Questions and Answers NIAID-RFQ-24-2195934.pdf
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- Solicitation number
- RFQ-NIAID-24-2195934
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This document contains questions and answers regarding a request for quotation from the National Institute of Allergy and Infectious Diseases for storage and transportation services. The solicitation seeks a vendor to provide a secured warehouse facility to store various equipment such as animal cages and supplies, with ownership of the warehouse preferred to avoid rental agreement costs inflating over time. The vendor must provide free labor and transportation for deliveries and pickups occurring on average four times per month, with flexibility for increased activity during public health emergencies. All cages and supplies must be cleaned and disinfected to the highest standard, and security is required at the facility 24 hours a day, 7 days a week. Pallets of equipment will remain intact and be returned in full if only partial quantities are needed from them.
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Questions and Answers
NIAID-RFQ-24-2195934
Question 1: With us being a 3PL, the space provided will be through strategic partners and not owned by TQL. Can this still be considered as an option? We do have rental agreements in place which gives us more priority on the space and service.
Answer Question 1: The VRC/TRP preference is for the vendor to own the warehouse so we don’t consider this an option. The concern for the vendor not owning its warehouse is related to the rental agreements becoming inflated and then the vendor wanting to move to another warehouse to reduce their costs. This in turn increases the risk of VRC supplies be damaged the during transport to another warehouse. Additionally, moving the supplies comes at cost (VRC personnel’s time and effort) of having to re-inventory the supplies.
Question 2: In section 3-D regarding the Free Labor and Transportation, we will receive charges on the back end but can certainly create a "baked in cost" model to cater. Will this work? Performing the one-day turn around service operationally will not be an issue.
Answer Question 2: The vendor can use whatever model they prefer, as long as the VRC doesn’t incur additional charges/fees when needing to send out supplies or when getting supplies returned.
Question 3: How many trips on average can we expect per month?
Answer Question 3: This is variable depending on the situation (E.g., if there is another pandemic our needs may increase). On average, I would estimate, 4 trips/month (2 deliveries, 2 pick-ups). Often, there will be months without any shipments.
Question 4: Will the cages come clean?
Answer Questions 4: A majority of the cages have never been used (straight from the vendor to the warehouse), but if some cages/supplies wherever in the vivarium, they would be cleaned to highest degree possible (I.e., disinfected, sanitized, and/or sterilized).
Question 5: Does the security guard need to be on site all night and 24 on the weekend?
Answer Question 5: Yes.
Question 6: Do we need to dismantle the pallets to provide the specific quantities requested, or should the quantities stay as they were originally received?
Answer Questions 6: Pallets will not need to be dismantles and should stay as originally received. VRC would request an entire pallet be returned if only few supplies are needed to be removed from it; once VRC personnel takes the supplies needed from the pallet, the pallet will be sent back to the warehouse.
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