RFQP 46_027 HC Lease for Cell Tower bid packe.pdf

Hall County Government

FINANCIAL SERVICES

PURCHASING DIVISION

POST OFFICE DRAWER 1435

GAINESVILLE, GA 30503

t: 770.535.8270 | f: 770.531.6711

FINANCIAL SERVICES DIRECTOR

Taylor Samples, CPA

ASSISTANT FINANCE DIRECTOR

Elizabeth White

PURCHASING MANAGER

Andy Youngblood

Request for Qualifications with Price Proposal

RFQ/P #46-027

For the provision of

Hall County Property Lease for Installation & Maintenance of a Cellular Tower

Hall County, Georgia (herein “County”), a municipal entity of the State of Georgia located at 2875 Browns Bridge Road, Gainesville, GA 30504, is seeking qualified Vendors to lease Hall County-owned property at 5655 Howington Road, Braselton, GA for the purpose of installing and maintaining a new cellular tower (herein “Services”).

Schedule of Events:

Bid Post Date: Friday, November 14, 2025 Bidder’s Questions Due Date: Monday, December 8, 2025 Response to Bidder Questions Due: Friday, December 12, 2025 Bid Due Date: Thursday, December 18, 2025, by 2:00pm EST

Bidding Process: Hall County is now accepting sealed bids from qualified Vendors (herein “Proposer” or “Vendor”) for the Services in the County’s Purchasing Division on the fourth (4th) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00pm EST on Thursday, December 18, 2025. All bid packets must be sealed and be time and date stamped by the Hall County receptionist located on the 4th floor to be considered.

General Qualifications: Proposers and any subcontractors must be in the regular business of installing and maintaining cellular towers.

Proposers and any subcontractors must be licensed, insured, and bonded in the State of Georgia.

Pre-Bid Meeting Address: Not required for this solicitation.

Term: It is the County’s intention to award a lease to one (1) firm for an initial five (5) year term, followed by up to three (3) additional renewal terms of five (5) years each.

Questions: All communications must be directed solely to Andy Youngblood, Issuing Officer at andrew.youngblood@hallcounty.org for questions or clarifications of the RFQ/P requirements.

Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the proposal period by a formal written addendum and publicly posted on the County’s website. All addenda must be signed by the Proposer and returned with the bid packet.

Proposal Documents: Proposers may obtain all submittal documents at no cost via the County’s Website at https://www.hallcounty.org/Bids.aspx, then click the link for Hall County Property Lease for Installation & Maintenance of a Cellular Tower and download all required documents under “Related Documents”. Any addenda will also be posted in this same area. Proposers are responsible for checking the County’s website for addenda.

Proposal Response: The County considers a proposal response as an irrevocable offer, valid for a period of one hundred twenty (120) days from submission. The County reserves the right to reject all proposals, in full or part, and to negotiate fees, conditions, or other terms with the Proposer(s) submitting the overall best scored proposal. The County reserves the right to cancel this RFQ/P in its entirety if in the best interest of the County. The County may waive nonmaterial irregularities, informalities, and errors and may seek clarification of such.

Revenue Proposals: The awarded Proposer’s costs and revenues shall be fixed and firm for the initial contract term.

Public Reading: Proposal openings are open to the public and to Proposers. Proposers are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Proposer’s company names, their locations, and proposed costs and revenues on the date, time, and at the address above. Costs and revenues will not be read at this time.

Request for Clarification: The County reserves the right to request clarification or additional information provided by any Proposer. The County may also request in-person or virtual presentations, interviews, and may choose to enter into negotiations with Proposers as needed.

Proposal Retention: Proposers may not withdraw their proposal after the proposal opening.

Proposals must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the Proposal. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of contract award or not. The County shall have the right to waive any informality or irregularity of immaterial deviation, omissions, and clerical errors in any bid received.

Legally Binding Agreement: The County and the awarded Proposer shall enter into a formal lease agreement.

