RFQ CE-FY240912 Out-of-Town Transportation Palo Alto REVISED 9 20 24 2.pdf

UNITED STATES COURT OF APPEALS

FOR THE FEDERAL CIRCUIT

717 MADISON PLACE, N.W.

WASHINGTON, D.C. 20439

JARRETT B. PERLOW

CIRCUIT EXECUTIVE

KEISHA E. LYNCH

ASST. CIRCUIT EXECUTIVE

ADMINISTRATIVE SERVICES

202-275-8140

September 12, 2024 (Revised 9/20/24)

Re: Request for Quotation (RFQ) Requisition Number: CE-FY240912 Out-of-Town Sitting Transportation, Palo Alto

Summary:

The United States Court of Appeals for the Federal Circuit (CAFC), hereinafter referred to as the “Court”, is currently requesting quotations for the transportation of several judges and court personnel attending out-of-town sittings to and from various locations in the San Francisco, California metropolitan area from Tuesday, October 8 through Thursday, October 10, 2024.

This is a request for firm-fixed pricing, and will be awarded to the lowest priced, technically acceptable offer.

Background:

As one of only two Article III federal appellate courts with national jurisdiction, the U.S. Court of Appeals for the Federal Circuit adjudicates appeals from federal trial courts and federal agencies around the country in a variety of subject areas, including patents and trademarks, international trade, monetary claims against the United States government, federal personnel decisions, veterans’ benefits, and government contract disputes.

The swift and accurate resolution of these appeals provides surety and confidence to the private industry in inventing new pharmaceuticals or technological advancements, to importers and exporters of goods and products, to veterans seeking proper medical benefits, and to people entitled to compensation when wronged by the United States government.

Scope of Work:

The Court requires transportation services from a vendor with passenger vans and SUVs, as well as experienced, knowledgeable drivers. The primary pick-up and drop-off location each day will be a hotel in the San Francisco metropolitan area. Drivers shall pick up passengers from the hotel each the morning, drive to the destination, and drop off passengers at the designated drop-off points.

The exact times and destination will only be provided to the winning vendor upon award of contract and after signing a non-disclosure agreement (NDA).

At each destination, the drivers shall park, remain in place until the event ends, and then return the passengers to the hotel at the conclusion of the event.

Vehicle Requirements:

Tuesday, October 8, 2024: Destinations TBD

1. Two (2) SUVs

• Make and Model desired: Chevy Suburban, Cadillac Escalade, or equal.

• Each SUV must accommodate at least four (4) passengers.

• Estimated usage for each vehicle: seven (7) hours, 140 – 150 miles roundtrip.

2. Two (2) Multi-Passenger Minibuses or Vans

• Each vehicle must accommodate at least seven (7) passengers.

• Each must accommodate room for materials, such as stacks of paper and cases of legal documents.

• Estimated usage for each vehicle: seven (7) hours, 140 – 150 miles roundtrip.

Wednesday, October 9, 2024: Destinations TBD

1. Two (2) SUVs

• Make and Model desired: Chevy Suburban, Cadillac Escalade, or equal.

• Each SUV must accommodate at least four (4) passengers.

• Estimated usage for each vehicle: six (6) hours, 40 – 50 miles roundtrip.

2. Two (2) Multi-Passenger Minibuses or Vans

• Each vehicle must accommodate at least seven (7) passengers.

• Each must accommodate room for materials, such as stacks of paper and cases of legal documents.

• Estimated usage for each vehicle: six (6) hours, 40 – 50 miles roundtrip.

Thursday, October 10, 2024: Destinations TBD

1. Two (2) SUVs

• Make and Model desired: Chevy Suburban, Cadillac Escalade, or equal.

• Each SUV must accommodate at least four (4) passengers.

• Estimated usage for each vehicle: one at six (6) hours; one at five (5) hours, 115 –

125 miles roundtrip.

