RFQP for Architectural Services for Burke Cou.docx

Request for Qualifications and Proposal For Architectural Services Renovation of Burke County Detention Center - Waynesboro, Georgia

I. Background and Purpose The County desires to contract with a highly qualified architect to develop initial drawings, preliminary specifications for renovation of an existing County Detention Facility, and cost estimates. Preliminary documents would likely be due by September 10th, 2024, with delivery of cost estimates within four (4) weeks of that date.

Final construction drawings and bids for the contractor will be scheduled based on the availability of funds. The architects will also oversee the construction process.

II. Scope of Services The selected firm will provide, at a minimum, the following services:

(Phase 1)

1. Work with the County Manager, the Sheriff’s Office, members of the Burke County staff and other county officials to clarify the usage needs for the building.

2. Assist the County with planning & programing for Detention Facilities.

3. Develop design drawings, initial construction specifications and cost estimates for approval by the Burke County Commission.

(Phase 2)

1. Upon notification that funds are available, prepare final construction documents, drawings, and specifications for approval by the County Commission. The documents will meet all legal requirements, regulations, and professional standards for public buildings, especially emergency operations facilities.

2. Assist county officials in preparing bidding documents, evaluating bids by contractors, and preparing construction contracts.

3. Provide assistance in administering the construction contract by visiting the site on a mutually determined schedule to review the progress and quality of work. Determine the amounts owed to the contractor as the work progresses and certify payments.

III. Information to the Included in Qualifications and Proposals

1. State the name, address and contact information for the firm. State the names and qualifications of all principals in the firm. State the name and qualifications of the person who will be the primary architect on this project.

2. Provide information which best illustrates your qualifications and capabilities for successful completion of the project, including descriptions and information related to similar projects completed within the last five years.

3. Provide three references including name, position, address, and telephone number.

4. Include the fee which you will charge for your services.

IV. Procedures for Submitting Proposals:

1. Questions about the responses to the Request for Proposal should be directed to:

Merv Waldrop, Burke County Manager Burke County Commissioners Office PO Box 89 602 Liberty Street Waynesboro, Georgia 30830 706-554-2324 merv.waldrop@burkecounty-ga.gov

2. Submit three copies of the proposal. Proposals must be sealed, and addressed to the address above

3. Proposals must be submitted by 5:00 PM on April 3, 2024. The names of respondents will be read at the Commission meeting that evening. A committee will evaluate the submittals and will award the contract by May 14, 2024. It is the proposer’s responsibility to ensure that the proposal is delivered at the proper time and location.

V. Terms and Conditions

1. Burke County reserves the right to accept or reject any proposal.

2. The successful firm will not discriminate against any person in accordance with Federal laws and regulations.

3. Once the successful firm has been selected, all revisions to plans, drawings, bid specifications, addendums, etc, necessary to bring the project within budget shall be included in the design fee initially agreed upon by both Burke County and the Architect. Any additional work recommended by the Architect must be approved by the Burke County Board of Commissioners.

4. Standard contracts, with modifications, will be used and architects are required to submit evidence that they are properly licensed and insured.

VI. Selection Process The selection committee will validate and evaluate all qualifying proposals. All proposals must contain all materials required by this document to be considered.

Evaluation categories include, but are not necessarily limited to:

a. Depth and breadth of design and engineering experience,

b. Previous successful experience with similar projects (to be determined by materials submitted with the proposal and consultation with references),

c. Qualifications and experience of assigned personnel,

d. Ability to have a comfortable and effective working relationship with Burke County project team members,

e. Proposing the architectural/engineering services with the most advantageous cost to the County,

f. Conformance with the requirements of this RFP.

The County may select a firm from the proposals or may ask for presentations from one or more candidates before selecting. It is the goal of the County to award a contract to the successful firm by May 14, 2024 and to begin work immediately.