BID EVALUATION

Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate proposals using a two-step process: The first is the “Technical Qualifications Proposal” that outlines the proposing firm’s qualifications, experience, and its approach to deliver the services.

The second is the “Revenue Proposal”, whereby the evaluation committee will evaluate the proposed costs and revenues for the Services to determine the best value for the County.

Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Proposer, without liability on part of the County to the Proposer, to complete the described work. The County intends to award the contract to one (1) Vendor that it deems to be the most responsible and responsive Vendor to perform all the work described herein. Lead times and length of time to complete the work may also be a factor in award. The County will not make an award of contract solely based on lowest cost/highest revenue bid, but also on approach, references, qualifications, and other subjective criteria as the County may deem necessary and determine at its sole discretion.

Technical Qualifications Evaluation: Proposer must answer all scored questions found on Exhibit F – Scored Questions, which are weighted and will be scored by the County’s evaluation committee. The County’s evaluation committee will score and assign point values to the answers.

The total maximum points are set at 1,000. The County has assigned a 40/60 split for scoring points; four hundred (400) points (40%) available for Technical Qualifications, and six hundred

(600) points (60%) available for the revenue proposal. The Proposer with the highest total point score closest to 1,000 will be the apparent contract award winner, subject to approval by the Hall County Board of Commissioners.

Unanswered questions will earn a 0-point score. The Proposer’s response should limit answers directly to the questions asked. Each answer will be scored on a scale of twenty-five (25) percentage points as shown:

Excellent = 100% Good = 75% Adequate = 50% Marginal = 25% Poor = 0%

In addition to the space provided on Exhibit F – Scored Questions, Proposers may expand their answers to the questions onto separate pages if needed with the question repeated at the top of each page. Proposers may input “see attached” in the space provided next to each question.

Responses to the questions should be clear and concise. Where appropriate, Proposers should show statistical information in a tabular chart format and textual information in bullet point format.

Summarize key points at the beginning of each answer. All quantitative material should include complete assumptions and be supported by detailed schedules evidencing all calculations and results.

Provide one-sided documents only. Do not include superfluous marketing brochures or unnecessary promotional materials. These will not be evaluated. Address each specific question with direct, detailed answers.

PROPOSER RESPONSE

Technical Qualifications: Proposers must provide a total of four (4) hard paper copies of their technical qualifications: one (1) marked “Original” and three (3) marked “Copy”. Submit all four

(4) hard paper copies in a sealed envelope(s), separate from the Revenue Proposal.

Revenue Proposal Proposers are to also submit one (1) hard paper copy of their Exhibit B – Revenue Proposal Worksheet.

Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above.

Combined Digital Response

Proposers must provide their responses on one (1) USB drive with two (2) folders therein: one (1) entitled “Technical Qualifications Response” and one (1) entitled “Revenue Proposal”. Do not include the revenue proposal in the technical qualifications folder.

Cost & Revenue Evaluation: This solicitation is heavily focused on a Proposer’s qualifications, experience, and capabilities. Therefore, award may not be made solely based on the lowest cost/highest revenue bid. Cost/Revenue will be given more importance when all other evaluation criteria are relatively equal.

Cost and revenue are not the only considerations for award. If, in the County’s sole discretion, qualifications between two (2) or more Proposers are equal, then the County may make an award to the lowest cost/highest revenue Proposer among them. The County will evaluate cost and revenue as presented on Exhibit B – Revenue Proposal Worksheet. Any and all fees should be detailed in the response.

Validation: Hall County requires that Proposers provide a cover letter with a signature by an officer of the firm with the submittal to ensure its originality.

Mandatory Documents: Proposers must complete and return all forms, documents, and exhibits attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive and the County may not evaluate it for award.

Non-Collusion Requirement (Cone-of-Silence): Proposers must not have contact of any nature with other Proposers, County staff members (except for the Issuing Officer), elected officials, nor County Commissioners during the RFQ/P evaluation process. The County may deem such as collusion, thus rendering the submission in violation of the Official Code of Hall County, and therefore the County may deem the proposal as non-responsible and not evaluate the proposal for an award.

