Questions_and_Answers_8.28.18_(Final_FBO).pdf

Questions and Answers

RFQ-FBI08142018VPS

1) How many hours are anticipated for each position?

a. At this time the FBI cannot anticipate the number of hours needed for each position except for one (1) full time editor (estimated 1920 hours). Specific labor categories and hours needed for each will be delineated on each task order.

2) Will any of the work be performed offsite using contractor equipment?

a. Yes, it is expected that work will take place offsite and require the use of contractor equipment.

3) Is there an incumbent?

a. Yes, Rocket Media Group, LLC (Small Business). Contract # DJF-17-1200-S-

000522

4) Is there a budget limitation for this project?

a. Yes, this BPA shall not to exceed $5,000,000.00 over the 60 month ordering period.

5) I am hoping to find out if there is an incumbent contractor currently performing these services or if this is a new requirement. If there is an incumbent, could you please provide the contract number?

a. Please see the answer to question number 3.

6) My main question is to ask if there is an incumbent contractor fulfilling these services currently. If there is one, could you provide the contractor name and contract number?

7) Whether companies from Outside USA can apply for this (like from India or Canada)?

a. No, please see section 17.1, Department of Justice (DOJ) Residency Requirement, in the solicitation.

8) 2. Whether we need to come over there for meetings?

a. The Government anticipates that meetings will held at the principal place of performance in Quantico, VA, as listed in the solicitation, for the entire duration of the ordering period.

9) Can we perform the tasks (related to RFP) outside USA (like, from India or Canada)?

a. Please see the answer to question number 7.

10) Can we submit the proposals via email?

a. Please review the instructions listed in the solicitation on page 2 and on page 32 listed under “Instructions to Offerors”.

11) The RFQ lists “Lighting Director” as a Key Personnel, but I can’t find that title in the list of qualifications. Please clarify.

a. Please see the updated solicitation and pricing sheet; the Lighting Director has been deleted. The Lighting Director responsibilities are covered by the Gaffer.

12) Can one resume fill more than one key position if they are fully qualified? For example, can a production designer and set designer be the same person? Can a video engineer also be an audio engineer?

a. No, one person cannot fulfill the key management personnel requirement for more than one position. However, if the person has the qualifications for multiple position they may fill those position under a specific order.

13) Is it safe to assume that the person/people taking the lead for the production of each video piece are the current onboard CMDU staff members? Assuming yes, then is it correct that

CMDU staff would provide sufficient information to the Contractor’s Key Personnel to adequately assess the exact personnel needs and estimated quantity of hours required to complete each individual video project during the course of the contract period?

a. Yes, specific orders will assign a technical point of contact and outline any further details necessary to complete the order.

14) Regarding the completion of the Exhibit A Excel Spreadsheet… The only known hours are those stated on page 10 for the Editor (1920 hours). Are the Editor’s 1920 hours over the course of the full contract period or annually?

a. Annually.

15) Since the scope of works to be completed are not known, how would you like the Excel to be completed?

a. The excel sheet should be filled out with the fully burdened rate for one hour for all labor categories except the Editor which should be filled out for 1920 hours.

16) Column C of the Excel (quantity/hours): should this quantity be the estimated hours per year, or over the full contract period?

a. Please see the answer to question number 15.

17) Columns D, E, F, G & H: Please explain what calculator you wish to have included.

a. Please provide the fixed hourly rate for each labor category listed in attachment

A. Please do not make any revisions to Attachment A.

18) Under 1.2 Background Paragraph, the RFQ states the CMDU has onboard staff. Will the

CONTRACTOR be notified as to how many, and of which production job category the

CMDU will be providing?

a. No, CMDU is not providing any on-board staff to cover the job categories in the contract.

19) Does the Government expect or require the CONTRACTOR to fill every production position listed in the SCOPE?

a. Yes the Government expects the Contractor to have the ability to fill all positions listed on an as needed basis detailed in each specific order.

20) Is there a list of construction items that will be needed to be built for the various productions?

a. Each specific order will provide any and all details should the construction of items be required.

21) Are there any scripts already prepared that we may view?

a. No, there are no scripts to be viewed at this time.

22) Will the CONTRACTOR be responsible for creation of all scripts?

a. If the contractor is responsible for the creation of a script it will be detailed in each specific order.

