RFQ-CTS-039-15_Amendment_1.pdf

1 1. CONTRACT 10 CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1 1 35

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION I PURCHASE REO. NO. PROJECT NO. (If Applicable)

0001 08/11/2014

6. 1SSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE Administrative Contracting Officer Federal Bureau of Prisons James J .C.L. Spence

D. Ray James Correctional Facility Contracting Officer

Highway 252 East (912) 496-6981 Folkston, Georgia 31537

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NO

RFQ-CTS-039-15

X 9B. DATED (See Item 11) 07/14/2014

10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE : Tax 10# I FACILITY CODE: DUNS# 10B. DATED (See item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above number solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods.

(a) By completing Items 8 and 15, and returning copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted: or«:> By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted. such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment. and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA {If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OR CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify AuthorTty) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B . THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as cl1angesln paymg office. appropriation data. etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORI'lY OF FAR 43.1 03(b).

C. THIS SUPPLEMENTAL AGREEMENIT IS ENTERED INTO PURSUANT TO AUTHORI'lY OF:

D. OTHER (Specify type of modifiCation and authority)

E. IMPORTANT: Contractor [ ] is not [X] is required to sign this document and return ~ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Otpanized by UCF section headings. rnclvding solicitation!contract subject matter whele feasible)

RFQ-CTS-039-15 is hereby amended as follows: See attached continuation pages.

Except as provided herein, all items and conditions of the document referenced in item 9A or 1 OA, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

158. CONTRACTORJOFFEROR

(Signature of person authorized to sign)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

15C. DATE

SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

James J.C.L. Spence Contracting Officer

168. UNITED STATES OF AMERICA 16C. DATE

BY

SIGNED

~- I I ( ~~of Contracting Officer) o!' If .2 0 I~

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR {48 CFR) 53.243

I

SF-30 Continued Amendment # 000 I Block 14 - Description of Amendment Continued

RFQ-CTS-039-15 is hereby amended as follows:

I. Change the NAICS in Blocks 10 and 20 of the SF-1449 from $14,000.00 to $15,000.00.

2. Replace Pages 4-6 of the SF-1449 with the attached Pages 4-6.

3. Replace Attachment V, Subcontracting Plan Certification with the attached Attachment V.

4. Under Attachment VI (Federal Bureau of Prisons Subcontracting Plan} remove the 14th page titled "Statement of Compliance for Incumbent Contractors."

5. The following FAR Provisions are incorporated by reference: FAR 52.204-7, System for Award Managemmt, and FAR 52.217-5, Evaluation of Options (JUL 1990).

6. FAR Clause 52.209-5 (Deviation) Representation Regarding Felony Conviction Under any Federal Law or Unpaid Delinquent Tax Liability (NOV 20 13), is incorporated by full text (attached).

7. FAR 52.209-7, lnfonnation Regarding Responsibility Matters is updated to JUL 2013 (attached).

8. FAR 52.252-5, Authorized Deviations in Provisions (APR 1984), is incorporated by full text (attached).

9. Replace the Statement of Work (April2011 - Master's Required) Revision 0 I, April2013, PSB, with the attached Statement of Work (April2011- No Master's Required), Revision 01, April2013, PSB

*************•*****************************NO FURTHER CHANGES *********************************************

RFQ-CTS-039-15 Page4 of 32

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Substance Abuse Intake Assessment & Report (2011) (1 per 35.000000 EA $ $ inmate~ Estimated for 35 inmates.

BASE EAR: 10/01/2014- 09/30/2015

0002 Substance Abuse Individual Counseling (2010) (30 min. = 1 unit) 1 ,680.000000 EA $ $ Estimated 48 units PElf inmate for 35 inmates.

BASE YEAR: 10/01/2014-09/30/2015

0003 Substance Abuse Group Counselin~ (2020) (30 min. = 1 unit) 2,520.000000 EA $ $ Estimated 72 units PElf mmate for 3 inmates.

BASE YEAR: 10/01/2014 - 09/30/2015

0004 Substance Abuse Family Counselin~ (2030) (30 min. = 1 unit) Estimated 24 units ~per mmate) for 5 inmates.

BASE YEAR: 10/0 /2014-09 30/2015

840.000000 EA $ $

0005 Mental Health Intake Assessment & Report (5011) (1 per inmate) Estimated for 10 inmates.

10.000000 EA $ $

BASE YEAR: 10/01/2014- 09/30/2015

0006 Mental Health Group Counseling (60201J30 min. = 1 720.000000 EA $ $ unit.lfstimated 72 units _p.er inmate for inmates.

BAS YEAR: 10/01/20 4-09/30/2015

0007 Psychiatric Evaluation and R~rtJ5030) (1 per inmate)

BASE YEAR: 10/01/2014- 0 /30 015

10.000000 EA s $

0008 Mental Health Individual Counselin~ (6010) (30 min. = 1 unit) 480.000000 EA s $ Estimated 48 units per inmate for 1 Inmates.

BASE YEAR: 10/0112014-09/30/2015

0009 Medication Monitoring (6051) ~ per visit) to evaluate the efficacy of 60.000000 EA $ $ medicationS incorporating feed ack from a clinical practitioner.

Estimated 0 inmates.