By submitting a proposal, the Proposer represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.

County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Vendors MUST follow all specification sections prepared by the County’s consultant, and Vendors MUST allow the consultant to inspect the work.

Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Proposer understands and acknowledges that it is responsible for any sales and use taxes it may incur.

The Proposer will not charge or invoice the County any sales and use tax as a separate line item.

The Proposer may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate.

Bonds: A bid bond equal to five percent (5%) of the bid amount is required to be submitted with the bid response. All Proposers must also include in their bid submissions a letter of bondability.

The County will only accept surety companies licensed to do business in the State of Georgia.

The awarded Proposer must produce performance and payment bonds that are both equal to

100% of the face value of the awarded amount. Performance and payment bonds must be received by the County before a Notice to Proceed is issued.

Table of Contents

1.0 INTRODUCTION

2.0 STATEMENT OF NEED

3.0 GENERAL TERMS AND CONDITIONS

4.0 SCOPE OF WORK

5.0 SUBMISSION OF PROPOSALS

6.0 RFQ/P RESPONSE PREPARATION

7.0 SELECTION PROCESS

7.0 STEPS TO AWARD

8.0 EXHIBITS AND ATTACHMENTS

1.0 INTRODUCTION

The County desires to enter into a lease agreement with one (1) Proposer as described herein and soliciting sealed bids for this Request for Qualifications with Price Proposal (herein “RFQ/P”).

Proposers must be in the regular business of installing and maintaining cellular towers.

2.0 STATEMENT OF NEED

The County expects the awarded Proposer to be prompt, attentive, and able to perform the work in a timely and scheduled manner and with all personnel, including subcontractors, to be professional in approach and uniform in production.

In case of default by the awarded Proposer, the County reserves the right to move on to the next highest scoring Proposer.

3.0 GENERAL TERMS AND CONDITIONS

A. The County reserves the right to conduct any review it may deem advisable to assure services conform to the specifications.

B. Proposers, including all officers, must not be, or have been, barred by any Federal, State, or Local authority.

C. Proposers must not be, or have been, in any legal suit for negligence, willful misconduct, fraud, theft, or any other malpractice.

D. Proposers must be legally able to conduct business in the State of Georgia.

E. Proposers must not have abandoned a project or an engagement or otherwise been terminated for non-performance or subpar performance.

F. Proposers must not be under an enforcement action for related investigation pending by a professional or regulatory group or legal entity.

4.0 SCOPE OF WORK

This is a turnkey proposal to install and maintain a cellular tower that includes geotechnical testing, permitting, site preparation, tower and foundation design and engineering, all associated materials and accessories, and installation. The awarded Proposer must also complete an engineering study of the property.

Section 3.10.180 of the Hall County Code of Ordinances states:

“The Board of Commissioners may offer to lease County-owned real property if:

1) The sale of the real property is not in the best interest of the county, but the real property is not currently being used by the County.

2) The real property has been newly acquired but not immediately used by the County and may reasonably be leased on a month-to-month or short-term basis.

3) A lessee's interest under any lease executed under this section shall constitute a usufruct only.

4) Where County-owned real estate is to be leased for nonpublic use, the County Administrator shall cause public notice of the availability of the real property to be published, soliciting inquiries and offers.

a. The County Administrator shall include as part of the solicitation the requirement that improvements to the real estate be insured for the County's benefit at the lessee's expense.

b. The solicitation shall also describe any restrictions to be placed on the use of the real property.

c. The County Administrator shall report to the board of commissioners all offers to lease the real estate and shall make recommendations as to which offer is in the County's best interest.

d. The Board of Commissioners shall approve the offer that it deems to be in the best interest of the County.

e. Such approval shall constitute authority for the Chairman to execute a lease and any instruments on behalf of the County necessary to accept and effectuate the offer.