23) Will there be production conferences where the production outline is revealed to the

CONTRACTOR so that a script may be written from it?

a. Yes, if required for the specific order.

24) How many multicast events are planned?

a. At this time the FBI has no planned multicast events. However these may be ordered on an as needed basis.

25) Are there pre-scheduled dates for the multicast events?

a. Please see the answer to question number 24.

26) What specific web hosting services will be required?

a. At this time the FBI does not have any required specific web hosting services.

However these may be ordered on an as needed basis.

27) Will underwater filming be necessary?

a. The FBI does not anticipate underwater filming to be necessary at this time.

28) How many underwater scenes are being planned?

a. Please see the answer to question number 27.

29) Under the EDITOR position in RED TYPE it states the EDITOR position is a full time position. Does that mean the EDITOR must be in Quantico for the length of each production that is edited?

a. The Editor is required to sit at the primary place of performance full time and is not linked to specific orders but shall be tasked editing assignments by the COR.

30) If an EDITOR with 5 years of experience and an active top secret clearance cannot be found, are there alternatives that are acceptable, such as a Navy veteran who had a secret clearance during his tour of service?

a. Please see the updated solicitation. The Editor must at a minimum possess an active secret clearance with a Single Scope Background Investigation (SSBI) to be considered.

31) Is there an overall outline or projected scope of productions during the length of the contract?

a. At this time the FBI does not have an overall outline or projected scope of productions during the length of the ordering period.

32) Is this a new requirement or a follow-on/re-compete?

33) If this is a re-compete, is the incumbent a small business?

34) Under FORMAT on page 32 it says, "Page limitations shall be treated as maximums..." We cannot find any stated page limitations. Please direct us to where the page limitations can be found.

a. Page limitations refers to Volume 2 – Resumes (3 page limit) and Other

Information (2 page limit) found on page 32 of the solicitation.

35) Our company has a secret facility clearance and secret cleared video production personnel, including video editors. We have created 80 award-winning videos. Our clients have included DOD, DOJ, DOS, DHS, DHHS, FBI, and TSA. Will be eligible for award prior to getting an editor TS cleared, or should we not bother bidding?

a. Please see the answer to question 30 that updates security requirements. Editor must be cleared at the time of award so they can report to work once they have completed the visitor access request.

36) Can you elaborate on the process of the Editor earning security clearance?

a. The contractor is responsible for providing an editor who meets the required security clearance requirements described in the solicitation as well as the answer to question 30.

37) Are Key Management Personnel required, or can some roles be filled by one employee?

a. No, one person cannot fulfill the key management personnel requirement for more

38) Will a responder's location influence evaluation, such as being outside of Virginia?

a. No, the responder’s location will not influence the evaluation, however no expenses will be paid for travel to the preliminary meetings that are expected to be held at the primary place of performance in Quantico, VA.

39) Are responders supposed to include samples of previous work? If so - are links or

DVD/jump drives preferred?

a. No, samples are not required and will not be evaluated.

40) Lighting Director is listed as Key Management Personnel. The RFP does not provide a job description for this position. Can you provide a job description for this position?

a. Please see the answer to question number 11.

41) Attachment A Pricing Sheet does not have a line item for Lighting Director. Can you provide an amended Pricing Sheet to include a line item for Lighting Director?

a. Please see the answer to question number 11.

42) The position Production/Set Designer reads as a single position in the description of Key

Management Personnel on p.32, however there are separate job descriptions and line items for pricing for Production Designer and Set Designer. How should we handle the resume for this position? Are you looking for one person who can fulfill both roles at different times, or are you looking for either a production designer or a set designer within our proposed team of Key Management Personnel?

a. The Production Designer and Set Designer are two separate positions. Please submit two different resumes.

*One person cannot fulfill the key management personnel requirement for more

43) The position Video/Audio Engineer reads as a single position in the description of Key

Management Personnel on p.32, however there are separate job descriptions and line items for pricing for Video Engineer and Audio Engineer. How should we handle the resume for this position? Are you looking for one person who can fulfill both roles at different times, or are you looking for either a video engineer or an audio engineer within our proposed team of Key Management Personnel?

a. The video and audio engineer are two separate positions. Please submit two different resumes.

