Warehouse_questions_Amd_2.pdf

1. In addition to contractor supplied vehicle and trailer staged at the warehouse, are there any EPA supplied vehicles or trailers staged at the warehouse?

There is also a mobile air-filling station (trailer approximately 16’ length)

2. Will current equipment inventory and maintenance records be made available to the selected contractor in hard copy and electronic form?

At the start of contract award, contractor will be provided information to assist with maintenance and calibration of existing equipment.

3. How many emergency response deployments were made during the current contract period and what were the locations?

Government estimates 4-6 times per year for emergency response deployments, however, contractor is required to meet all requirements in the governments PWS regardless of estimates. Region 1.

4. Is equipment from the warehouse deployed on a non-emergency basis to EPA for removal action work or other activities? Is this transported by the contractor and are the time and delivery requirements the same as in an emergency deployment?

Yes, the contract does allow for transportation for removals and to support other activities (e.g. exercises, pre-deployments).

For non-emergency response transportation, it is a mutual agreement between the OSC and contractor for the timing of deliveries.

5. How many training exercises to be supported by the warehouse team are anticipated in a year and where are these generally located?

Exercises are generally located in Region 1. The government estimates about three exercises per year, however, contractor is required to meet all requirements in the governments PWS regardless of estimates.

6. Facility Security PWS under Assigned Workspace/Office Arrangements (page

66) Are there any security-related expenses the contractor is responsible for, including but not limited to hardware, software, or monitoring systems? If so, please specify.

No

7. Who pays for building utilities? Who pays for phone and internet?

Electricity, heat, AC and water are included in the lease and not the contractor’s responsibility. The contractor is required to provide phone and internet service.

8. Dumpster was stated at Site visit as a responsibility of Contractor, this is absent in the SOW?

The landlord is responsible for emptying the dumpster. Comment was made in error. Contractor responsible for only what is in PWS.

9. Please clarify contractor responsibility on fueling equipment.

The contractor may be required to provide support, including fuel, at the site of an emergency response or non-emergency event (PWS Task 3 part j).

10. Whose responsibility is Emergency Generator maintenance and exercising?

The generator tests itself on a weekly basis. The contractor shall arrange for proper maintenance (PWS Task 3 part m).

11. Will the Government release the Standard Form 1449 for this solicitation?

Yes 1449 will be included with Q and A’s in amendment 1. Please submit

SF 1449 as a separate email attachment for the Volumes.

12. Are the CLINs in Section 52ADD (pages 40-44) to be included in a document with SF1449, or should they be submitted in the Price Proposal?

Please submit Addenda to FAR 52.212-4, CLINS as part of the Volume II

Price Proposal.

13. Is the past performance information to be submitted in a proposal volume, or are contractors only required to copy the Government on e-mails to references that include the Client Authorization Letter and Past Performance

Questionnaire? If the information requested in 52ADD is to be submitted in a proposal volume, please identify the specific volume.

Amendment 1 has addressed this issue as now there are three Volumes to submit. Volume I – Technical, Volume II- Price, Volume III, Past

Performance. Please submit past performance information in addition to the Client Authorization Letter and Past Performance Questionnaire in accordance with Addenda to FAR 52.212-1, 9. EPA-L-36-101

PROPOSAL INSTRUCTIONS, (3) Past Performance Information instructions.

14. Should the FAR submissions be submitted as separate, individual files?

Please submit the FAR submissions as a separate email attachment and not included with any of the proposal volumes. Each FAR submission should be a separate attachment.

15. Is the Quality Control Plan to be submitted as a separate document or as a part of one of the other volumes? If the QCP is included in a volume, will its pages be excluded from the page count?

Please submit the QCP as a separate email attachment and not as part of any of the proposal volumes.

16. Will the Government specify what is meant by “Proposals must be marked as

RFQ-MA-16-00001”? Is this a naming convention, a marking for the header/footer, or something else?

Please make sure each Volume of the proposal indicates RFQ-MA-16-

00001, either in header/footer, title or wherever is most logical for the format used.

17. Is there a required naming convention for electronic proposal files submitted?

None was specified

18. Will the Government provide detailed, specific instructions regarding the Past

Performance submission requirements? FAR 52.212-2 requests a “Brief description of contract work, scope, and responsibilities” while Section

52ADD states that “Offerors should not provide general information.” Please specify exactly what information the Government requests for evaluating Past

Performance and in which volume this information should be submitted.

Amendment 1 has addressed this issue as now there are three Volumes to submit. Volume I – Technical, Volume II- Price, Volume III, Past

Performance. Please submit past performance information in addition to the Client Authorization Letter and Past Performance Questionnaire in accordance with Addenda to FAR 52.212-1, 9. EPA-L-36-101

PROPOSAL INSTRUCTIONS, (3) Past Performance Information instructions. Section 52ADD “Offerors should not provide general information.” has been removed.

19. Are the standard operating templates included in the page count?

NO

20. Is there an incumbent contractor currently doing this work?

Yes, Eagle Instruments, Inc. 300 Petty Rd Ste E, Lawrenceville, GA, 30043-4841.

21. Could you please provide the approximate value of the current work?

Contract was awarded at a Contract Value: $2,602,035.84 (Base and all

Option Periods) before required FLSA annual escalations. Previous contract Base and (4) 1 year options.

22. Reference: Q&A number 1. Are the contractor vehicle and trailer reimbursable under the ODC CLIN?

Government is not specifying means and methods for meeting the performance work statement, any decisions by the contractor and costs associated with how to meet the requirements should be in the incorporated into the fixed price.

23. Reference: Q&A number 7. Are the phone and internet services reimbursable under the ODC CLIN?

No, these should be included in the fixed price.

24. Reference: Q&A number 8. The answer to Question 8 indicates that “The landlord is responsible for emptying the dumpster. Comment was made in error. Contractor responsible for only what is in PWS.” Yet under PWS Task 3:

Warehouse Operations Support, bullet point d states that “Contractor shall be responsible to arrange and pay for dumpster service, for disposal of warehouse operations generated waste.” Who is responsible for dumpster service? If it is the contractor, is this service reimbursable under the ODC CLIN?

Are other disposal fees reimbursable under the ODC CLIN?

The PWS has been modified to clarify this issue. EPA may require the contractor to arrange for disposal of warehouse generated waste on a case by case basis. If required, these costs would be reimbursable as ODCs.

25. Reference: Q&A number 9. Is fuel reimbursable under the ODC CLIN? If so, are there a restriction to emergency missions only?

Fuel related to maintaining equipment at a response site (per PWS Task 3 part j) would be reimbursable as an ODC. Fuel related to transportation and travel would be reimbursable only beyond 50 miles as per Section

52ADD-Addenda to FAR 52.212-4, Part 4- Other Direct Costs

26. Reference: Q&A number 10. Is generator maintenance, reimbursable under the ODC CLIN?

No, routine maintenance would be included in the fixed price, any significant repair will require EPA approval, if approved it would be reimbursable as ODC.

27. On the 1449, the XXX1B Clins for all years except the BASE do not have a Not to Exceed QTY listed. Is the 250K the total for the Base and all option years, or is 250K per year the estimate?

The $250,000 is a plug estimate for each yearly CLIN Ceiling as also stated in Addenda to FAR 52.212-4, Contract Terms & Conditions 1.

CONTRACT LINE ITEM NUMBERS (CLIN). $250,000 is per year.

28. Will an SF30 with a summary of changes be provided in addition to the document modification that is referenced below?

Each Amendment is posted on SF 30 and a summary of changes was posted to on Amendment 1 and will be for Amendment 2.