The awarded Proposer must comply with Section 7.4.5 of the Hall County Code of Ordinances relating to Telecommunications Antennas and Towers, as well as all federal and state laws, rules, and regulations.

5.0 SUBMISSION OF PROPOSALS

Proposers submitting proposals must disclose their qualifications to the County in the format set forth below. Failure to provide the requested information may result in the proposal being deemed non-responsive and therefore eliminated from further consideration.

A. The County requests that Proposers submit proposals addressing all items listed below.

Failure to include any of the documents or exhibits attached hereto or any addenda or amendments may result in disqualification. Proposers must submit a total of four (4) hard copies of their bids: one (1) hard copy marked “Original” and three (3) hard copies marked “Copy”. Proposers must also load all documents onto one (1) USB flash drive with the technical response and revenue proposal separated into two (2) different file folders on the USB flash drive.

B. Proposers must submit their sealed bid response packages clearly marked with RFQ/P #46-027 Hall County Property Lease for Installation & Maintenance of a Cellular Tower on the outside.

C. The awarded Proposer must maintain insurance policies at the Proposer's own expense and must furnish the County with a Certificate of Insurance (COI), providing evidence of coverage. The COI must list County as the certificate holder and as an additional insured under the commercial general, automobile, and umbrella liability policies as follows: “Hall County, Georgia, its Board of Commissioners, officers, employees, servants and agents, 2875 Browns Bridge Rd, Gainesville, GA 30504”.

D. It is mandatory that the following documents be completed and included in the proposal response. Include in the proposal response package sealed envelopes with the revenue proposal in its own separate envelope. Mark one envelope with RFQ/P #46-027 Hall County Property Lease for Installation & Maintenance of a Cellular Tower Technical Qualifications, and enclose these completed exhibits:

Exhibit A – Bid Response Form Exhibit C – W-9 Form Exhibit D – E-Verify Affidavit Exhibit E – Ethics Affidavit Exhibit F – Scored Questions Any Addenda Copy of business license Certificate of Insurance Copy of professional licenses or certifications

E. In a separate sealed envelope, enclose a completed Exhibit B – Revenue Proposal Worksheet and clearly mark RFQ/P #46-027 Hall County Property Lease for Installation & Maintenance of a Cellular Tower Revenue Proposal on the outside of the envelope.

Do not enclose the Exhibit B – Revenue Proposal Worksheet with the technical responses.

This may render the proposal as non-responsible and thus, not evaluated for award.

F. Proposers must submit to the following address. All deliveries must be date and timed stamped by the HCGC 4th Floor Receptionist. The County is not responsible for late bids due to mailing delays.

Hall County Government Center Attn: Andy Youngblood, Issuing Officer Purchasing Division – 4th Floor 2875 Browns Bridge Road Gainesville, Georgia 30504

6.0. RFQ/P RESPONSE PREPARATION

A. The Proposer bears all responsibility for all expenses incurred in responding to this

RFQ/P.

B. The County will not accept joint proposals, unless otherwise noted herein.

C. Cover Letter: Prepare and submit a cover letter addressing general qualifications. Provide the following information: name of proposer(s), name and title of the person(s) who will manage the engagement, physical address, telephone number(s), and email address(es) of proposer(s).

1. Describe the organization of your firm, the location of offices, and the resources that are available to accomplish the work for the County.

2. Of the services listed in the Scope of Work, indicate which one(s), if any, your firm would be unable to provide. If there is another service that your firm could provide instead, please elaborate.

7.0 SELECTION PROCESS

A. The evaluation process will include a pre-selected evaluation committee comprised of Hall County stakeholders and subject matter experts. The committee will evaluate the technical qualifications and price proposals. The highest scoring Proposer (s) may be asked for an interview, further negotiations, demonstrations, or a best and final offer.

B. Each proposal should contain the Exhibit B – Revenue Proposal Worksheet in a separate envelope as provided with the RFQ/P document.