2. Two (2) Multi-Passenger Minibuses or Vans

• Each vehicle must accommodate at least seven (7) passengers.

• Each must accommodate room for materials, such as stacks of paper and cases of legal documents.

• Estimated usage for each vehicle: one at six (6) hours; one at five (5) hours, 115 –

125 miles roundtrip.

Total estimated driving hours for the period of performance: 75 – 80 driving hours.

Total estimated mileage for the period of performance: 575 – 650 miles.

General Requirements:

1. Drivers shall pick up passengers from the hotel each the morning, drive to the destination, and drop off passengers at the designated drop-off points (to be provided upon award of contract). Drivers shall then park, remain in place until the event ends, and then return the passengers to the hotel at the conclusion of the event.

2. U.S. Marshals will be involved with transportation of the judges and may provide a lead and/or follow vehicle on trips to/from the locations each day. Car service vehicles are expected to remain near these vehicles when in transit.

3. Destination signs shall be displayed in the window of the minibuses; the court shall provide the signage.

4. The Court requires the names and cell phone numbers of the drivers to facilitate pick up, drop off, and departure. Exact pick up and drop off times will be provided to the winning vendor upon award.

5. The Court requires an on-call point of contact (POC) from the car service company to communicate with should a driver not answer their phone.

6. The Court will provide a POC upon award of contract who will give the winning vendor more detailed information (e.g., pick up and drop off times, parking information, etc.)

Questions and Clarifications:

Email questions and requests for clarification to Reginald Jackson by 5:00 p.m. on Tuesday, September 24, 2024. CAFC will answer those questions and provide written responses to all proposers only if the answer to the questions changes any part of the statement of work or significant details related to this project.

Submission of Quotations:

Submitted quotes should include all applicable costs, less sales tax as the court is exempt from sales tax. A sales tax exemption certificate can be provided upon request.

If you are not currently actively registered with sam.gov then quotes should also contain a completed Form AO-213, Request for Vendor Information and TIN Certification, included in this RFQ, as the Court intends to pay for services via purchase order.

All responses to this request must be submitted by no later than 5:00 p.m. on Wednesday, September 25, 2024, through GSA e-Buy or via email or fax to the Contracting Officer. Hand or mailed proposals must be delivered by the same time to:

Reginald Jackson United States Court of Appeals for the Federal Circuit 717 Madison Place NW, Suite 413 Washington, DC 20439 Phone: (202) 275-8140 Fax: (202) 275-9678 E-mail: finance_procurement@cafc.uscourts.gov mailto:finance_procurement@cafc.uscourts.gov https://sam.gov/content/home mailto:finance_procurement@cafc.uscourts.gov

If you are not interested in providing a proposal, the Court asks that you kindly reply with a “no-bid” via email to finance_procurement@cafc.uscourts.gov.

Evaluation of Quotations:

All quotations received will be evaluated under the same procedures. An award for this RFQ will be made based on the lowest priced, technically acceptable offer. Quotations not received by the submission deadline will be treated as a “no bid”.

Enclosed:

AO213 Form mailto:finance_procurement@cafc.uscourts.gov

AO 213 (Rev. 5/22)

REQUEST FOR VENDOR INFORMATION AND TIN CERTIFICATION

Refer to the instructions page for further information on completing this form.

Note: Typed forms and forms that include a populated Type of Vendor may result in more efficient and precise processing. **For handwritten forms, please see the General Instructions for the list of options for the Type of Vendor, Part 3 - SSN/EIN, Part 5 - U.S. Tax Classification, and Part 8 - Account Type drop down menus.

Part 1 Payee Information Line 1. Payee Name:

Line 2. Additional payee information: (if applicable)

Part 2 Business Name (if different from above)

Part 3

Part 4 SAM UEI # (if applicable)

Part 5 **Select the appropriate U.S. tax classification for person or entity listed in Part 1, Line 1.

