Evaluation_Factors_Amendment.pdf

52.212-1 Instructions to Offerors - Commercial Items. (SEP 2006)

Failure to submit any of the requested information or follow any of the stated guidelines will result in the proposal being determined technically unacceptable without being evaluated.

Only questions received by the government to the attention of Amy McCormick at contracts@csb.gov by 5:00 pm ET on Friday, September 20, 2013 will be answered.

Only proposals received by the government to the attention of Amy McCormick at 2175 K St, NW, Suite 400, Washington, DC 20037 by 5:00 pm ET on Friday, October 4, 2013 will be evaluated.

The government anticipates that negotiations will be required but reserves the right to make an award without negotiations.

An offeror must submit each of the following as part of a complete proposal package.

Each section (a, b, c) must be independent of one another and there must be no duplication of information anywhere.

The total written proposal package including cover page, the provided pricing sheet and written non-price proposal may not exceed 25 pages in length. Three (3) videos with descriptions must also be submitted

a) Cover Page – Including the following information at minimum.

1. Company Name as it appears in SAM.gov

2. Company DUNS Number

3. Company Point of Contact (POC) for this acquisition including name, title, phone number, and email

b) Price Proposal

c) Non-Price Proposal

1. Technical Approach

2. Quality Assurance Plan

3. Three (3) Sample Videos

4. Sample Videos Descriptions

52.212-2 Evaluation - Commercial Items. (JAN 1999)

Award will be made to the responsible offeror whose proposal is determined to be the best overall value to the government. The government will consider awarding at a slightly higher price only to receive superior technical quality. The Contracting Officer will use the technical merits of each proposal and the price to determine the successful offeror. As technical merit becomes more equal, price may be the deciding factor. The mailto:contracts@csb.gov� technical evaluation team will determine the technical merits of each proposal and provide a written summary of the evaluation results to the Contracting Officer. The Contracting Officer will determine what trade-off between technical merit and price promises the greatest value to the government.

Price Proposal:

• Provide a firm fixed hourly rate for each labor category provided for one (1) base and four (4) option years based on the estimate of required hours needed.

The pricing must be entered on the pricing sheet provided. At a minimum, a projected hourly and annual rate for the positions listed on the pricing sheet must be completed for the quantity specified.

Non-Price Proposal Evaluation Factors:

• Technical Approach: The offeror shall provide a detailed action plan for carrying out the services as described in the PWS. This plan must demonstrate how the offeror will use sound business practices, qualified personnel, in-depth knowledge and experience, and communication skills to carry out the tasks listed in the PWS. The technical approach will be evaluated based on logic, efficiency, organization, and the demonstration of the offeror’s ability to effectively perform services and help the CSB achieve its goals.

• Quality Assurance Plan: The offeror shall provide a detailed plan for ensuring that services are performed to the highest level of quality possible and how performance problems will be resolved. The plan will be evaluated based on the offeror’s demonstration that they can efficiently deliver quality services and effectively resolve problems in a timely business manner.

• Sample Videos: An integral component of the contractor’s work will be to develop videos that recreate complex, highly technical, chemical process accidents based on technical reports, accident photographs, engineering drawings and schematics, witness accounts, and descriptions from CSB investigative staff. The offeror must provide three (3) sample videos that the offeror has previously produced, as described below. Each video must be directly related to industrial safety – with a preference for chemistry and/or engineering focus – and must include sequences of computer-generated animation that depict complex technical processes.

Offerors should describe previously-completed projects focused on chemistry, engineering, or highly-technical subject matters in the Offeror Experience section of the Technical Approach. Each video must be provided in DVD format. Each video must comply with the specified time requirements outlined below:

• 2 videos shall be 10 minutes to 30 minutes in length

• 1 video shall be 30 minutes to 60 minutes in length

Offerors may only submit sample videos for which they and/or their subcontractors were primarily responsible for overall project management, production, content, gathering of visual elements, scripting, filming, editing, special effects and animations, sound and color correction, field work, and post-production including any DVD mastering or development of video formats for web or broadcast. The videos will be evaluated based on ability to meet the content requirements and objectives of existing CSB safety videos (see www.safetyvideos.gov for examples) and on overall quality, including:

script quality, use of clear terms and language, quality of video editing, quality of DVD packaging and labeling, DVD menu quality, quality of video text and graphics, creative use of visual elements, technical accuracy, color and sound quality, quality of narration, quality of safety content and messaging, lighting, accuracy and detail of computer animations of chemical processes, quality of interviews, appropriate use of music and sound effects, quality of special video effects, and overall clarity of communication to audiences potentially ranging from senior industry executives to operators to government officials.

• Sample Videos Descriptions: Each video must have an accompanying written description of why the video was produced, when it was produced, what the goals of the video were, and what specific roles the offeror and/or its subcontractors played in the production of the video. The descriptions must be clearly marked and easily matched to one of the three (3) videos above.

These descriptions will not be evaluated independently. They will be used to assist in the evaluation of the videos.

http://www.safetyvideos.gov/