C. The evaluation committee will review each proposal with regard to demonstrated breadth of service, experience, financial stability, personnel, rates, references, lead times, and other related criteria.

D. The awarded Proposer will be required to submit evidence of compliance with professional liability insurance coverage requirements.

E. Proposers are encouraged to submit clear and concise responses. Excessive length or extraneous information is discouraged. In an effort to ensure the County’s ability to evaluate and choose a successful Proposer, Proposers are encouraged to organize their proposal as follows:

Section 1 – Cover letter and executive summary Section 2 – Answer all scored questions on Exhibit F Section 3 – Revenue proposals submitted in a separate sealed envelope

F. Proposers must locate and complete all exhibits to this RFQ/P and submit them with the bid. Proposers failing to do so may result in the bid to be non-responsive and thus not evaluated. Proposers are also encouraged to check Hall County’s website for addenda, attachments, and other supplemental documents for this RFQ/P during the proposal period.

G. If unable to reach an agreement with the highest scoring Proposer, the County retains the right to negotiate with the next highest scoring Proposer, and so on until reaching a satisfactory agreement, or the County may terminate the process.

H. The County structured the evaluation process to secure highly competitive proposers who would be most effective in delivering the Services. The primary objective of the evaluation process is to select a Vendor that:

1. Clearly demonstrates a thorough understanding of the contract responsibilities; and,

2. Presents a compelling work plan that yields the desired contract services and deliverables; and,

3. Shows adequate resources to handle the project; and,

4. Presents a focused effort to allocate those resources to the project; and,

5. Demonstrates exceptional value for the cost/revenue of services proposed.

8.0 STEPS TO AWARD

The evaluation committee will recommend award of the contract to the highest scoring Proposer.

In the unlikely event of a tie, the County may enter into negotiations of terms and conditions. The County will then present to the awarded Proposer a Notice of Award, a Purchase Order, and a Notice to Proceed.

Step 1: The evaluation committee will evaluate the Proposers’ responses according to the criteria described herein, and score and rank the proposals. The County reserves the right to request clarification of information provided and to request additional information needed to assist in the evaluation process.

Step 2: The Purchasing Division will then open the revenue proposals, and the evaluation committee will then score the responses. The Purchasing Division will combine these results with the results of the technical qualifications scoring. After this scoring, the Purchasing Division will rank the highest scoring proposers on a bid tabulation summary.

Step 3: The evaluation committee may schedule interviews with the Proposers. All costs associated with the interview (if required) will be at the expense of the proposing Vendor.

Step 4: Based upon the results of the proposals, references, and the interviews, the Purchasing Division, along with the evaluation committee, may negotiate with the Proposer(s) ranked highest in an attempt to reach an agreement. If negotiations with the highest ranked Proposer are unsuccessful, the County may negotiate with the second ranked Proposer, and so on until reaching a satisfactory agreement.

9.0 EXHIBITS AND ATTACHMENTS

Exhibit A – Bid Response Form Exhibit B – Revenue Proposal Worksheet Exhibit C – W-9 Form Exhibit D – E-Verify Affidavit Exhibit E – Ethics Affidavit Exhibit F – Scored Questions GIS Map

EXHIBIT A – BID RESPONSE FORM

Bidders must complete and return this form with their bid.

By submitting a proposal, the respondent certifies that it has fully read and understands the proposal’s Scope of Work and requirements needed to complete the project. The services offered and the cost proposal must be valid for at least one hundred twenty (120) days from date of signature.

Bid No: 46-027

Bid Name: Hall County Property Lease for Installation & Maintenance of a Cellular Tower

Date of Bid Submittal: _____________________

Affirmation: Bidder affirms the following by affixing a signature below:

“I, the undersigned, agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this bid proposal”.

Company’s Full Legal Name: __________________________________

Bidder Signature: ___________________________________________

Print Name: _______________________________________________

Title: _____________________________________________________

Phone Number: ____________________________________________

Email Address: _____________________________________________

Physical Address: ___________________________________________

City/State/Zip: ______________________________________________

Unsigned bids may be declared as “non-responsive” and may not be evaluated.