Part 6 Mailing Address (where payments, orders, and IRS 1099 forms, as applicable, will be sent)

State: Zip code:

State: Zip code:

Name:

Email Address:

1. The number shown on this form is my correct taxpayer identification number; and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the IRS that I am subject to backup withholding as a result of a failure to report all interest and dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined in the instructions).

The IRS does not require your consent to any provision of this document other than the certifications required to avoid backup withholding.

Signature: Date:

Sensitive information must be securely maintained and only visible to designated staff.

**Type of Vendor

Part 7 Additional Address Information (if different from above)

Street address:

City:

Part 8 Electronic Funds Transfer (EFT) Information Owner(s) name as it appears on bank account:

Bank Name:

**Select an Account Type: Routing # (9 digits):

Account Number: (do not include check number)

Part 9 Certification Under penalties of perjury, I certify that:

Intern vendors only (effective end date):

Street address:

City:

Point of Contact (if different from Part 1, Line 1 above)

Phone #: (no dashes) Email address:

Enter only one TIN in the appropriate box. The TIN must match the name given in Part 1, Line 1.

EIN: or - -- SSN:

General Instructions Purpose of the AO 213: The Judiciary utilizes the AO 213 to collect information necessary to facilitate payment. For many payments, the Judiciary is required to file an information return (e.g., 1099-MISC; 1099-NEC; 1099-INT) with the IRS and, therefore, must obtain payees’ correct names and associated TINs to do so. If a TIN is not provided, a payee may be subject to backup withholding – situations where the Judiciary must withhold a certain percentage to ensure the IRS receives any tax due on the payment.

Payments disbursed by the Treasury on the Judiciary’s behalf must collect payee TINs to comply with the Treasury’s TIN Policy.

Payee TINs, obtained through this form, may be used by the government to collect and report on any delinquent amounts arising out of the payee’s relationship with the government.

**Vendor Type: Select the option from the Vendor Type drop down menu that most accurately reflects current business operations or type of individual requiring a payment from the Judiciary.

The following are the available choices for this drop down menu:

• Billing/Accounts Receivable

• Business Entity

• Court Reporter

• Fed Pub Defender

• Intern

• Juror

• Refund

Intern vendors, enter the effective end date only if intern vendor is selected in the Type of Vendor drop down.

Part 1, Line 1 Do not leave this line blank. Enter only one name for you or your entity. The name should match the name on your or your entity’s U.S. tax return.

Part 1, Line 2 If this form is being completed so that a Treasury check may be issued payable to more than one person or entity, or if an EFT payment will be issued to an account owned jointly, enter in Part 1, Line 1 the name of the person or entity whose TIN you entered in Part 3. Additional names (e.g., “and” or “or”) or additional information for U.S. Treasury check payments (e.g., “care of”) must be entered in Part 1, Line 2.

Part 2 If you have a business or DBA name, you may enter it in Part 2.

Part 3 **TIN Type: Select the appropriate TIN type from the TIN drop down menu. The following are the available choices for this drop down menu:

• EIN

• SSN

Enter your or your entity’s TIN in the appropriate box. The TIN must be the TIN associated with the one person or one entity listed in Part 1, Line 1. If you are a resident alien and you do not have – and are not eligible to get – an SSN, your TIN is your ITIN. Enter it in the social security number box. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN.

If the LLC is classified as a corporation or partnership, enter theentity’s EIN.

Part 4 If applicable, enter your 12 alpha-numeric SAM Unique Entity Identifier (SAM UEI).

Part 5 **U.S Tax Classification: Select the appropriate box in Part 5 for the U.S. tax classification of the person or the entity’s whose name is entered in Part 1.

