Solicitation_-_Mortuary_Services.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

July 10, 2013

Re: RFQP01061300031, Mortuary Services

Federal Correctional Complex, Butner, North Carolina

Dear Quoter:

This cover letter precedes a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the acquisition of Mortuary Services for the Federal Correctional Complex in Butner, NC. This package contains all the necessary information for submitting a quote for evaluation.

When submitting quotes, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format, and submission of quotes. Detailed information can be located in Section 5, Solicitation Provisions, of the solicitation.

All potential quoters are advised that this solicitation includes the clause FAR 52.212-4 for Commercial Items, which requires contractors that are doing business with the Federal Government to register in the Central Contractor Registration (CCR) database. The CCR database has been incorporated in the System for Award Management (SAM) database. The website to register is www.sam.gov. Quoters should include their Data Universal Number System (DUNS) number in their offers. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Sealed quotes shall be received on or before the deadline of Tuesday, August 13, 2013, at 2:00 p.m.

Central Time. Quotes shall be submitted to the following address:

Federal Bureau of Prisons Field Acquisition Office Attention: Edna Perry-Carter, Contract Specialist U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, Texas 75051

Mailed and hand-carried quotes must be delivered to the Contract Specialist at the address shown above no later than the time specified as the deadline for receipt of quotes. Quoters wishing to hand-carry quotes must provide written notification to the Contracting Officer, at least 24 hours in advance of arrival, so that arrangements may be made with the base security personnel. The official point of receipt for hand-carried quotes will be the first floor reception area. PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. Quotes received after the deadline will be handled in accordance with FAR provision 52.212-1(f). Faxed and emailed quotes will not be accepted.

Please place any questions you may have in writing and fax them to (972) 352-4545 to my attention. We will consider all questions received and provide responses, where appropriate.

If you have any other questions, please feel free to contact me at (972) 352-4569.

Sincerely, /s/

Edna Perry-Carter, Contract Specialist

RFQP01 061300031 Page 1 of 39

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER ' OMB Clearance Control Number:

OFFEROR TO COMPLETE BLOCKS 12, 17, 23,24 & 30 1103-0018

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE DATE

RFQPO I 061300031 07/ 10/2013

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE I LOCAL

7. FOR SOLICITATION TIME

INFORMATION CALL: Edna Perry-Carter 972-352-4569 08/ 13/2013 14:00:00

9. ISSUED BY CODE I BFAO 10. THE ACQU ISITION IS D UNRESTRICTED OR 0 SET ASIDE: J QQ.QQ %FOR

Federal Bureau of Prisons 0 SMALL BUSINESS D \NOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE \NOMEN-OWNED

Field Acquisition Office D HUBZONE SMALL SMALL BUSINESS PROGRAM

NAICS: 8J22JQ

U.S. Armed Forces Reserve Complex BUSINESS D EDINOSB

346 Marine Forces Drive D SERVICE-DISABLED SIZE STANDARD: DOS VETERAN-OWNED D Grand Prairie, TX 75051 SMALL BUSINESS B(A)

11 . DELIVERY FOR FOB DESTINATION 12. DISCOUNT TERMS 13b. RATING

UNLESS BLOCK IS MARKED

D 13a. TH IS CONTRACT IS A

NET30 RATED ORDER UNDER DPAS

0 SEE (15 CFR 700) 14. METHOD OF SOLICITATION

SCHEDULE

0 RFQ D IFB D RFP

15. DELIVER TO CODE BBVX 16. ADM INISTERED BY CODE BBUX

Federal Bureau of Prisons Federal Bureau of Prisons FCC Butner FCC Butner

OLD C HWY75 OLDNC HWY75

Butner, NC 27509 Butner, NC 27509

17a. CONTRACTOR/ CODE I I FACILITY I 18a. PAYMENT WILL BE MADE BY CODE I BBUX

OFFEROR CODE

Federal Bureau of Prisons FCC Butner

OLDNC HWY75

Butner, NC 27509

TELEPHONE NO.

D 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED D SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

TO PROVIDE MORTUARY SERVICES IN

ACCORDANCE WITH THE STATEMENT OF WORK.