*One person cannot fulfill the key management personnel requirement for more

44) The Place of Performance listed on page 15 is FBI and DOJ facilities in the Washington, D.C. metropolitan area. Is it possible that productions may take place outside of the

Washington, DC region? If so, which cities or regions are most likely for production?

a. There is a possibility that productions will take place outside of the Washington, D.C. metropolitan area and will be detailed in each specific order.

45) If production does take place outside of Washington, DC, what is the procedure for accounting for variability in rates between different geographic regions? For example, the cost of a makeup artist may be less in Washington, DC than in New York or LA so we would need to bill a higher rate for that position?

a. The contractor should ensure that the rate they provide will allow coverage within the continental United States.

46) RE: In Price Evaluation/Award, Price on page 33 it states: “total price of all line items across the entire ordering period will be used…” Question: How will price be evaluated?

Will this consist of 1 hour per year (5 hours total per labor category at each year’s rate) for each labor category?

a. The evaluated price will be the total price of all line items stated at a rate for one hour per year except for the editor which will be evaluated at 1920 hours per year.

47) How will the full time editor category be evaluated? Specifically, will it be part of the price evaluation similar to the other labor categories (one hour per year)? Or something else (annual salaried amount)?

a. Please see the answer to question number 46.

48) Does the full time editor position need to include any benefits re: 401K, health insurance, etc?

a. The editor is an employee of the contractor and it is the contractor’s responsibility to comply with any employment / labor laws and regulations.

49) Given the full time editor is slated at 1920 hours, which is equivalent to 48 weeks. Is it safe to assume you anticipate 10 government holidays and 10 days personal time for the full time editor, adding up to 52 weeks?

a. The Government is expecting the need to be for 1920 hours and the Government will observe all Government holidays and executive mandates/orders.

50) Please confirm you want Top Secret clearance for the editor, vs Secret.

a. Please see the answer to question number 30.

51) In Definitions on page 14, 3. Post Production Supervisor and 4. Post production

Coordinator are mentioned. Are these supposed to be labor categories we will provide? If so, should we provide an hourly rate for them? If not, please clarify the purpose of these definitions.

a. Yes, please see updated solicitation and Attachment A.

52) Do you require any work samples from us other than resumes? For instance, DP reels or

Director reels?

a. Please see the answer to question number 39.

53) Would the government prefer a contractor with a geographical proximity to Quantico over one that is outside the Metropolitan DC area? If so, what is the mileage from

Quantico that defines that proximity?

a. There is no preference with geographical proximity to Quantico. However, please refer the answer to question 38 about travel expenses.

54) 17.2 on page 20 states: Use or allow to be used any aspect of this contract, including both the contractor’s relationship with the FBI and the work performed under the contract, for publicity. “Publicity” means, but is not limited to, advertising (e.g. trade magazines, newspapers, Internet, radio, television, etc.), communications with the media, marketing, or a reference for new business. Question: Does this include using the FBI as a past performance reference for new federal contracting work in proposals we might write in the future, should we win this RFQ?

a. No, using the FBI as part of past performance evaluations when applying for other federal contracts is allowed.

55) Evaluation/Award states that "Evaluation will be made to identify all quotes that are technically acceptable in accordance with the evaluation criteria stated herein.” Please confirm what specifically makes up the evaluation criteria and on what page(s) we can find it.

a. Evaluation to determine technical acceptability will be completed on the submitted volumes and information found on page 32 of the solicitation. Volume

1 will be first checked for completeness. Volume two will check that resumes for all key personnel have been received and that they meet the minimum experience requirements listed under each description. Other information will be checked for accuracy and to validate that you are eligible for award.

56) For Volume 2, please confirm that the 3 page limit is per resume?

a. The 3 page limit is per resume.

57) It appears the Technical Proposal is only made up of resumes and admin info. Do you

NOT require us to send any other information about our company, our past performance, our processes, etc?

a. Please include company information (for informational purposes only). No other information is required per the solicitation and any further information will not be evaluated.

58) RE: 17.3 Conflict of Interest: Do we need to actually state that we warrant that we don’t have an organizational conflict of interest? Should this be part of our technical proposal?

a. Signature of a signed award warrants the contractor’s admission that to the best of their knowledge and belief they have no organizational conflicts of interest.