BASE YEAR: 10/01/2014- 09/30/2015

0010 Client ~mate) Trans~ortation )1202) - Round trip

BASE EAR: 10/01/ 014-09 30/2015

2,160.000000 EA $ $

0011 Substance Abuse Intake Assessment & Report (2011) (1 per 37.000000 EA $ $ Inmate) Estimated for 37 inmates.

OPTION YEAR 1: 10/01/2015 • 09/30/2016

. 0012 Substance Abuse Individual Counseling (2010) (30 min.= 1 unit) 888.000000 EA $ $ Estimated 24 units per inmate for 37 inmates.

OPTION YEAR 1: 1 0/01/2015 - 09/30/2016

0013 Substance Abuse Group Counselin~ (2020) (30 min. = 1 unit) 2,886.000000 EA $ s Estimated 78 units per mmate for 3 inmates.

OPTION YEAR 1: 10/01/2015 - 09/30/2016

0014 Substance Abuse Family Counselin~ (20301 (30 min. = 1 unit) Estimated 24 units <ra;r 1nmate) for 7 inma es.

OPTION YEAR 1: 0/01/2015-09/30/2016

888.000000 EA $ $

0015 Mental Health Intake Assessment & Report (5011 ) (1 per inmate) Estimated for 12 inmates.

12.000000 EA $ $

OPTION YEAR 1: 10/01/2015 - 09/30/2016

0016 Mental Health Group Counseling (60201 (30 min. = 1 uni~Estimated 78 units fler inmate for 2 inmates.

OP IONYEAR1 : 10/0/2015-09/30/2016

936.000000 EA $ s

0017 P~chiatric Evaluation and R1fort (5030M1 per inmate)

0 TION YEAR 1: 10/01/201 -09/30/2 6

12.000000 EA $ $

RFQ-CTS-039-15 Page 5 of 32

0018 Mental Health Individual Counselin~ (6010) (30 min.= 1 unit) 288.000000 EA s s Estimated 24 units per inmate for 1 mmates.

OPTION YEAR 1: 10/0112015-09130/2016

0019 Medication Monitoring (6051) ~ per visit) to evaluate the efficacy of 72.000000 EA $ $ medication, incorporating feed ack from a clinical practitioner.

Estimated 72 inmates.

OPTION YEAR 1: 10/01/2015- 09/30/2016

0020 Client (Inmate~ Tranwgrtation (120~ - Round trip

OPTIONYEA 1: 1 /01/2015-09/0/2016

2,352.000000 EA $ $

0021 Substance Abuse Intake Assessment & Report (2011) (1 per 39.000000 EA $ $ inmate~Estimated for 39 inmates.

OPTIC YEAR 2: 1010112016 - 09/30/2017

0022 Substance Abuse Individual Counseling (201 0) (30 min. = 1 unit) 936.000000 EA $ s Estimated 24 units per inmate for 39 inmates.

OPTION YEAR 2: 10101/2016-09130/2017

0023 Substance Abuse Group CounselinB (2020) (30 min. = 1 unit) 3,042.000000 EA $ $ Estimated 78 units per tnmate for 3 inmates.

OPTION YEAR 2: 10/01/2016-09/30/2017

0024 Substance Abuse Family Counselin~ (2030) (30 min. = 1 unit) 936.000000 EA $ $ Estimated 24 units rcer mmate) for 9 inmates.

OPTION YEAR 2: 0/01/2016 - 09130/2017

0025 Mental Health Intake Assessment & Report (5011) {1 per inmate) Estimated for 14 inmates.

14.000000 EA $ $

OPTION YEAR 2: 10/0112016-0913012017

0026 Mental Health Group Counseling (6020~j30 min. = 1 1,092.000000 EA $ $ uni~Eslimated 78 units fler inmate for inmates.

OP ION YEAR 2: 10/0 /2016-09/30/2017

0027 P~chiatric Evaluation and Rfort (50306 (1 per inmate)

0 TION YEAR 2: 10/01/201 - 09/30/2 17

14.000000 EA $ $

0028 Mental Health Individual Counseling (6010) (30 min.= 1 unit) 336.000000 EA $ s Estimated 24 units per inmate for 14 tnmates.

OPTION YEAR 2: 10/0112016-09/30/2017

0029 Medication Monitoring (6051) ~ per visit) to evaluate the efficacy of 84.000000 EA s $ medication, incorporating feed ack from a clinical practitioner.

Estimated 84 inmates.

OPTION YEAR 2: 10/01/2016-09130/2017

0030 Client (Inmate~ Tranwgrtation (120~- Round trip

OPTION YEA 2: 1 /01/2016- 09/ 0/2017

2,544.000000 EA $ $

0031 Substance Abuse Intake Assessment & Report (2011) (1 per 41.000000 EA $ $ inmate) Estimated for 41 inmates.

OPTION YEAR 3: 10/01/2017-09/30/2018

0032 Substance Abuse Individual Counseling (2010) (30 min.= 1 unit) 984.000000 EA s s Estimated 24 units per inmate for 41 inmates.

OPTION YEAR 3: 10/0112017- 09/30/2018

0033 Substance Abuse Group Counselin~ (2020) (30 min. = 1 unit) 3,198.000000 EA $ $ Estimated 78 units per mmate for 4 inmates.

OPTION YEAR 3: 10/01/2017- 09/30/2018

0034 Substance Abuse Family Counselin.p (20301 (30 min. = 1 unit) 984.000000 EA $ $ Estimated 24 units ~J)er mmate) for 1 inma es.