See Continuation Sheet(s) { Usf' Revers~! nml!or Allach ArMilionnl Shrels m; Ne~es.\·wy)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 , 52.212-4 . FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

= 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. 52.212-5 IS ATTACHED. ADDENDA = ARE = ARE NOT ATTACHED

0 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

D 29. AWARD OF CONTRACT: REF. OFFER DATED .

YOUR OFFER ON SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

Edna Perry-Carter 07110/2013

STANDARD FORM 1449 (REV. 0212012)

Prescribed by GSA- FAR (48 CFR) 53.212

RFQP01 061300031 Page 2 of 39

19. 20. 21 . 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

0 RECEIVED D INSPECTED D ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:-------------

32b. SIGNATURE OF AUTHORIZED GOVERNMENT 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED 36. PAYMENT 37. CHECK NUMBER

CORRECT FOR

O coMPLETE 0PARTIAL D FINAL

I PARTIAL I I FINAL

38. S/R ACCOUNT NUMBER 39. SIR VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/00 ) 142d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 212012) BACK

Section

RFQPO 1061300031

Table of Contents Description

Solicitation/Contract Form

Commodity or Services Schedule

CONTINUATION OF SF 1449 BLOCK 19, 20, 21 , 22, 23, and 24 Statement ofWork Contract Clauses

52.216-18 Ordering (Oct 1995) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.24-403-70 Notice of Contractor Personnel Security Requirements (Oct 2005) 52.27-103-72 DOJ Contractor Residency Requirement Bureau of Prisons (June 2004) 52.224-1 02(b) Information Resellers or Date Brokers (Mar 2008) 52.232-19 Availability ofFunds for the Next Fiscal Year (Apr 1984) 52.224-1 02(a)Security of Systems and Data Including Personally Identifiable

Information (Mar 2008) BOP Clause Evaluation of Contractor Performance Utilizing CP ARS (April 2011 ) DJAR-AGD-04-1 0-006 Department of Justice Order 2640-2F (Nov 2008) DJAR-PGD-07-12 Continuing Contract Performance During a Pandemic

Influenza or Other National Emergency (May 2008) 2852.233-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (Aug 2012) 52 .252-6 Authorized Deviations I Provisions (Apr 1984) 52.212-5 Contract Terms and Conditions Required to Implement Statues or

Executive Orders--Commercial Items (Jan 2013) List of Attachments

Special Contract Conditions Solicitation Provisions

ADDENDUM TO FAR 52.212-1, Instructions to Offerors-- Commercial Items (Feb 2012) 52 .216-1 Type ofContract (Apr 1984) 52.233-2 Service of Protest (Sep 2006) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 52.27-103-71 Faith-Based and Community-Based Organization (Aug 2005) 52.209-7 Information Regarding Responsibility Matters (Feb 2012)

5.2 Business Management Questionnaire

52.212-3 Offeror Representations and Certifications (Dec 2012)

Page 3 of39

Section 2 - Commodity or Services Schedule

ITEM NO.

0001A

0001B

0001C

0001D

0001E

0001F

0002A

0002B

0002C

0002D

0002E

0002F

0003A

0003B

0003C

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

SUPPLIES/SERVICES QUANTITY UNIT

Provide Mortua~ Services for FCC Butner, Base Year, Effective 1.000000 YR Date of Award ( DOA) through 12 months from the EDOA

Domestic Shipment Packa~e : Removal and trip to ME, embalming, 75.000000 EA dressing and casketing sui , casket, air tray, 2 death certificates, trip to airport, paperwork.

International Shipment Package: Removal and trip to ME, 5.000000 EA embalming, dressing and casl<eting suit, 20 gauge sealer casket, air tray, 2 death certificates, trip to airport, and paperwork.

Basic Embalming: For preservation of body wh.ile contemplating 5.000000 EA cremation or bunal arrangements.

Cremation Package: Removal and trip to ME, crematory fee , 38.000000 EA cremation container, certified mail for cremains, 2 death certificates, and paperwork.

Local Burial: Removal, trip to ME, embalming, dressin~ and 5.000000 EA casketing , casket, concrete outer container, suit, 2 dea h certificates, trip to cemetery, opening & closing of grave, and paperwork.

