:30a.m.to 3:00p.m.) Monday through Friday.

Schedule and Delivery

The contractor shall deliver and have equipment operational within 30 calendar days from the effective date of awarded contract. USP Canaan may request, at any time throughout the life of the contract, additional equipment or the current equipment moved and/or removed as necessary. All equipment provided shall remain the property of the contractor and shall be retrieved at the contractor’s expense upon the completion of the contract.

USP Canaan will place orders for products as needed. Products shall be delivered Monday through Friday during regular business hours (7:30 a.m. to 3:00 p.m.), with the exception of Federal Holidays.

Deliveries will begin no later than 15 working days after receipt of an order. In general, USP Canaan intends to place quarterly delivery orders for product; however, product orders may vary depending on actual usage.

Institution Security

The contractor agrees to adhere to all security regulations outlined in the contract or as prescribed by the institution in regards to the safety, custody, and conduct of inmates. The employees of the contractor entering the institution will be required to meet certain security requirements prior to entering the institution.