OPTION YEAR 3: 0/01/2017 - 09/30/2018

0035 Mental Health Intake Assessment & Report (5011) (1 per inmate) Estimated for 16 inmates.

OPTION YEAR 3: 10/0112017- 09/30/2018

16.000000 EA $ s

0036 Mental Health Group Counseling (60201J30 min.= 1 uni~Estimated 78 units mr inmate for inmates.

OP ION YEAR 3: 1010 12017-0913012018

1,248.000000 EA $ $

0037 P~chiatric Evaluation and Rr-rt (50306r per inmate)

0 TION YEAR 3: 10/01/201 -09/30/2 8

16.000000 EA $ $

RFQ-CTS.()39-15 Page 6 of32

0038 Mental Health Individual Counselln~ \601 0) (30 min. = 1 unit) 384.000000 EA $ $ Estimated 24 units per inmate for 1 nmates.

OPTION YEAR 3: 10101/2017-09/30/2018

0039 Medication Monitoring (6051) ~ per visit) to evaluate the efficacy of 96.000000 EA s $ medication, incorporating feed ack from a dinical practitioner.

Estimated 96 inmates.

OPTION YEAR 3: 10101/2017 - 09/30/2018

0040 Client (Inmate~ Tranwortation (120~- Round trip

OPTION YEA 3: 1 101/2017- 09 0/2018

2,736.000000 EA $ $

0041 Substance Abuse Intake Assessment & Report (2011) (1 per 43.000000 EA $ s inmate) Estimated for 43 inmates.

OPTION YEAR 4: 10101/2018-09/30/2019

0042 Substance Abuse Individual Counseling (201 0) {30 min. = 1 unit) 1,032.000000 EA $ $ Estimated 24 units per inmate for 43 inmates.

OPTION YEAR 4: 10/01/2018-09/30/2019

0043 Substance Abuse Group Counselin~ (2020) (30 min. = 1 unit) 3,354.000000 EA $ $ Estimated 78 units per mmate for 4 inmates.

OPTION YEAR 4: 10/01/2018 - 09/30/2019

0044 Substance Abuse Family Counselini {2030} {30 min. = 1 unit) 1,032.000000 EA $ s Estimated 24 units wer mmate) for 3 inmates.

OPTION YEAR 4: 0/01/2018-09/30/2019

0045 Mental Health Intake Assessment & Report (5011) (1 per inmate) 18.000000 EA $ $ Estimated for 18 inmates.

OPTION YEAR 4: 10/01/2018 - 09/30/2019

0046 Mental Health Group Counseling {6020~ (30 min. = 1 1,404.000000 EA s $ uni~Estimated 78 units -Far inmate for 8 inmates.

OP ION YEAR 4: 10/0 /2018-09/30/2019

0047 P~chiatric Evaluation and R1fort (50306r per inmate) 18.000000 EA $ $

0 TION YEAR 4: 10/01/201 -09/30/2 9

0048 Mental Health Individual Counselin~ (6010) {30 min. = 1 unit) 432.000000 EA s $ Estimated 24 units per inmate for 1 mmates.

OPTION YEAR 4: 10/01/2018 -09130/2019

0049 Medication Monitoring (6051) ~ per visit) to evaluate the efficacy of 108.000000 EA $ $ medication, incorporating feed ack from a clinical practitioner.

Estimated 108 inmates.

OPTION YEAR 4: 10/01/2018-09/30/2019

0050 Client (Inmate~ Tranwortation {120~- Round trip 2,928.000000 EA $ $

OPTION YEA 4: 1 /01/2018-09 0/2019

0051 TOTAL INCLUSIVE AMOUNT {BASE YEAR+ FOUR OPTION

YEARS)

1.000000 LT $ $

2.1 Continuation ofSF-1 449, Block 20

SCHEDULE OF SUPPLIES/SERVICES

The contractor shall provide community-based outpatient traditional drug (substance) abuse and mental health (TDAT-MH) services to male and female federal offenders confined in a Residential Re-entry Center (RRC), or home confinement in Louisville, Ken-tucky (all references to RRC and Community Correctional Center (CCC) shall be treated equally for the purpose of this contract). The contractor's service location shall be within 10 miles of the Federal Courthouse, located at 601 West Broadway, Louisville, Kentucky, and located within one-half mile (walk) of community based transportation.

Quoters shall submit a quotation to provide all of the services listed.

The performance period for the resulting contract will be a one-year base period (to begin upon the effective date of contract award) and four (4) additional one-year option periods. The anticipated total contract period is five (5) years. The anticipated performance start date is October 01,2014.

Services under this contract may be subcontracted.

ATTACHMENT V

SUBCONTRACTING PLAN CERTIFICATION

In accordance with FAR 19.705-~, this contract f ] does [ ]docs not provide for any subcontracting possibilities.

lfthe answer is affirmative, the offeror (quoter) will submit [ ] a subcontracting plan in accordance with

FAR 52.219-9.

Amendment # 0001 Block 14 - Description of Amendment Continued

5. Representation Regarding Felony Conviction Under Any Federal Law or Unpaid Delinquent Tax Liability (FAR 52.209-5 Deviation 2014-01) (November 2013)

(a) In accordance with sections 536 and 537 of the Commerce, Justice, Science, and Related Agencies Appropriations Act, 20 14(Title II, Division B, Pub. L. 113-76), none of the funds made available by that kt may be used to enter into a contract, memorandum of understanding, or cooperative agreement with a corporation -

(I) convicted of a felony criminal violation under any Federal Jaw within the preceding 24 months, where the awarding agenc)is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this futher action is not necessary to protect the interests of the Government, or

(2) that has any unpaid Federal tax liability that ms been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for colleting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that this further action is notnecessary to protect the interests of the Government.