If you desire to submit a “No-Bid” then please indicate by checking one or more of the reasons below:

______ Bidder does not offer this product/service

______ Unable to meet specifications

______ Unable to meet scheduled timeline

EXHIBIT B

REVENUE PROPOSAL WORKSHEET

RFQ/P #46-027 Hall County Property Lease for Installation &

Maintenance of a Cellular Tower

Company Name: ___________________________________________

Bidder’s Name: _____________________________________________

Bidder’s Signature: __________________________________________

Date: _____________________________________________________

Lump Sum Proposed Cost(s) to the County (if any):

Estimated monthly revenue to the County:

Estimated annual revenue to the County:

Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

▶ Go to www.irs.gov/FormW9 for instructions and the latest information.

Give Form to the requester. Do not send to the IRS.

P ri nt o r ty p e.

S ee S p ec ifi c

In st ru ct io ns o n p ag e 3.

1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

2 Business name/disregarded entity name, if different from above

3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor or single-member LLC

C Corporation S Corporation Partnership Trust/estate

Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶

Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner.

Other (see instructions) ▶

4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3):

Exempt payee code (if any)

Exemption from FATCA reporting code (if any)

(Applies to accounts maintained outside the U.S.)

5 Address (number, street, and apt. or suite no.) See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number or Employer identification number

Part II Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of U.S. person ▶ Date ▶

General Instructions Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following.

• Form 1099-INT (interest earned or paid)

• Form 1099-DIV (dividends, including those from stocks or mutual funds)

• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)

• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)

• Form 1099-S (proceeds from real estate transactions)

• Form 1099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)

• Form 1099-C (canceled debt)

• Form 1099-A (acquisition or abandonment of secured property)

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Cat. No. 10231X Form W-9 (Rev. 10-2018)

EXHIBIT D – MANDATORY E-VERIFY AFFIDAVIT

The undersigned vendor ("Vendor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Vendor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

A. The Vendor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program; and, B. The Vendor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof; and, C. The Vendor will notify the public employer in the event the Vendor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof; and, D. The Vendor understands that ceasing to utilize the federal work authorization program constitutes a material breach of contract; and, E. The Vendor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Vendor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c); and, F. The Vendor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A.

§ 13-10-91 for the project listed below to which Vendor is a party after the date hereof without further action or consent by Vendor; and, G. Vendor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five (5) business days of receipt.

Federal Work Authorization User ID Number Date of Authorization

Name of Vendor

RFQ/P #46-027 Hall County Property Lease for Installation & Maintenance of a Cellular Tower________________________________ Name of Project

Name of Public Employer: Hall County, Georgia

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________, 202___ in ________________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

Subscribed and sworn before me on this the ______ day of ________________, 202___.

Notary Public: ______________________________

Print Name: ________________________________

My Commission Expires: ______________________

EXHIBIT E – ETHICS AFFIDAVIT

RFQ #46-027 Hall County Property Lease for Installation & Maintenance of a Cellular Tower

Contractors, consultants, and vendors of any service or commodity to Hall County, Georgia (“County”) must read and affirm to adhere to the following ethics requirements for compliance with the Official Code 3.10.070 of Hall County – Ethics.

A. It is the policy of Hall County to seek the best overall value when procuring goods and services. To this end, the County finds and declares that its objectives will best be achieved through an open, competitive process with a broad range of responsive and responsible vendors wishing to provide products and services to the County. The County will establish and conduct a procurement program that maximizes service benefit to the community and awards contracts to vendors who offer the best quality and value.

B. The County declares that County employees and officials, along with those wishing to do business with the County, have the shared responsibility for avoiding biased, anticompetitive, or unethical practices.

C. County employees, officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain undue advantage in a procurement competition.