The following are the available choices for this drop down menu:

• Attorney or Law Firm (including LLCs and corporations)

• C Corporation (non-health/medical care provider nor attorney/law firm)

• S Corporation (non-health/medical care provider nor attorney/law firm)

• Government Entity (fed, state, local)

• Individual

• LLC - C Corp (non-health/medical care provider nor attorney/law firm)

• LLC - S Corp (non-health/medical care provider nor attorney/law firm)

• LLC - Partnership (non-health/medical care provider nor attorney/law firm)

• Medical or Health Care Provider (including LLCs and Corporations)

• Non-Profit

• Partnership

• Single-member LLC

• Sole Proprietor

• Trust/Estate

Part 6 Enter your address (number, street, and apartment or suite number). This is where your paper Treasury check and any information returns (e.g., 1099-MISC;

1099-NEC; 1099-INT), if applicable, will be mailed.

A point-of-contact (POC), email, and phone number may be entered, if desired. A POC must be entered should the POC differ from the entity or individual in Part 1, Line 1.

Part 7 If you have an additional address other than the address provided in Part 6, such as a physical address different from the mailing address for payment and information returns, you may enter it here.

Part 8 The Routing Number must be nine digits. If you are unsure of your banking information, consult your financial institution.

**Account Type: You must identify your account as either checking or savings to ensure our payment is accepted by your financial institution.

The following are the available choices for this drop down menu:

• Checking

• Savings

Part 9 You must cross out item 2 if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.

For item 3, you are considered a U.S. person, for federal tax purposes, if you are:

• An individual who is a U.S. citizen or U.S. resident alien;

• A partnership, corporation, company, or association created or organized in, or under the laws of, the United States;

• An estate (other than a foreign estate); or

• A domestic trust (as defined in 26 CFR 301.7701-7).

For a joint account EFT payment or a joint payment by a Treasury check, only the person whose TIN is shown in Part 3 should sign.

APPLICABLE JUDICIARY TERMS AND CONDITIONS

The terms and conditions in the GSA contract are invoked by referencing the GSA contract number in the delivery order. The following standard judiciary provisions and clauses are also incorporated into this request and will be included in the resulting delivery order.

The following judiciary provisions, that the contracting officer has indicated are applicable, are incorporated in this solicitation: [Contracting officer check as appropriate.]

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

_X Provision 2-100, Brand Name or Equal (APR 2013)

Provision 3-135, Single or Multiple Awards (JAN 2003)

Clause B-5, Clauses Incorporated by Reference (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx/

The contractor shall comply with the clauses in this paragraph that the contracting officer has indicated as being incorporated in this delivery order: [Contracting officer check as appropriate.] X Clause 1-15 Disclosure of Contractor Information to the Public (AUG 2004) X Clause 2-35 F.o.b. Destination, Within Judiciary’s Premises (JAN 2003) Clause 2-130 Energy Efficiency in Energy-Consuming Products (APR 2013) Clause 2-135 IEEE Standard for Environmental Assessment of Personal

Computer Products (APR 2013) http://www.uscourts.gov/procurement.aspx http://www.uscourts.gov/procurement.aspx/

X Clause 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases

(JUN 2014)

Clause 6-85 Commercial Computer Software License (APR 2013) Clause 6-105 California E-Waste Fee (APR 2013) X Clause 7-30 Public Use of the Name of the Federal Judiciary (JUN 2014) X Clause 7-35 Disclosure or Use of Information (APR 2013) Clause 7-115 Availability of Funds (JAN 2003) X Clause 7-130 Interest (Prompt Payment) (JAN 2003) X Clause 7-140 Discounts for Prompt Payment (JAN 2003) X Clause 7-235 Disputes (JAN 2003)

(The contracting officer may incorporate additional clauses – by reference or in full text – or provisions in the above template, provided they do not duplicate or conflict with clauses which are in the GSA contract. Refer to the Guide to Judiciary Policy, Vol 14, Chapter 1, Appx 1B to determine, if the provision or clause can be included by reference or must be included in full text. If any provisions are incorporated by reference, Provision B-1 also must be marked as applicable. Use of certain clauses/provisions may require a one-time delegation of procurement authority.)