(b) The offeror represents that, as of the date of this offer- ( I) the offeror is ( ] is not ( ] a corporation convicted of a felony criminal violation under any Federal or State law within the preceding 24 months; and,

(2) the offeror is ( ] is not [ ] a corporation that has any unpaid Federal or State tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agrement with the authority responsible for collecting the tax Liability.

(End of Provision)

6. FAR 52.209-7 INFORMATION REGARDING RESPONSffiiLITV MATfERS (JUL 2013)

(A) DEFINITIONS. AS USED IN TillS PROVISION-

" Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability

(e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Il'oceedings, and Armed Services

Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such a; contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means-

(I) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and mutiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilitieswithin a business entity (e.g., general manager; plant manager; head of a division or tusiness segment; and similar positions).

(b) The offeror [ ] has ( ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) lfthe offeror checked "has" in paragraph(b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as ofthe date of submission of this offer with regard to the following information:

( 1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the a wad to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

Page?

Amendment # 0001 Block 14- Description of Amendment Continued

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimburement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in-

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an ackno\Wdgment offault by the Contractor if the proceeding could have led to any oftheoutcomes specified in paragraphs (c)(I)(i), (c}(l)(ii), or (c)(l)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences Us ted in ( c )(1) of this provision, whther the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(l)(i) through (c)(l)(iv) of this provision in FAPIIS as requiredthrough maintaining an active registration in the System for Award Management database viahttps://w.,vw.acquisition.gov(see 52.204-7). (End of provision)

7. 52.252-5 Authorized Deviations in Provisions.

As prescribed in 52.1 07( e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authoized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any suplemental provision, except that the contracting officer shall i11>ert "(DEVIATION)" after the date of the provision. Authorized Deviations in Provisions

(Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation ( 48 CFR Chapter I) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any [insert regulation name] (48 CFR Chapter _ _ _.) provision with an authorized deviation is indicated by the addition of"(DEVIA TION)" after the name of the regulation.

(End of provision)

Federal Bureau of Prisons

Community Transitional Drug Abuse Treatment and Mental Health Treatment Services

Statement of Work

(April 2011- No Master's Required)

Revision 01, April 2013, PSB

TABLE OF CONTENTS

Purpose and Scope The Bureau's Corcuni tment Cognitive Behavioral Therapy Target Population

Clinical Services Counseling Services Treatment Authorization Initial Meeting Assessments/Psych iatric Evaluations Clinical Treatmen t Plan Monthly Progress Reports Clinical Interven tions Termination Re port File Maint enance

Communication Accountability Sign- In/Out Log Partnerships

Administration Facility Requirements Agency or Facility Licensure/Certificat ion Staffing Contractor Licensure Background Information Contractor 's Employee Standards of Conduct Sexual Abuse Information Drug Free Workplace Training Billing

Bureau Admi nistration of Contract Bureau Inspect ion of Services (Moni torings} Contractor Evaluation . ...... . ............... ... ..... . ... ... ....... . .... 2 6 Withholding and Reimbursements

Transitional Drug Abuse Trea t ment Statement of Work Page 3

1 . PURPOSE AND SCOPE. The purpose of this statement of wor k (SOW) is to outline t he Gove rnment ' s technical requirements for contractors who provide therapeutic services for community transitiona l drug abuse treatment (TDAT) and mental health services to f ederal inmates , in the custody of the Bureau of Prisons {Bureau) , residing in a residential re-entry center (RRC) or placed on home detention/confinement.

On occas i on , the U. S. Probation Office may seek to use the same services for inmates under U.S . Probation Offi ce supervis ion. The Regional Transitional Drug Abuse Treatment Coordinator (T- DATC) mus t approve t hese placements . The contract r equirements set forth in this document prevail and Bureau personnel remain the primary contract administrators .

The scope includes community TDAT and mental health services f or federal inmate s nationwide . All services and programs must compl y wi th this SOW ; the U. S .

Constitution; all applicable federal , state , and local laws and regulations ;

a pplicable Presidential Executive Orders (EO) ; all applicable case laws , consent decrees , and Court Orde rs . When a conflict exis ts and a deci sion cannot be made regarding which standard is more stringent , the Bureau will determine which is appropriate . The contractor must comply with and ca rry out a ny applicable changes to Bureau policy , Department of Justice regulations , Congressional mandates , federal law , or EO .

Should the Government invoke such changes , the contractor retains its r i ghts a nd remedies under the terms and conditions of the contrac t .

The Bureau r eserves the right to enter into negotiations with the contractor to change the conditions or procedures in this SOW and contract .

The Bureau r eserves the r ight t o have various staff moni t or contract performance . The Bureau r eserves t he r i ght t o conduct announced and unannounced inspections of any part of the fac i lity at any time and by any reasonable method to assess contract compliance . The Bur eau may investigate any incident pertaining to the performance of this contract . The contractor mus t comply and cooperate with the Bureau on all inves tigations , monitor i ng visits , i nspections , and inqui ries .

The contractor will submit any request for contract changes through the T- DATC to the Contracting Officer (CO) for approval.