D. Prospective vendors must compete for County business within the parameters of the solicitation process and are prohibited from seeking to obtain inside information, attempting to skew the writing of specifications or influencing a procurement decision through any means outside the process established for the respective solicitation.

This principle applies to any vendor, contractor, subcontractor, representative, employee, or agent that may be associated with a procurement transaction.

E. Bidders and proposers shall disclose on competitive bid responses any individual(s), firm(s), family member(s), and/or County official(s) who do business with the County if there is an appearance of a conflict of interest.

F. Ethical business practices are important both during a solicitation and after the decision to grant an award. The County seeks to establish relationships with business partners whose ongoing ethical standards of business conduct are congruent with those outlined here.

G. Contract compliance history with the County and other contractual parties is a valid element in the decision to award a contract.

H. The County stipulates that the furtherance of its strategic goals for job creation, stability, growth in the tax base, business retention, and other fiscal and economic development objectives may be considered during the procurement process. The Purchasing Manager, subject to the approval of the Director of Financial Services, is authorized to establish procurement initiatives consistent with the County's strategic economic development objectives. These procurement practices shall be applied consistently and equitably and shall have a direct relationship to the County's goals.

I. County employees, officials, and their family members are generally prohibited from participation in any procurement decision or any gain of undue advantage in a procurement competition because of contemporaneous employment with a potential or actual business partner.

J. It is unethical for any County employee to purchase commodities or services from a County contract for personal use.

K. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Issuing Officer named in the solicitation or the County's financial advisor, between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners. The Purchasing Manager will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm, or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate County representative.

L. All County commissioners, officials, and employees shall adhere to the standards outlined in the Hall County Code of Ethics.

M. The Purchasing Division of the Financial Services Department shall determine and implement methods of educating all prospective contractors, bidders, proposers, and vendors on the requirements and provisions of Code Section 3.10.070 including, but not limited to, requiring each prospective contractor, bidder, proposer, and vendor that expresses an intent to do business with the County to sign an affidavit attesting that they have read this Chapter and have more specifically also read Code Section 3.10.070.

Acknowledgement:

“I hereby declare under penalty of perjury that the foregoing is true and correct.”

Company Name

Signature

Print Name

Executed on this ____ day of ______________, 202__ in _________________ (city), _____ (state).

SUBSCRIBED AND SWORN BEFORE ME on this the _____ day of _______________, 202__.

NOTARY PUBLIC: ______________________________

My Commission Expires: _________________________

No.

What special infrastructure or other accommodations will your company require from the County?

Has your company ever been disciplined by the FCC, FTC, or other communications regulatory authority? If so, please explain.

Have you ever been fired from a job or left a job incomplete?

EXHIBIT F

SCORED QUESTIONS

TECHNICAL QUALIFICATIONS RESPONSE WORKSHEET

Bidder's company name:

Detail at least three (3) sequential years of experience in providing services as detailed in the Scope of Work outlined in this RFQ/P document.

Describe in narrative form at least three (3) projects within the past three (3) years, in similar size and scope that you have completed. Add project names, entity name, project cost, references names and contact details.

Will any of the proposed services be subcontracted out to a third-party? If so, denote the work, the percentage of total, and list each of the legal entity's company names of the third-party(s).

This RFQ/P has a total potential of 1,000 points for a perfect score. The bidder with the closest score to 1,000 will be the apparent contract award winner. Of the 1,000 points, we use a 40/60 score ratio, with 40% (400) available points for your technical qualifications response, and 60% (600) available points for your cost proposal response. Bidders must respond to all questions below or receive a 0% score. Each question is weighted and scored for completeness, technical abilities and qualifications. Provide enough detail to answer the questions. Apparent winner(s) may be invited to interview, preform demonstrations, or asked to enter into further negotiations. Answer in the cells provided, or use additional pages and attach as needed.

Question Answer

How many other towers do you have in Hall County, and where are they located?

Explain your process of selecting vendors, service providers, etc. which will use this tower. What vendors, service providers, etc. do you typically work with?