Ground Transportation (Per Mile) 1,324.000000 ML

Provide Mortuary Services for FCC Butner, Option Year 1, 13 1.000000 YR months through 24 months from the EDOA

Domestic Shipment Packa~e : Removal and trip to ME, embalming, 75.000000 EA dressing and casketing sui , casket, air tray, 2 death certificates, trip to airport, paperwork.

International Shipment Package: Removal and trip to ME, 5.000000 EA embalming, dressing and casketing suit, 20 gauge sealer casket, air tray, 2 death certificates, trip to airport , and paperwork.

Basic Embalming: For preservation of body while contemplating 5.000000 EA cremation or bunal arrangements.

Cremation Package: Removal and trip to ME, crematory fee, 38 .000000 EA cremation container, certified mail for cremains, 2 death certificates, and paperwork.

Local Burial: Removal, trip to ME, embalming, dressin~ and 5.000000 EA casketing, casket, concrete outer container, suit, 2 dea h certificates, trip to cemetery, open ing & closing of grave, and paperwork.

Ground Transportation (Per Mile) 1,324.000000 ML

Provide Mortuary Services for FCC Butner, Option Year 2, 25 1.000000 YR months through 36 months from the EDOA

Domestic Shipment Packa~e : Removal and trip to ME, embalming, 75.000000 EA dressing and casketing sui , casket, air tray, 2 death certificates, trip to a1rport, paperwork.

International Shipment Packa~e : Removal and trip to ME, 5.000000 EA embalming, dressing and cas eting su it, 20 gauge sealer casket, air tray, 2 death certificates, trip to airport, and paperwork.

Basic Embalming: For preservation of body whi le contemplating 5.000000 EA cremation or bunal arrangements.

RFQP01 061300031 Page 4 of 39

UNIT PRICE AMOUNT

RFQP01 061300031 Page 5 of 39

0003D Cremation Package: Removal and trip to ME, crematory fee , cremation container, certified mail for cremains, 2 death certificates, 38 .000000 EA $ $ and paperwork.

0003E Local Burial: Removal, trip to ME, embalming , dressin~ and 5.000000 EA $ $ casketing, casket, concrete outer container, suit, 2 dea h certificates, trip to cemetery, open ing & closing of grave, and paperwork.

0003F Ground Transportation (Per Mile) 1,324.000000 ML $ $

0004 Provide Mortuary Services for FCC Butner, Option Year 3, 37 months through 48 months from the EDOA

1.000000 YR $ $

0004A Domestic Shipment PackaV,e: Removal and trip to ME, embalming, 75.000000 EA $ $ dressing and casketing sui , casket, air tray, 2 death certificates, trip to airport, paperwork.

0004B International Shipment Package: Removal and trip to ME, 5.000000 EA $ $ embalming, dressing and casketing suit, 20 gauge sealer casket, air tray, 2 aeath certificates , trip to airport , and paperwork.

0004C Basic Embalming: For preservation of body wh ile contemplating cremation or bunal arrangements.

5.000000 EA $ $

0004D Cremation Package: Removal and trip to ME, crematory fee , 38.000000 EA $ $ cremation container, certified mail for cremains, 2 death certificates, and paperwork.

0004E Local Burial: Removal, trip to ME, embalming , dressin~ and 5.000000 EA $ $ casketing , casket, concrete outer container, suit, 2 dea h certificates, trip to cemetery, open ing & closing of grave, and paperwork.

0004F Ground Transportation (Per Mile) 1,324.000000 ML $ $

0005 Provide Mortuary Services for FCC Butner, Option Year 4, 48 months through 60 months from the EDOA

1.000000 YR $ $

0005A Domestic Shipment PackaV,e: Removal and trip to ME, embalming , 75.000000 EA $ $ dressing and casketing sui , casket, air tray, 2 death certificates, trip to a1rport, paperwork.

Period Line Indicator:

Option Period

0005B International Shipment Package: Removal and trip to ME, 5.000000 EA $ $ embalming, dressing and casl<eting suit, 20 gauge sealer casket, air tray, 2 death certificates, trip to airport , and paperwork.

0005C Basic Embalming: For preservation of body while contemplating cremation or bunal arrangements.

5.000000 EA $ $

0005D Cremation Package: Removal and trip to ME, crematory fee, 38.000000 EA $ $ cremation container, certified mail for crema ins, 2 death certificates, and paperwork.