(Note : The terms "contractor" and "treatment provider" are considered synonymous and are us ed interchangeably throughout the document . )

2 . THE BUREAU' S COMMITMENT. The Bureau is committed to providing quality, e vidence- based psychological t reatment to al l inmates in transition to the community in need of these services . Bureau psychology treatment programs are designed on the most recent research and evidence-based practices , ens uring effective treatment programs . These evidence - based treatment practices are believed to lead to :

• t he reduction of inmate misconduct;

• the reduction of inmate misuse of mental health and medical resources;

Transitional Drug Abuse Treatment Statement of Work Page 4

• t he reduct i on of substance abuse , relapse , and recidivism;

• the reduction of criminal activity ;

• an increase in the level of functioning for inmates with mental illness and behavioral disorders;

• a n increase i n the level o f the inmate's s take in socie tal norms ;

and

• an increase in standardi zed communi t y transit i on/aftercare treatment programs.

Transition treatment increases the likelihood of treatment success and increases the public's health and safety .

3 . COGNITIVE BEHAVIORAL THERAPY (CBT) . The Bureau' s psychology treatment progr ams are uni fied clinical s ervices and activities o r ganized to t reat complex psychological and behavioral problems . Therefore, the Bureau has chosen CBT as its theoretical model . CBT is a proven-effective treatment model with inmate populations . The Bureau seeks community-based treatment providers that adhere to CBT or use a theoretical model compat ible with CBT (e . g ., Mot ivational I nt e rviewing , Cognitive Mapping , etc .)

According to the CBT model , a person ' s feelings and behaviors are i nfluenced by h i s or her perceptions and core beliefs . By assisting inmates to perceive events objectively and modify their irrational beliefs , the model anticipates they may become more successful in achieving pro-social goals .

CBT combines different treatment targets and specific conforming behaviors , focus i ng on an inmate ' s :

• core beliefs ,

• intermediate beliefs,

• current situat ion,

• automatic thoughts , and

• the effect t hese thought s and beli efs have on an emotional , behavioral a nd psychol ogical level .

As an example , inmates' ongoing criminal behavior is conceived, supported, and perpetrated by a set of habitual thinking errors : criminal thinking errors and cogni tive thinking errors . By using CBT, the Bureau is able to treat inmates by r eplacing those thinking e rrors with pr o- social t h i nking . Such thinking supports those behaviors that a r e consis t ent with t he norms of a l aw-abiding community .

The Bureau has found these objectives mesh well with the traditional individual and/or group therapy , theref ore , the contractor must

• have a treatment philosophy and techniques that di rectly work i n conjunc t i on with t he identified Bureau program philosophy ; and

• have documented experience working with an inmate population and must understand the c riminal justice system.

Transitional Drug Abuse Treatment Statement of Work Page 5

4 . TARGET POPULATION. Inmates participating in institution psychology treatment programs:

• Drug Abuse Participants. The Bureau operates a structured drug abuse treatment pr ogram to identi fy inmates in need of substance abuse treatment upon entry and throughout their incarceration . This multi - pronged treatment delivery system accommodates the entire spectrum of inmates in need of substance abuse programs through the Drug Abus e Education Course , the Non-re sidential Treatme nt Program, Residenti a l Drug Abuse Programs (RDAP) , Follow- up Treatment in general population and Communi ty Transitional Drug Abuse Treatment (TDAT) .

Those inmates who complete the in-prison RDAP are required to participate in community-based treatment to complete the program. These inmates will ordinarily be referred with cl inical documentat i on , which i s a summary of their in-prison treatment experiences, including an American Psychiatric Association's Diagnostic and Statistical Manual of Mental Disorders (DSM), diagnosis , and recommendations from the prison-based clinician .

• Mental Health Treatment. The Bureau has psychology treatment programs designed to effectively manage and treat mentall y il l inmates.

Specifical l y, the programs are designed to reduce psychological symptoms, improve functioning, facilitate institutional adjus tment , and reduce incidents of misconduct . An inmate must meet one of the following criteria to be admitted into community-based mental health treatment :

• the inmate must have a major mental illness to include psychotic disorders, mood disorders , anxiety disorders, personal ity disorders, or signifi cant cognitive i mpairment based on t he DSM , t he inmate ' s functioning is signi ficant ly reduced by mental illness o r significant cognitive impairment.

REQUIREMENTS CONTRACTOR MUST ADHERE TO:

CLINICAL SERVICES

5 . COUNSELING SERVICES. Ordinarily , the first contact will be an intake/assessment (project code 2011 o r 5011 ) , during which all orientation and administrative tasks will be completed (e . g ., review of agency and state policies and regulations ; revie w and signing the TDAT Authorization for Release of Information ; review and s i gning the Agreement to Participate) .

• substance abuse intake/assessment (project code 2011) ,

• mental health intake /assessment and report (project code 5011)

Tr ansition a l Drug Abuse Trea t ment Statement o f Wor k Page 6

Counseling is a clinical interaction between an inmate and a licensed counselor.

The interactions are deliberate and based on a cognitive-behavioral approach that h as d emonstrated evidence to change b ehavio r . Cou n seling interventions ta r get inmat es ' criminogenic needs , s u ch as ant i soc ial a ttitude s and b e lie f s to reduce the likelihood of misconduct and reci d i vism . Counseling sess ions shall begin as soon as poss ible after the initial meeting has been completed .

