OTV_Vendor_Letter.docx

U.S. Department of Justice

Federal Bureau of Prisons FCI Otisville

May 17, 2017

Dear Quoter:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, FCI Otisville, New York, for the acquisition of various food items for the 4th quarter for FCI Otisville, Otisville, NY 10963. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, vendors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote. All future information about this acquisition, including solicitation amendments, will also be distributed through this site.

All potential bidders are advised that this solicitation includes the clause at FAR 52.204-99, System for Award Management (SAM) Registration, requires all contractors doing business with the Federal Government to be registered in the SAM database, www.sam.gov. Bidders should include their Data Universal Number System (DUNS) number in their bids. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this Clause will result in elimination from consideration for award.

The Government will award to the responsible Vendor whose offer, conforming to the solicitation, is considered to be the best overall value to the Government, in regards to price, delivery, and past performance. This site provides all downloading instructions on how to obtain a copy of the solicitation. Hardcopies of the solicitation will not be available. This solicitation is set aside small business and all interested parties are encouraged to submit a quote. Interested parties are responsible for monitoring the Federal Business Opportunities website to ensure they have any available updates to the solicitation. The anticipated award date is June 23, 2017. Award notices will be posted to the Federal Business Opportunities website.

Each offeror shall carefully read and review each line item offered for bid, paying close attention to the size of the package, description and number of units of issue, etc., requested prior to offering your price. If you need to offer a substitute, please indicate the changes for the item you are bidding on. Be advised that all orders placed will be paid with the government purchase card or by EFT.

Offers shall be received on or before the deadline of June 20 , 2017 by 11:00am Eastern Standard Time, Complete offers will only be accepted via email as the Bureau intends to move to completely paperless procurements and the quote sheets are self-calculating. Emailed quotes should be sent to j1bird@bop.gov.

Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will not be considered. Please call 845-386-6803 if you have any questions. Please note, the quote sheet Attached is in an Excel Format and this is the only format that will be accepted for submittal. DO NOT PRINT AND FILL THIS OUT MANUALLY OR RESCAN THE DOCUMENT AS A PDF.

Sincerely, Joshua Bird Contract Specialist FCI Otisville image1.wmf oleObject1.bin