Attachment II Laboratory Technician SOW.pdf

ATTACHMENT II

Statement of Work

Laboratory Technician

BACKGROUND

Provide Medical Laboratory Technician services to the Health Services

Department at the FCC Petersburg, Virginia. The Contractor shall perform the required services on adult male inmates.

PLACE OF PERFORMANCE:

Services will be performed in the Health Services Units at

FCC Petersburg, in Hopewell, Virginia.

ATTIRE:

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

WORK SCHEDULE:

The contractor shall provide an estimated six (6) one hour sessions per week. Specific days/hours will be subject to mutual agreement between the Health Services Administration (HSA) and the Contractor.

Services will normally be performed between 600 a.m. and 400 p.m.

Monday through Friday excluding Federal Holidays. The schedule services will include a half hour unpaid lunch break.

A session is defined as one hour duration. Planned days off or planned sick days (appointments) shall be coordinated through the Health

Services Administrator (HSA) or Contract Monitor (CM). The contractor and HSA will develop the schedule.

Due to the nature of the correctional setting, delays in performance of work maybe experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are not able to perform a service due to delays, the contractor will be paid for one session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution, the contractor shall provide coverage. If the contractor fails to provide coverage, the

Government may seek contractual remedy.

SERVICES TO BE PERFORMED

Prospective Contractors are advised of the following:

This service is a contractual arrangement and not a personnel appointment;

Payment is based on an end product or the accomplishment of specific result;

This service does not constitute an employer/employee relationship;

and

The Contractor will not be subject to Government supervision, except for security related matters. However, accomplishment of the required services will be monitored by Government staff to ensure contract compliance.

The Contractor shall be required to process 1) lab orders for urine analysis 2) Hemoccult tests and 3) all cultures in accordance with commercial practices in the area, prepare and package specimens for shipping, and deliver subject shipping containers to the FCC

Petersburg front gate for shipment.

The Contractor shall be required to perform basic blood draws for staff and inmates, spin down blood, prepare and package specimens for shipping, and deliver subject shipping containers to the FCC

Petersburg front gate for shipment. The Contractor shall be required to draw blood open, semi-open and locked units, which will require direct contact with inmates.

The Contractor shall be responsible for keeping the work area neatly organized, maintaining the needle/syringe inventory, properly documenting lab request logs, completing related paperwork and filing, and conducting routine equipment checks. The contractor will be required to collect data relating to laboratory efforts

(usage, types of labs studies, prompt receipt of orders and timely return of results by our contract labs, etc.). Additionally, the

Contractor shall be required to scan and sort lab results to be distributed among the providers for review.

The Contractor must be able to work effectively with both staff and inmates in the performance of contract services.

The above information provides a generalized description of some of the activities involved in the scope of work. The contractor must be able to adapt to newly establish policies and guidelines

(i.e. Joint Commission (JCAHO), Bureau of Prisons (BOP), American

Correctional Association (ACA), etc.) to the existing Medical

Laboratory Technician program, as applicable, and help provide support to implement procedures accordingly.

WORK EXPERIENCE/QUALIFICATIONS AND ACADEMIC REQUIREMENTS:

Six months of practical experience as a Medical Laboratory Technician or equivalent. Six months of practical experience as a Medical

Laboratory Technician. Graduation from an accredited Medical

Laboratory Technician Program of 2 years length is preferred, but not required. Medical Laboratory Technician (MLT), American Society for Clinical Pathology (ASCP) or equivalent certification preferred, but not required. Contractor must show proof of practical experience, education, and certification. Failure to provide such proof may result in elimination from award.

SUPPLIES AND MATERIALS

All supplies and materials will be provided by the Federal

Correctional Complex.

HEALTH REQUIREMENTS

The contractor shall ensure the Laboratory Technician is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

METHODS OF PERFORMANCE

The services to be provided are professional in nature, and will be commensurate with JCAHO standards of care. The methods utilized will meet medical practices established in the local community.

These services, although no directly supervised, will be reviewed periodically by the HSA at FCC Petersburg. The performance of these services will be monitored by the CM. The HSA will retain professional responsibility for all patients referred to Health

Service Department.

OTHER REQUIREMENTS

The contract employee may be required to submit to testing for or provide evidence acceptable to the Clinical Director of recent testing for tuberculosis or other communicable diseases. Failure to submit to testing or provide acceptable evidence of recent testing for immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the CM and Contract Administrative Officer, any adverse action taken by any regulatory body involving qualifications. This includes, but is not limited to, suspensions, revocation, restrictions on licensor.

POINT OF CONTACT:

Contractor shall provide a Point of Contact (POC) who shall be responsible for the delivery of services under this contract. The

POC shall have the full authority to act on behalf of the contractor.

The contractor shall designate this individual in writing to the

Contracting Officer prior to the start date of the contract. An alternate POC may be appointed; however, the contractor must identify those times when the alternate shall be the primary POC.

PATIENT MANAGEMENT

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety. The contractor will be responsible for following directives and complying with the

Bureau of Prisons’ Health Services Manual, FCC Petersburg institutional mandates and the Health Service Department’s policies in the management of all patient encounters.

Patients shall be accorded impartial access to treatment or accommodations that are available or medially indicated, regardless of race, creed, sex, national origin, or religion. The contractor shall NOT provide information to the inmates(s). If the situation arises, where inmate(s) are required to be provided information, the HSA, or CM shall provide any information to the inmate(s). The contractor is required to maintain an open line of communication with HSA and CM.

INMATE MANAGEMENT

Provision of services will require frequent and unsupervised contact with inmates. The contract service providers shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The contractor service providers shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the Chief Executive Officer

(CEO). The contractor is to be constantly aware of the security requirements and maintain a professional relationships with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee at FCC Petersburg. The contractor will be required to provide documentation to the CM, or designees, of any infractions of institutional rules and regulations by inmates’.

INVOICE

The contractor shall provide a monthly billing statement to the FCC

Petersburg Accounting Department which accurately reflects days worked, number of sessions and the total amount due for the previous month’s services.

Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment.

In order to ensure proper preparation of payment vouchers, all hours worked must be documented by the contractor, showing the hours worked during each visit. Documentation will be provided on a “Log of

Consultants Visit” form with each entry being signed by the

Contractor.