0005E Local Burial: Removal, trip to ME, embalming, dressin~ and 5.000000 EA $ $ casketing, casket, concrete outer container, suit, 2 dea h certificates, trip to cemetery, open ing & closing of grave, and paperwork.

0005F Ground Transportation (Per Mile) 1 ,324.000000 ML $ $

CONTINUATION OF SF1449, page 1 - Block 1: RP#0294-13 Block 10: Size Standard : 7.0 Million; Block 25: Funds will be obligated by individual task orders.

RFQP01061300031

2.0 CONTINUATION OF SF1449 BLOCK 19, 20, 21, 22, 23, AND 24

The Contractor shall provide non-personal services, upon request by the institution as detailed in the Statement of Work (SOW).

The Government reserves the right to award without discussion. Therefore, each initial quote should contain the quoter’s best terms from a cost or price standpoint. Services are required to be provided in accordance with the SOW. Quoters are required to submit, as a part of their quote, a completed copy - SCHEDULE OF SUPPLIES/SERVICES, inclusive of the base year and all option years.

PRICING METHODOLOGY: The quantity of services to be provided by the Contractor is estimated above in Section 2. These estimates are not a representation to an offeror or contractor that the estimated quantities will be required or ordered, or that conditions affecting the requirements will remain stable or normal. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract. "Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), offerors may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

The benefits and wages shall be in compliance with all aspects of the applicable wage determination and the Service Contract Act. You are encouraged to submit multiple quotes representing alternative terms and conditions for commercial items that satisfy the requirements of this solicitation. Each quote submitted will be evaluated separately.

STATEMENT OF WORK – MORTUARY SERVICES

Introduction

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award for the provision of mortuary services to a responsible contractor who can provide the services in accordance with the stated requirements.

Provision of mortuary services may include, but is not limited to transportation, embalming, body preparation, clothing, filing of certificates and permits, casket, shipping, cremation, and burial services. Mortuary services shall be performed for male inmates housed at the Federal Correctional Complex (FCC) located in Butner, North Carolina, who become deceased during incarceration. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

Description of Duties

SEQUENCE OF EVENTS FOLLOWING THE DEATH OF AN INMATE

The Contractor will be contacted by the contracting officer or his/her designee and notified of an inmate’s death. The contracting officer or his/her designee will provide the Contractor with the inmate’s name and location of the body. Within two hours of notification, the Contractor will pick up the body at the FCC Butner Complex or occasionally at a local community hospital. The Contractor will be required to pick up the body within two hours of notification. The Contractor shall deliver all the bodies to the State of North Carolina Medical Examiner’s Office. Once the body is released from the Medical Examiner’s Office, the Contractor shall transport the body to a funeral home for embalming and body preparation.

The contracting officer will notify the Contractor of final arrangement to be made: 1) local burial, 2) cremation, or 3) shipment of remains.

DISPOSITION OF DECEASED INMATES

The Contractor shall provide material and services as follows:

The Contractor shall observe and comply with all state and interstate shipment laws relating to the embalming, preparation, burial, and shipment of the bodies and must be fully observed and complied with, and in any case wherein the state law contains requirements more rigid than the requirements set forth herein, such laws will be controlling.

a. General. Mortuary services are defined as the following: Pickup of the deceased, embalming of the remains, preparation of the deceased, to include the appropriate casket, clothing, filing of certified death certificate, local transportation of remains, providing appropriate shipping containers for long distance shipment of the deceased, and any other requirements as described in this Statement of Work.

The Contractor shall pick up the body and transport it to the North Carolina Medical Examiner’s Office in a suitable closed conveyance. The Contractor’s vehicle may be subject to search. The Contractor will be escorted by the FCC staff to and from the area of the FCC where pick up is required.

