02- SOW for LEAD Cosmetology Instruction.pdf

RFQP01011100006

Attachment 002 – Specifications and Requirement Description

Statement of Work – LEAD COSMETOLOGY INSTRUCTOR SERVICES

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to establish a firm-fixed price type contract for the provision of Cosmetology Instruction Services to be rendered on-site at the Federal Prison Camp (FPC) located in Alderson, West Virginia. FPC Alderson requires the services of Lead Cosmetology Instructor. FPC Alderson is a minimum security facility housing approximately 1075 female inmates. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

Place of Performance- Contract services will take place in the Education Department located at Glen Ray Road, Alderson, West Virginia 24910.

Scope of Work- The contractor will provide a Lead Cosmetology Instructor to direct a Cosmetology training program which will focus on required training for students to complete the West Virginia State Board of Cosmetology license requirements. The initial training course is in place but will need to be developed by the contractor to maintain State of West Virginia requirements. The contractor will work closely with the Supervisor of Education to establish all needed materials/resources for this program.

1. Each Cosmetology Instructor will train students in cosmetology with skills to include:

a) Every student will be on a program plan to complete a course study consisting of a minimum of two thousand hours.

b) Students shall perform practical work for the first three hundred hours on mannequins only.

c) Directs activities of other students in maintenance of classroom or in ordering or receiving of materials for the program as needed.

The contractor will provide a training program that consists of twenty percent classroom training and eighty percent live work. (The live work will be performed by students being directly supervised in the completion of the live work on students using the most up-to-date equipment, to plan work/activity schedules, for understanding this career field.)

2. The contractor will help the advanced student develop the skills to manage the classroom operations. He or she will also develop the students to chair planning committees that will be used to improve communication and increase community awareness of the program.

A course outline which provides job entry skills is required. This course description/outline will provide entry and completion requirements for vocational training.

Activities will include various professionally accepted teaching methodologies, which include lectures, class work and individual work. Safety regulations will be adhered to at all times.

3. The contractor is required to provide a curriculum/course outline of class learning experiences. Completion criteria will follow commercially established standards in this field. The contractor will coordinate learning opportunities with daily live work as much as possible.

4. The contractor will also have duties and responsibilities with the maintaining of supplies and with inventories. The contractor will also assist in paperwork which will be completed for testing of inmate participants for certification in this program.

5. The contractor will be responsible for conducting pre-entrance exams and interviews for new students.

6. The contractor will prepare all lesson plans and test materials for each chapter (32 chapters, law and 2,000 hour exam)

7. The contractor will record all theory and practical grades for the State of WV Board of Cosmetology transcripts.

8. The contractor will keep and record all student hours daily to be sent to the WV State Board on the first of each month.

9. The contractor will prepare all final paperwork and applications for each student test with the National Independent Cosmetology Testing Group, D.L. Roope and Associates.

10. The contractor will complete monthly evaluations for team and inmate pay sheets.

11. The contractor will conduct monthly meetings for safety and pertinent classroom issues.

The contract instructor may be required to participate in team meetings, education departmental meeting or other meeting, relating to the services to be provided by the terms of the contract, in order to update staff on the progress of inmate students.

Qualifications- Persons providing Lead Cosmetology Instructor services must hold and maintain current “Certification as an Instructor” issued by the West Virginia State Board of Barbers and Cosmetologists. Teaching experience in a correctional setting is preferred, although not required. Contractor must provide documentation with quote to be considered responsive.

Schedule- The Lead Cosmetology Instructor will conduct approximately 30 sessions weekly, generally to be performed in three eight-hour sessions and one six-hour session. All sessions will be performed Monday through Friday, excluding federal holidays. A firm schedule will be developed at the beginning of the contract period and may include evening classes subject to the mutual agreement of the contractor and Government. Any deviation from the work schedule must be approved in advance and mutually agreed upon between the contractor and the contract monitor (CM) and with the Contracting Office being notified in writing. Orders for instruction services are not expected to exceed thirty (30) hours per week, regardless of schedule changes.

Supplies- All supplies and equipment will be provided by FPC Alderson. Selection of materials to be used will be subject to approval by the Supervisor of Education. The contractor is responsible for controlling all inventory and bin cards and requesting items for purchase as needed.

Method of Performance- The services, being non-personal and professional in nature, will be provided in the method as considered appropriate in the local community. The performance of these services will be verified by a designated CM.

Inmate Management- Provision of services under this contract will require frequent and unsupervised contact with inmates. The instructor will not be responsible for the direct management of inmates, other than to ensure that those inmates involved in activities within the contractor’s scope of work shall abide by all rules in effect to ensure their safety and well-being.

The contractor will notify the CM or SOE, if problems or questions arise about inmates’ behavior or demeanor.

Institutional Security- The contractor agrees to adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates. The contractor shall attend an initial and annual four hour security and BOP procedures orientation training session prior to assuming institution involvement. A “refresher” orientation must be completed annually. Participation in training will be reimbursed at the current year’s session rate. The contractor agrees to adhere to all security regulations pertaining to contractors at the FPC. Contractor employees will be allowed access to the institution at the sole discretion of the Chief Executive Officer (CEO). Any individual performing under this contract may be removed if it becomes apparent that his or her conduct does not reflect the conduct of that prescribed for those people performing under non-personal service contracts.

CONTRACT PRICING/SCHEDULE OF ITEMS:

Pricing Methodology- The contract rate for service will be on a per session basis, where a session is defined as one hour in duration. Pricing shall be inclusive of all charges (i.e., wages, insurance, overhead, profit, etc.). Please note that there will be minimal processing time required to enter the institution that should be reflected in the price quoted.

Quoters should submit a completed copy of the Schedule of Items inclusive of base year and all option periods. Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered

These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will be stable or normal.

(FAR 16.503 (a)(1)).

Lead Cosmetology Instructor Services - Estimated annual requirement for services is 1500 sessions.

Base: Effective Date of Award (EDOA) through 12 months: $ ______________ per session

Option 1: 13 months from EDOA through 24 months: $ ______________ per session

Option 2: 25 months from EDOA through 36 months: $ ______________ per session

Option 3: 37 months from EDOA through 48 months: $ ______________ per session

Option 4: 49 months from EDOA through 60 months: $ ______________ per session