The treatment regimen must not exceed a combined total of four hours (eigh t 30- minute units} per wee k of :

• individual counse l ing (project code 201 0} ,

• group counseling (p roject code 2020) ,

• family counseling (pr oject code 2030} ,

• group family counse ling (project c ode 2040} ,

• mental he alth c oun se lirig / i ndividual counse l i ng (p r oject code 6010) ,

• mental health counseling/group counseling (6020) , Other services t hat may be authorized by the Bureau :

• intensive outpatient counsel i ng (project code 2080},

• therapeutic community treatment (project code 1001) ,

• short-term residential treatment (pr oject code 2001) ,

• medicat i on monitor ing (project code 6051} ,

• psychol ogi ca l evaluation and r eport (5010},

• psychol ogical testing and r eport (5020) ,

• psychiatric evaluation and report (5030} .

The con tractor will provide clinica l service s tha t accommodate vary ing wo rk schedules . Ordinarily, this includes morning and evening groups/individu a l counseling .

NOTE: This contract may not authorize the contractor to provide all Counseling Services listed above. The only services permitted by this contract are the contract line items provided in the Pricing Schedule (see Standard Form 1449, Block 2 0 ). Additional services not provided in the Pricing Schedule may be authori zed by the Contracting Officer only.

Therapeut i c commu n i ty treatment is for a period not to exceed 180 days .

Short-t erm r esidential treatment is for a period not to exceed 90 days. Each service requires the same monthly progress report reviews by the contractor .

Medication monitoring is used to evaluate the efficacy of the medication , laborator y testing , monitoring labora t ory tes t r esults and making changes to the treatment regimen .

The treatment provider may recommend changes in the author ized services and/or frequency of treatme nt . The Bureau must authorize any changes to the treatmen t regimen in advance, including stoppi ng treatment .

The government wil l not reimburse the contra ctor for se r vices t hat were not authorized in advance of the services being provided .

Trans itional Drug Abuse Treatment Statement of Work Page 7

6 . TREATMENT AUTHORIZATION . The treat ment provider will receive a copy of the Treatment Authorization from the T- DATC for each inmate containing information regarding the inmate ' s placement in the RRC and clinical material from the inmate 's in- prison experience that is available at the t ime of r eferral . The Treatment Authorization wi ll also provide guidelines for the number of counse ling hours and type s of services the inmate shoul d receive from the treatment provider .

7 . INITIAL MEETING/INTAKE . Within 10 working days or less of an inmate ' s arrival in the community , or receipt of the Treatment Authorization , if received after the inmate's arrival in the community , the treatment provider must meet individually with each inmate. Ordinarily, the first contact will be an i ntake/assessment (project code 2011 or 5011 ) and is not billed as a separate contact (e . g ., counseling ) without prior approval of TDAT staf f . The purpose of the meeting is t o review required state , local, and agency policies and regulations; acquire the inmate ' s signature on all appropriate paperwork (including the TDAT Authorization for Release of Information and the Agreement to Participate) ; conduct an assessment/intake , if authorized; and begin to develop a treatment plan .

The inmate wi ll be held accountable for meeting wi t h the treat ment p rovider wi thin 10 working days ; however, the treatment provid er and RRC s taff also have an obligation to ensure contact is made with the inmate . The treatment provider must notify the Bureau via telephone or fax, within 2 wor king days of the initial mee ting to verify that contact was made . At the initial meeting the following should occur :

Transit ional Drug Abuse Treatment Author i zation for Release of I nf ormation Form. At the initial meeting, and prior to the beginning of any interview o r counseling , all inmates mus t complet e this form. The treatment provider will ensure a copy, with all required signatures, is placed in the inmate's treatment file with a copy forwarded to TDAT staff , a long with the initial interview/contact form .

Agr eement to Participate in Community Transition Program (Informe d Consent).

At the initial meeting, and prior to the beginning of any interview or counse l i ng , all inmates mus t complete an I nformed Consent Form . The treatment provider is to evaluate the inmate ' s competency to give his or her informed cons ent prior to treatment or to prescribing medication . Competence to give informed consent means the i nmate has a basic understanding of his or her diagnosi s or condition and tha t the treatment being offered is for that condition. It a lso means the inmate has a basic understanding o f t he potential benefits , ris ks and side effects, and the inmate understands what to do in the event of any side effects . The inmate must understand that he or she has the option not to participate in treatment . The inmate must also understand the consequences of his or her fai l ure to participate, such as incent ives lost or r eturn to the institution if he or she chooses not to volunteer fo r treatment whi l e in the community. The treatment provider wil l ensure a c opy wi th all required signatures , is placed in the inmate ' s t reatment f ile with a copy fo rwarded to TDAT staff along with the other initial contact forms .

If the inmate refuses to sign the forms the treatment provider is responsible for stopping the session immediately and notifying TDAT staff . They should

Transitional Drug Abuse Treatment Statement of Work Page 8 also immediate ly notify t he RRC staff that the sess ion was stopped and the inmate was sent back to the RRC . This ensures accountability of the inmate .

TREATMENT DOCUMENTATION

*All treatment documentation must be signed by the clinician who provided the service. Electronic signatures are not acceptable.

8 . ASSESSMENTS/PSYCHIATRIC EVALUATIONS. The Bureau determines i f an assessment is needed based on t he available clinical information concerning the inmate ' s drug abu se treatment and/or mental health history . If an intake assessment is required by the state's licens ing board , the Bureau shall authorize an i ntake assessment . The assessme nt reports should be forwarded to t he TDAT offi ce as soon as possible , but must be forwa rded to TDAT prior to appearing on t he i nvoice . An assessment and/or psychological evaluati on must be in narrative form and contain, at a minimum :

• the DSM diagnosis ,

• the specific test administered during the evaluation ,

• the s i gnificant background issues pertaining to fami ly, relati onships , health, mental health , educati on , medication, social i ssues and employment ,

• the inmate ' s criminal history ,

• statements documenting a ny dispari ty between the inmate ' s self- report and supporting documentation ,

• a summary of the inmate's prior treatment experiences, and

• the spe cific diagnostic impressions and r ecommendations for treatment .