Upon written notification from the contracting officer that the body is ready for release from the Medical Examiner’s Office, the Contractor shall transport the body to its mortuary or funeral parlor in a suitable closed conveyance. After embalming and dressing, the Contractor shall transport the body to the air terminal, or local cemetery as directed by the contracting officer or designee. Cemeteries located within a 50-mile radius of the institution will be considered local cemeteries for local burial purposes unless the contracting officer specifies otherwise. The Contractor shall secure or furnish all necessary papers and permits for shipment or internment. Suitable space in the undertaking establishment shall be available for the performance of postmortem examinations when requested by the Government.

b. Burial Cases. There are, in general, two different types of burial cases. Each body shall be embalmed according to its condition and in a manner to ensure thorough preservation of all tissues. All body orifices shall be treated and closed in accordance with state laws. A post-embalming inspection of each body shall be made by the embalmer to determine whether the preservation is uniform and complete, or whether further treatment is required. If further treatment is required, it shall be given before final delivery of the body. The body must be in an acceptable state of preservation at the time of final delivery.

1. Normal Cases. Appropriate when death has been due to disease or other causes, and where there has been little or no mutilation or breakdown of body tissue. For such cases, preservation shall be accomplished by a thorough cavity treatment.

Standard preservative solutions shall be used for the arterial injections and cavity saturation.

2. Autopsied Cases. This will be where a partial or complete autopsy has been made to an extent which will not permit a normal arterial embalming operation. Sectional embalming shall be used to thoroughly preserve the body, including organs, and the inside of the body cavity shall be treated with a hardening compound. The cranial cavity shall be filled with plaster of paris or other suitable material and the calvarium securely replaced. All incisions shall be tightly sutured and treated to prevent leakage.

c. Preparation of Body. The Contractor shall provide complete embalming services, in which performance will include all standard practices to conform to applicable state laws.

1. The Contractor shall restore the body to be as lifelike in appearance as possible, including shaving face and neck, trimming hair of head, neck, and face, dressing hair properly, applying suitable cosmetics, performing derma-surgery and other restorative work as necessary. The body will be placed in the casket in such a manner as to create an appearance of rest and composure, and to assure maintenance of position during shipment or local burial.

2. The Contractor will furnish and dress the body in all appropriate clothing, including cotton undershorts and undershirts, regular length socks, manufactured burial suit of dark or conservative color with a necktie.

d. Casket. A standard size casket, manufactured in accordance with minimum industry standards shall be furnished as follows:

(1) METAL. State perfection cut, 20 gauge steel shell, light copper or grey with no shading, lacquer finish, interior plain panel, ivory twill, no shirring, and matching color hardware (handles).

OR

(2) WOOD. Cloth covered, State perfection cut, ivory panel, solid shirred, silver hardware, manufactured in accordance with minimum industry standards.

ALTERNATE

(3) SEALED. Metal, 20 gauge steel shell, constructed in accordance with industry standards of commercial practice so as to form a hermetic seal which will prevent leakage or escape of odors when properly closed and sealed. This item to be furnished only when ordered, as in the case of death by communicable disease, to meet pertinent state or interstate regulations, or in cases of badly decomposed or odoriferous body.

(4) When required due to the size of the deceased, an oversized casket shall be furnished without additional cost.

e. Outside Container. Each casket shall be furnished with one of the following types of outside containers, depending upon the type of service required.

(1) In cases of shipment by air, either a commercial air shipping bag used by commercial airlines or an air shipment tray available for purchase and used by Funeral Directors shall be provided.

(2) In case of local burial, rules and regulations of the cemetery in which internment is made shall govern the type of container to be furnished. Unless otherwise specified, the outside container furnished shall be constructed of one inch seasoned wood manufactured in accordance with the best modern practice. No handles will be required.

(3) In cases of shipment by rail and/or foreign shipments, the outside shipping container shall be constructed of one inch seasoned wood in accordance with best modern practices and equipped with bolted handles complying with laws governing the same.

f. Shipping of Body. The Contractor shall be responsible for scheduling shipping arrangements for transportation of the body.

It is the policy of the BOP to pay for transportation to the inmate’s residence of record or place of trial.

When shipment of the body is required, the contracting officer or his/her designee shall view and inspect the body prior to departure and take photographs. In all cases, the Contractor will take a close-up, color, photograph of the upper half of the dressed, prepared, and casketed body.

The Contractor shall coordinate shipments to foreign countries. The Contractor will also work with the contracting officer concerning shipment of each body to: 1) exchange information concerning the name, address and phone number of the receiving funeral home, 2) name and location of cemetery and date of burial, if known, 3) exchange information necessary to complete death certificates and other necessary legal documents, and (4) provide shipping arrangements to include times, dates, flight numbers, airlines, airports, airway bill number and cost. The Contractor will notify the receiving funeral home concerning all shipping arrangements, while the FCC staff will notify and communicate with the deceased inmate’s next of kin regarding burial/shipping details.

