RFQC_24_052 Traffic Sign and Wayfinding Sign .pdf

Addendum Number 1

REQUEST FOR QUALIFIED CONTRACTOR

(“RFQC”) 24-052

Traffic Sign and Wayfinding Sign Maintenance, Traffic Control, Road Closure, and Special Events Services

COMPLETE THIS ADDENDUM, SIGN and SUBMIT with the RFQC

RESPONSE DUE DATE: April 12, 2024, 2:00 p.m.

To All Prospective Offerors: In reference to the RFQC listed above, the following changes are hereby incorporated into the RFQC.

**Questions**

Number Question Response

1. Based on prior and anticipated service level agreements or guidelines what is the expected response times for acknowledging work orders to ensure timely and efficient handling of requests?

The contractor will review and respond to assigned work orders on a daily basis. Work orders will be assigned and completed based on the priorities in Section 3.4.1 of the RFQC. Contractor will provide daily reports of work orders completed as well as update the City’s work order database. Contractor will provide a one-week look ahead schedule for work. Also refer to Sections 3.7 and 3.12 of the

RFQC.

2. Are we responsible for maintaining and tracking the inventory?

The contractor will provide inventory maintenance and asset management support as provided for in Section 3.8 of the RFQC. The City maintains a GIS-based existing field inventory of traffic signs, traffic control devices, and wayfinding signs. The contractor will assist the City in keeping the inventory current when new signs or materials are installed in the field.

The contractor will update and maintain the City’s electronic inventory of signs and barricades used for road closures and detours. As provided in Section 3.10.a, the City will provide a tablet with a data service plan which will be used for inventory updates.

3. Will the awardee be responsible for preventive maintenance?

The contractor will maintain traffic signs as provided in Section 3.4 of the RFQC to include, but not limited to checking sign conditions, retro-reflectivity, cleaning, and removing obstructive vegetation.

4. Are we going to be responsible for implementing a quality inspection protocol prior to your inspection?

Yes, all work performed for this project will be constructed to the requirements of Section 3.3 of the RFQC . The awarded contractor project manager shall inspect all completed work prior to City inspection.

I hereby acknowledge receipt of Addendum Number 1 for #24-052 Traffic Sign and Wayfinding Sign

Maintenance, Traffic Control, Road Closure, and Special Events Services and have incorporated the changes into my response for the above-mentioned Request for Qualified Contractor.

COMPANY NAME:

CONTACT PERSON:

ADDRESS:

CITY: _________________________________STATE: ___________ ZIP: ________________________

PHONE: ________________ FAX: _______________

EMAIL ADDRESS: ______________________________________

SIGNATURE: ____________________________________________

DATE: ______________________________________