2-SERVICE REQUIREMENTS LISTING RFQ-NIAID-24-2213435.docx
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- Solicitation number
- RFQ-NIAID-24-2213435
About this file
This document is a solicitation for a one-year service agreement for BD Biosciences equipment. The National Institute of Allergy and Infectious Diseases is seeking maintenance services for various lasers and flow cytometers requiring priority response equal to a direct contract with the original equipment manufacturer. Services include unlimited service visits, two preventative maintenance inspections, software updates, and a 48-hour emergency response time. The equipment is located at a BSL-3 facility and undergoes decontamination that may shorten equipment lifespan requiring more frequent repairs. Quotes are due by March 16, 2024 and the period of performance is June 1, 2024 through May 31, 2025. Awards will be made based on technical capability and price to the responsible contractor.
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Other files
| File | Type | Posted |
|---|---|---|
| FAR 52.212-5 Feb 2024.pdf | ||
| NEW Vendor rep 52.204-26 OCT 2020.pdf | ||
| Item list and special notes 2213435.xlsx | XLSX spreadsheet |
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Text version
SERVICE REQUIREMENTS LISTING
A. PURPOSE AND OBJECTIVE
The purpose of this acquisition is to provide a service agreement for various lasers that will maintain the equipment in optimal operating condition. These machines are constantly in use throughout the day and if it were put out of action due to lack of maintenance or mechanical failure the ability of the investigators in the VRC to conduct their research would be severely handicapped. It is for this reason that a Service Agreement is essential.
B. CONTRACTOR REQUIREMENTS
a) the Contractor shall provide service coverage for the following:
This Agreement covers the BD Symphony S6 and one BD FACStation (excluding printers) for labor, travel expenses and parts for the following:
List of Equipment and Serial number’s
| 1 | Service Contract S6 (no lasers) S/N: R66293700029 |
| 2 | SAPPHIRE 488-400 Blue Laser S/N: NO-SERIAL-14336 |
| 3 | MPB 628-1000 .3mm Red SORP Laser S/N: NO-SERIAL-14337 |
| 4 | OBIS 405-100 LX Violet Laser S/N: NO-SERIAL-14338 |
| 5 | MPB 532-1000 SORP Green Laser S/N: NO-SERIAL-14339 |
| 6 | GENESIS 355-60 UV Laser S/N: NO-SERIAL-14340 |
| 7 | FACSymphony A5 S/N: H66096400002 |
| 8 | SAPPHIRE 488-400 Blue Lser S/N: NO-SERIAL-9791 |
| 9 | MPB 628-1000 .3mm Red SORP Laser S/N: NO-SERIAL-9792 |
| 10 | OBIS 405-100 LX Violet Laser S/N: NO-SERIAL-9793 |
| 11 | MPB 532-1000 SORP Green Laser S/N: NO-SERIAL-9794 |
| 12 | G4 355-60 w/BD UV Laser S/N: NO-SERIAL-9795 |
| 13 | High Throughput Sampler S/N: U3386590760197 |
1) Serial# R66293700029
2) Serial# : H66096400002 for labor, travel expenses and parts
· Two (2) Preventive Maintenance Inspections to be performed during a twelve-month period.
· Two (2) PM Kits will be provided Software Revisions that are released during the Agreement term.
· Software Revisions that are released during the Agreement term.
· Unlimited service visits during the term of this Agreement, Monday through Friday, excluding BD Biosciences holidays.
· Emergency On-Site Service must be “Equal to that of a Direct Contract” 48-hours response time or emergency on-site service (Monday through Friday, excluding Holidays). Fail to meet commitment, a $500 Response Time Credit will be issued, as with a direct contract per BD Direct Contract.
· Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge.
3) High throughput Sampler - Serial# U3386590760197
This Agreement covers the BD High Throughput Sampler (HTS) for all parts for the following:
· Unlimited phone support for instruments, reagents, and applications will be provided at no additional charge.
· Replacement with a certified refurbished unit, if required, if required, will be provided within two (2) business days.
· One (1) Preventive Maintenance Inspection will be performed during a twelve-month (12) period in conjunction with the superior equipment's Preventive Maintenance Inspection.
· One (1) PM Kit will be provided.
· The user agrees to return the malfunctioning HTS within five (5) business days upon receipt of replacement to the BD Biosciences Repair Center in San Jose, CA.
· Must assume all costs associated with labor, shipping and parts, excluding consumable items.
· Emergency On-Site Service must be “Equal to that of a Direct Contract” 48-hours response time or emergency on-site service (Monday through Friday, excluding Holidays). Fail to meet commitment, a $500 Response Time Credit will be issued, as with a direct contract per BD Direct Contract.
Equipment is housed in a BSL-3 facility and as such equipment is routinely decontaminated and is decontaminated after spills, splashes, or other potential contamination and before repair, maintenance, or removal from the laboratory. In general, BSL-3 and BSL-4 laboratory areas are decontaminated by exposure to paraformaldehyde followed by ammonium bicarbonate neutralization. This process may shorten the normal lifespan of equipment and accessories. Extra-time and parts are expected, please quote accordingly.
*Note: A priority status is required for this service agreement and as priority status is only available with a direct contract with BD Biosciences, quotes submitted by third-party vendors must also include a direct contract with BD Biosciences to be considered.
C. PERIOD OF PERFORMANCE AND TIMELINE
06/01/2024 to 05/31/2025
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