The following methods may be authorized for transportation:

1. Airline Transportation. If the location is such that transportation by air is beneficial to the Government, these transportation services will be required. The Contractor shall coordinate required shipping arrangements. Additionally, the Contractor must ensure compliance with all federal regulations governing shipment of remains, for both domestic and international destinations.

The Contractor will arrange and pay for all air freight to ship body to the designated location. The Contractor will be entitled to reimbursement of any associated costs. This cost will be a separate charge to the established prices in the Schedule of Supplies/Services. The Contractor will be required to submit detailed itemized invoices for payment with a copy of the air freight bill.

2. Ground Transportation. Instances where a transportation destination is local or when it is beneficial to the Government, transportation by ambulance or hearse will be required. The Contractor will be responsible to transport the body in this manner.

Transportation of the deceased will be considered local if the destination is within a 30 mile radius of the FCC. Any mileage in excess of 30 miles will be paid at the rate established for the current contract year.

3. Rail Transportation. Shipment by rail will only be required when all other transport options have been exhausted.

CREMATION

(1) If requested by the Government, or due to extended time between death and receipt of all necessary legal documentation, normal arterial embalming will be performed in accordance with all standard practices, conformance with applicable state laws and as outlined in PREPARATION OF BODY above. Prior approval will be obtained from the Government before embalming.

(2) The Contractor will be notified as soon as WRITTEN VERIFICATION from the legal next of kin, has been received to authorize cremation.

(3) The Contractor will provide for crematory services that conform to standard practices and all applicable state laws, and shall ensure the identity of the remains.

(4) A standard container shall be provided that is sealed and capable of transportation through the USPS or other common carrier.

(5) Shipment of remains to the next of kin will be made by either the Contractor or the crematory, and will be sent first class, certified return receipt

NOTE: If the inmate died prior to the arrival of the next of kin for visitation purposes, the relatives will be allowed to view the body. The Contractor will be required to allow up to 15 minutes for viewing the body at no cost to the Government.

The resultant contract will require the Contractor to operate a limited system of records as identified for medical treatment documentation, and require adherence to the Privacy Act of 1974. Death Notices will not be placed in any media type newspaper. The Contractor shall not provide any information to sources other than the contracting officer or his/her designee. All requests for information shall be immediately referred to FCC Butner.

Local Burial

For provision of local burial services a cemetery located within a 30-mile radius of the FCC will be considered local. The Contractor will notify the Contracting Officer’s Representative (COR) of the cemetery to be utilized for local burials within 10 days of award.

When local burial services are ordered, an FCC chaplain will view the body prior to burial, as well as, conduct or supervise a brief grave-side ceremony. The Contractor shall secure all necessary papers and permits for internment and work with the contracting officer and institution chaplain to schedule an acceptable time and date for local burial.

Certified Death Certificates

The contracting officer will be responsible for obtaining all necessary information for the Contractor to complete and file a certified death certificate, copies of which will be submitted to the FCC along with an invoice for services rendered. At a minimum two (2) certificates should be submitted; however, additional certificates may occasionally be ordered.

Special Qualifications Required

The Contractor will supply proof of licensing. The Contractor will also maintain insurance necessary to cover all potential losses.

The Contractor will hold harmless the FCC Butner from all third party claims that may arise from the operation of this contract.

Institution Security

The Contractor agrees to adhere to all regulations prescribed by the institution for safety, custody and conduct of inmates. The Contractor's staff shall submit to a background investigation and drug testing and may be required to attend a security orientation program prior to assuming duties within the institution.

Miscellaneous Information

This is a contractual agreement and not a Civil Service appointment. As specified in FAR 37.101 "Nonpersonal Service Contracts" means a contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor's own field of expertise. Payment shall be based on the accomplishment of specific results, and the results to be obtained shall be entirely within the Contractor's own unsupervised determination. The COR will periodically evaluate the Contractor's performance of the contract. In this evaluation, the performance of the Contractor will be evaluated by the COR. If the performance of an individual is deemed unacceptable based on the COR, that individual will no longer perform those duties. In this event, the Contractor will be responsible for replacing that individual.