However , if treatment for the inmate is , or i s not indicated , the assessor is to document his or her analysis leading to the decision . In addition , when treatment is indicated all recommended interventions are to be detailed .

Substance Abuse assessments require this additional information :

• the inmate' s involvement with drugs and/or alcohol , a nd indicate if the inmate ' s use was 12 months before t he inmate 's arrest on his or her current offense .

Mental health assessments require this additional information :

• the inmate's current mental health funct ioning and status, and an assessment of medication compliance , if applicab l e .

The contractor shall send the evaluations with the monthly bil l; however , the Bureau may direct the contractor to fa x the information upon completion .

Ordinarily , evalua tions shall be faxed no later than 3 days afte r s eeing an inmate .

Transitional Drug Abuse Treatment Statement of Wor k Page 9

9 . CLINICAL TREATMENT PLAN. The clinical treatment plan must be based on the CBT theory . A clinical treatment plan must include goals and activities beyond abiding by RRC rules, employment and treatment attendance . The treatment plan should include goals to el iminate c riminali ty , identify specific criminal thinking errors/patterns and necessary reentry goals such as enhance family relationships , finances , education , etc .

A treatment plan must:

• have a specific statement of the inmate ' s problem that will be addressed ,

• contain measurable, t ime- bound goals,

• have specific action and activity steps to achieve those goals ,

• be individualized, signed by the inmate , and dated , and

• be r eviewed a nd updated as needed.

documented assessment by the TDAT s taff . It The clinica l treatment no later t han the second

The clinical treatment plan must be based on a f ormal , or intake interview, and clinical information provided should als o be cons istent with t he inmate's diagnosi s .

plan should be sent to t he Bureau with the monthly bill bill on which the inmate ' s name appears.

10 . MONTHLY PROGRESS REPORTS (MPRs). The treatment provider must submit information on the progress of all inmates receiving treatment with the monthly bill. At a minimum, the MPRs should contain:

• the inmate ' s p r ogress on each individual goal outlined in the treatment plan,

• each pertinent issue aff ecting transition into the community, (e .g., probl ems with family i ntegration, spe nding t i me with former associates) ,

• medication compliance , reasons for missed appointments , whether excused or un-excused, and

• instances of inappropriate behavior and any corrective action taken .

The MPR may be the contractor 's progress notes or similar material , if they address all areas listed above and specifically note progress on all treatment goals .

If the inmate is receiving medication monitoring from the contractor, the monthly progress report must include the name of the authorized practitioner who provided the medication monitoring , the date , length of contact , and comments (i . e ., adjustment, responsiveness , need for change in medication, etc . ).

There must be a collaborative effort to ensure a comprehensive plan is developed to effectively provide services to the dual diagnosed inmate .

Transitional Drug Abuse Treatment Statement of Work Page 10

The MPR must specify the name (s) of the c linicians providing group therapy, individual therapy, psychiatric evaluation, medication monitoring or assessment .

11 . CLINICAL INTERVENTIONS. An inmate may be removed from treatment for disruptive behavior or unsa t isfactory progress in treatment . The f ollowing behaviors r equire the treatment provider to document a nd not i fy the RRC and the TDAT Staff imme diately but not mor e than 24 hours after an incident , via telephone , of the following :

• actions which disrupt the treatment process of the inmate or other participants ,

• ongoing failure to participate , e . g ., s l eeping , a lack of motivation , fa ilure to complete

• group work or homework,

• continue d resistance to the therapeutic process,

• noncompliance with medication, mental health crisis or any significant incidents indicating the inmate is in distress ,

• illegal behavior , inc luding i llicit drug use, use of alcohol , demonstration of violent behavior(s), inc luding threatening statements , contact with victims , and un-excused a bsences f r om treatment appointments (e. g ., cance led , rescheduled , tardines s or broken appointments) .

In addi t ion , the treatment provider is obligated to report other relevant negative information which comes to their attention regarding an inmate ' s treatment or an inmate ' s behavior which may be a threat to themselves or to public safety. In response t o negative behavior the Bureau may request the treatment pr ovider to deliver an intervent i on or the Bureau may p r ovide an intervention .

The Bureau has a full range of disciplinary procedur es developed for inmates in federal custody. A copy of the Bureau 's Program Sta tement , Inmate Discipline & Special Housing Unit can be obtained by accessing the Bureau website at www . bop.gov.

12 . TERMINATION REPORT . There are several ways an inmate may be terminated from treatment . These include successful completion of treatment ; being removed from treatment due to lack of progress ; violation of rules of treatment or community placement ; or wi thdrawal . Regardless of how an inmate departs treatment the community-based treatment provider mus t complete a terminati on r eport for all participants . The treatment provider must submit a te rmination repor t which is narrative in form and addresses the following :

• diagnosis ,

• date(s) of service ,

• type of service (i ndividual, group, etc .),

• presenting problems,

• overall progress on treatment plan,

• modalities of t reatment provided,

• response to treatment , Tr ansitional Drug Abuse Treatment Stat ement of Work Page 11

• medication compliance, if applicable,

• reason for failure or removal , if applicable ,

• p rognosis , and

• recommendations for continued treatment needs and ongoing issues .