The Contractor is solely responsible for full compliance with all Federal, State, and Local laws, policies, rules and regulations governing provision of required services. In the event that two or more of the regulations conflict, the strictest of the regulations shall apply. The Contractor shall be responsible for the provision of all equipment, labor, licenses, maintenance, materials, parts, permits, repairs, tools, etc. needed to carry out the requirements of this contract.

Payment Terms

It is the preference of the FCC to receive detailed itemized invoices for payment. The Contractor must provide a means for electronic payment to include bank routing and account number. Payment terms shall be as specified in FAR 52.212-4(g), which states the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the Government accepts the services performed by the Contractor.

The Contractor can, however, offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation.

Section 3 – Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Jun 2013)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4

Clauses by Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far

Clause Title 52.203-3 Gratuities (Apr 1984) 52.204-4 Printed or Copied Double-Sided on Recycled Paper (May 2011) 52.204-9 Personal Identity Verification of Contract Personnel (Jan 2011) 52.204-13 Central Contractor Registration Maintenance (Dec 2012) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.228-5 Insurance – Work on a Government Installation (Jan 1997) 52.232-18 Availability of Funds (Apr 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.242-13 Bankruptcy (Jul 1995) 52.253-1 Computer Generated Forms (Jan 1991)

Clauses by Full Text

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the first day of the effective contract period through the last day of the effective contract period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

[End of clause]

52.216-19 Order Limitations (Oct 1995)

a) Minimum order. When the Government requires supplies or services covered by this contract in an amount less than $50.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of the estimated quantities within the current performance period as identified in Section 2;

(2) Any order for a combination of items in excess of the estimated quantities within the current performance period as identified in Section 2; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

[End of clause]

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the effective contract period.

[End of clause]

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the current performance period.

[End of Clause]

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

a) The Government may extend the term of this contract by written notice to the Contractor prior to the expiration of the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, but excluding the exercise of any option under the clause 52.217-8, Option to Extend Services, which is incorporated into this contract in full text, shall not exceed 5 years.

[End of clause]

52.24-403-70 Notice of Contractor Personnel Security Requirements (OCT 2005)

Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201) 1 entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase I.1. Long-Term Contractor Personnel:

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 contractor employee whose background investigation (BI) process begins on or after October 27, 2005: a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form I-9, OMB No. 1615-0047, "Employment Eligibility Verification," and at least one document must be a valid State or Federal government-issued picture ID);

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official;

c. Contractor Personnel must undergo a BI commensurate with the designated risk level associated with the duties of each position. Outlined below are the minimum BI requirements for each risk level:

High Risk - Background Investigation (5 year scope) Moderate Risk - Limited Background Investigation (LBI) or Minimum Background Investigation (MBI) Low Risk - National Agency Check with Inquiries (NACI) investigation

d. The pre-appointment BI waiver requirements for all position sensitivity levels are a:

1) Favorable review of the security questionnaire form; 2) Favorable fingerprint results; 3) Favorable credit report, if required;34) Waiver request memorandum, including both the Office of Personnel Management schedule date and position sensitivity/risk level; and 5) Favorable review of the National Agency Check (NAC) 4 portion of the applicable BI that is determined by position sensitivity/risk level.

A badge may be issued following approval of the above waiver requirements. If the NAC is not received within five days of OPM's scheduling date, the badge can be issued based on a favorable review of the Security Questionnaire and the Federal Bureau of Investigation Criminal History Check (i.e., fingerprint check results). e. Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the BI results so justify, badges issued under these procedures will be suspended or revoked. 2. Short-Term Contractor Personnel:

It is the policy of the DOJ that short-term contractors having access to DOJ information systems and/or DOJ facilities or space for six months or fewer are subject to the identity proofing requirements listed in items 1a. and 1b. above. The pre-appointment waiver requirements for short-term contractors are:

a. Favorable review of the security questionnaire form; b. Favorable fingerprint results; c. Favorable credit report, if required;5 and d. Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commensurate BI does not need to be initiated.

A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of issuance. This process can only be used once for a short-term contractor in a twelve month period. This will ensure that any consecutive short-term appointments are subject to the full PIV-I identity proofing process.

For example, if a contractor employee requires daily access for a three or four-week period, this contractor would be cleared according to the above short-term requirements. However, if a second request is submitted for the same contractor employee within a twelve-month period for the purpose of extending the initial contract or for employment under a totally different contract for another three or four-week period, this contractor would now be considered "long-term" and must be cleared according to the long-term requirements as stated in this interim policy.

3. Intermittent Contractors:

An exception to the above-mentioned short-term requirements would be intermittent contractors.

a. For purposes of this policy, "intermittent" is defined as those contractor employees needing access to DOJ information systems and/or DOJ facilities or space for a maximum of one day per week, regardless of the duration of the required intermittent access. For example, the water delivery contractor that delivers water one time each week and is working on a one-year contract.

b. Contractors requiring intermittent access should follow the Department's escort policy. Please reference the August 11, 2004, and January 29, 2001, Department Security Officer policy memoranda that conveys the requirements for contractor facility escorted access.

c. Due to extenuating circumstances, if a component requests unescorted access or DOJ IT system access for an intermittent contractor, the same pre-employment background investigation waiver requirements that apply to short-term contractors are required.

d. If an intermittent contractor is approved for unescorted access, the contractor will only be issued a daily badge. The daily badge will be issued upon entrance into a DOJ facility or space and must be returned upon exiting the same facility or space.

e. If an intermittent contractor is approved for unescorted access, the approval will not exceed one year. If the intermittent contractor requires unescorted access beyond one year, the contractor will need to be re-approved each year.

4. An individual transferring from another department or agency shall not be re-adjudicated provided the individual has a current (within the last five years), favorably adjudicated BI meeting HSPD-12 and DOJ's BI requirements.

5. The DOJ's current escorted contractor policy remains unchanged by this acquisition notice.

Notes:

1. FIPS 201 is available at: www.csrc.nist.gov/publications/fips/fips201/FIPS-201-022505.pdf

2. Under HSPD-12, long-term contractors are contractors having access to DOJ information systems and/or DOJ facilities or space for six months or longer. The PIV-I identity proofing process, including initiation and adjudication of the required background investigation, is required for all new long-term contractors regardless of whether it is the current practice to issue a badge. The second phase of HSPD-12 implementation (PIV-II) requires badge issuance to all affected long-term contractors.

3. For contractors in position sensitivity/risk levels above level 1, a favorable review of a credit check is required as part of the pre-appointment waiver package.

4. In order to avoid a delay in the hiring process, components should request an Advance NAC Report when initiating investigations to OPM. Per OPM ' s instructions, to obtain an Advance NAC Report, a Code " 3" must be placed in block " B " of the " Agency Use Only " section of the investigative form. This report is available for all case types.

5.For contractors in position sensitivity/risk levels above level 1, a favorable review of a credit check is required as part of the pre-appointment waiver package.

[End of Clause]

52.27-103-72 DOJ Contractor Residency Requirement Bureau of Prisons (Jun 2004)

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have:

1. Legally resided in the United States (U.S.); 2. worked for the U.S. overseas in a Federal or military capacity; or 3. been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries: Http://www.opm.gov/employ/html/citizen.htm

By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

[End of Clause]

52.224-102(b) Information Resellers or Data Brokers (Mar 2008)

Under this contract, the Department obtains personally identifiable information about individuals from the contractor. The contractor hereby certifies that it has a security policy in place which contains procedures to promptly notify any individual whose personally identifiable information (as defined by OMB) was, or is reasonably believed to have been, lost or acquired by an unauthorized person while the data that originated with the Department, or reflects sensitive law enforcement or national security interest in the data, the contractor shall notify the Department Contracting Officer so that the Department may determine whether notification would impeded a law enforcement investigation or jeopardize national security. In such cases, the contractor shall not notify the individuals until it received further instruction from the Department.

[End of Clause]

52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond September 30 of the base year or any option year exercised. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the base year or any option year exercised, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

52.224-102(a) SECURITY OF SYSTEMS AND DATA INCLUDING PERSONALLY IDENTIFIABLE INFORMATION (Mar 2008)

a. Systems Security:

The work to be performed under this contract requires the handling of data that originated within the Department, data that the…