The termination report must be completed and forwarded to the TDAT office and the receiving U. S . Probation Office, ordinarily 15 working days p rior to the inmate ' s r elease date . TDAT staff wi ll provide t he name and address of the U. S .

Probation Officer contact . For inmat es removed for disciplinary and/or administrative reasons, the termination report must be sent within 10 working days of the inmate's removal from treatment .

13 . FILE MAINTENANCE . The treatment provider shall maintain a treatment file for each inmate. Bureau treatment files shall be maintained separately from non-Bureau files . The files should be maintained on-site, in a locked file cabinet or secure area. File material will be organized chronologically. The treatment provider should ensure complete confidentiality of all Bureau treatment records . Health I nsurance and Portabili ty and Accountability Act (HIPPA) is binding on treatment providers and allows fede ra l clients to obtain copies of their existing treatment records with the following exclusions : 1) information that could be a third party at risk , 2) psychotherapy notes, and

3) information that a third party provides on a confidential basis . If any federal client requests information f r om their file, contact TDAT staff prior to fulfill i ng their request .

The treatment file should include at a minimum the :

• Treatment Authorizat ion ,

• Transitional Drug Abuse Treatment Authorization for Release of Information Form,

• Agreement to Participate in Community Transition Program,

• Treatment Provider ' s Treatment Contract (if applicable),

• Sign-in/Sign- out Log,

• Assessment ,

• Treatment Plan,

• Clinical notes,

• Monthly Progress Reports,

• In-Prison Clinical Material(if provided) ,

• Termination Report , and

• Chronological Contact Sheet .

All clinical documentation has to be signed by the clinician (physician, counselor, etc.) who actually provided the service. Electronic signatures are not accepted.

Transitiona l Drug Abuse Treatment Statement of Work Page 12

I f electronic files are maintained by the contractor, TDAT staff shall be given ful l acces s to all required documentation .

COMMUNICATION

14 . ACCOUNTABILITY . Accountability is part of the treatment process and inmates are to be held respons i ble for the choices they make. The treatment provider mus t have a comprehensive inmate accountability program t hat ensures every inmat e is accounted for while a t the treatment provider's f acility .

Inmates must sign in documenting the actual time of arrival to the facility and sign out documenting the actual departure from the facility .

The contractor must submit a weekly treatment schedule, that includes the appointment dates and times f or each inmate , to t he RRC and, upon request , TDAT office no later than Thursday of the week prior to treatment .

15 . SIGN-IN/SIGN-OUT LOG. The contractor must maintain a sign-in/out log sheet for each f ederal inmate . The log sheets must accurately r e flect the type , durat ion and time services are rendered (actual time in treatment) . Copies of the log sheets must be maintained in each inmate ' s file and must be made available to Bureau staff upon request for review .

The logs must contain :

• the inmate ' s ful l name (printed or t yped),

• the inmate ' s regi ster number,

• the session date ,

• t he starting and ending time of the session ,

• the type of treatment , [i . e ., assessment (A) , individual (I) , group (G) ,etc.], and

• the inmate ' s signature after each session.

The logs must also contain the name of the staff member who conducted the counseling session as wel l as any intern / trainee or co-faci li tater who observed .

These documents will be reviewed during the monitoring of the contract , with the monthly invoices and at any time requested by the Bureau staff.

TDAT staff requires the original logs with each monthly bill .

16 . PARTNERSHIPS. Strong partnerships between treatment providers, Bureau facilities , Regional Offices , RRC, community corrections staff, U. S . Probation Officers, and TDAT staff will create an effective support system for inmates and wil l enhance public safety.

a . Bureau facilities , Regional Offices and Community Corrections Staff .

Bureau staff are a valuable resource for the treatment providers when dealing with resistance in t he treatment process. Treatment Providers are encouraged to use these resource s as needed with permission f rom TDAT staff. In addition , treatment p r oviders i n the local area of a Federal Insti t ution are encouraged to build a relationship with those institutions . The primary contact should

Transitional Drug Abuse Treatment Statemen t of Work Page 13 be t he institut ion' s Drug Abus e Treatment Coordinator wi th permission from TDAT s taff .

b . RRC Staff . Communication between the treatment provider and RRC staff ensures that continuous inmate accountability and public safety are maintained .

Regular contact (at least monthly) with RRC staff and o t her involved staff is essential. This may be accomplished throug h on- site v is its to the RRC, RRC staff ma king on -site visits to the treatment provider, telephone contact, or treatment providers may r equest to be a member of the RRC ' s community relations board .

RRC staff observe the inmate 's daily behavi or and can r einforce the importance of the treatment provider ' s role . The contractor shall document contacts with the RRC and make the documentation available for TDAT staff to review during monitorings .

c . U. S . Probation Office . The treatme n t provider i s s trongly enc o u raged to es tablish a rela t ionship wi th the U. S . Pr obation Office in the dis t rict they service . The U. S . Probation Of ficer often has contact with the inmate ' s family and has other per tinent information which may assist the clinician to better serve the inmate . Additionally, the U. S . Probation Officer has a vested inter est in the i nmate since most inmates a re released t o a term of Supervised Release .

d . Contractor 's Community Ne t work . The c ontractor should have o r d emonstrate the ability to es t ablish a community referral network (e . g . , housing , medical , educa tional/vocational, etc . ) , that supports/complements the inmate ' s life circumstance , treatment , and transition to the community .