HEA_utilization_solicitation_for_purchase_order_FINALPM2.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

N/A

Not Applicable

ETHIOPIA/LOCAL/OAA CODE 16. ADMINISTERED BYCODE

X

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR720663

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/14/2019

Tigist Yifru (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

03/14/2019 1600 C

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

72066319Q00002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 REQ-663-19-000048OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Addis Ababa, Ethiopia P.O. Box 1014 Office of Acquisition & Assistance USAID/Ethiopia

15. DELIVER TO

00000

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USAID/Ethiopia

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Solicitation to acquire services for the utilization of Household Economy Approach (HEA) Baseline Results and Data in Ethiopia.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Martin Fischer

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES/PRICES 3

B.1 PURPOSE 3

B.2 CONTRACT TYPE 3

B.3 PRICE 3

B.4 PAYMENT SCHEDULE 3

B.5 PAYMENT 4

SECTION C - DESCRIPTION/SPECIFICATIONS 5

C.1 TITLE 5

C.2 OBJECTIVE(S) 5

C.3 BACKGROUND 5

C.4 RESULTS AND GOALS 7

C.5. SERVICES REQUIRED 8

SECTION D - PACKAGING AND MARKING 9

D.1 BRANDING POLICY 9

D.2 BRANDING STRATEGY 9

SECTION E - INSPECTION AND ACCEPTANCE 10

E.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY 10

REFERENCE 10

E.2 INSPECTION AND ACCEPTANCE 10

SECTION F - DELIVERIES OR PERFORMANCE 11

F.1 PERIOD OF PERFORMANCE 11

F.2 PLACE OF PERFORMANCE 11

F.3 PERFORMANCE STANDARDS 11

F.4 DELIVERABLES 11

F.5 KEY PERSONNEL 12

F.6 LOGISTICS 13

F.7 REPORTING REQUIREMENTS 13

SECTION G - CONTRACT ADMINISTRATION DATA 14

G.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY 14

REFERENCE 14

G.2 ADMINISTRATIVE CONTRACTING OFFICE 14

G.3 CONTRACTING OFFICER'S AUTHORITY 14

G.4 TECHNICAL OVERSIGHT 14

G.5 ACCEPTANCE AND APPROVAL 15

G.6 INVOICES 15

SECTION H - SPECIAL CONTRACT REQUIREMENTS 16

H.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY 16

REFERENCE 16

SECTION I - CONTRACT CLAUSES 17

I.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY 17

REFERENCE 17

I.2 FAR 52.212-4 TERMS AND CONDITIONS—COMMERCIAL ITEMS 18

(MAY 2015). 18

I.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED 27

IMPLEMENTING STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS. 27

I.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 34

SECTION K - REPRESENTATIONS, CERTIFICATIONS,

AND OTHERSTATEMENTS OF BIDDERS 35

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS— 35

COMMERCIAL ITEMS (OCT 2016) 35

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS 50

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY 50

Request for Quotation (RFQ) Number 72066319Q00002 Utilization of Household Economy Approach (HEA) Baseline Results and Data

REFERENCE 50

L.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (Oct 50 2016) 50

L.3 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE. 54

(APR 1991) 54

L.4 52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY. (APR 1991) 54

L.5 GENERAL INSTRUCTIONS: 54

L.6 DELIVERY INSTRUCTIONS 55

L.7 TECHNICAL APPROACH (see Section M.1) 56 L.8 KEY PERSONNEL (see Section M.1) 56

L.9 PAST PERFORMANCE INFORMATION 57

L.10 INSTRUCTIONS FOR PREPARATION OF THE PRICE SECTION 57

L.11 INSTRUCTIONS FOR THE PREPARATION OF THE BRANDING IMPLEMENTATION

PLAN AND THE MARKING PLAN 58

SECTION M - EVALUATION FACTORS FOR AWARD 59

M.1 EVALUATION CRITERIA 59

M.2 PAST PEFROMANCE 59

SECTION B - SUPPLIES OR SERVICES/PRICES

B.1 PURPOSE

The purpose of this Purchase Order is to acquire the services for the utilization of Household Economy Approach (HEA) Baseline Results and Data, including training, developing guidance and training materials linked to Ethiopia HEA database.

B.2 CONTRACT TYPE

This is a Firm Fixed Price Purchase Order. For the consideration set forth in the Purchase Order, the Contractor shall provide the services and deliverables described in Section C “Statement of Work” and Section F.3 “Deliverables”.

B.3 PRICE

The Firm Fixed Price for this Purchase Order is $______.

B.4 PAYMENT SCHEDULE

The payment schedule for this purchase order is as follows:

Training materials and guidelines for LEAP/LIAS tool – Section F.4.a $______ Training materials and guideline for PSNP graduation analysis tools

– Section F.4.b $______ National consolidated database – Section F.4.c $______ Train a cadre of HEA experts in NDRMC and FSCD – Section F.4.d $______ Activity oversight and technical support to NDRMC and partners For development and implementation of tools – Section F.4.e

1st 100 days of professional technical labor $______ 2nd 100 days of professional technical labor $______ 3rd 100 days of professional technical labor $______ 4th 100 days of professional technical labor $______ 5th 100 days of professional technical labor $______ 6th 100 days of professional technical labor $______ 7th 100 days of professional technical labor $______ 8th 100 days of professional technical labor $______ Last 36 days of professional technical labor* $______

Total: $______

*Payment may be made on a proportional basis at the end of the order for any specified level of effort above if accepted by the COR.

B.5 PAYMENT

The paying office information is included in Section G.6

END OF SECTION B

SECTION C - DESCRIPTION/SPECIFICATIONS

C.1 TITLE

Utilization of Household Economy (HEA) Baseline Results and Data Activity.

C.2 OBJECTIVE(S)

The Household Economy Approach (HEA) is a widely used framework for understanding food security, livelihoods and poverty. It is a methodological approach and analytical tool that has the potential to inform future programing by improving understanding of the context in intervention areas, and enhancing targeting and coverage. The current USAID-supported HEA contract ends on March 31, 2019. The proposed purchase order will provide targeted technical support and information products to improve the strategic utilization and uptake of HEA baseline results and data over the next nine months (April – December 2019).

The objective of the utilization of HEA data is to expand the use of the HEA to support federal and regional efforts to identify and address chronic and acute food insecurity (continuum of response). It will build on the knowledge and understanding of livelihood zones accumulated from the HEA baseline work and outcome analyses to create analytical tools and a pool of skilled HEA practitioners and analysts within government, NGOs and universities. It will enhance the application of HEA for development and humanitarian planning and for analyzing the effectiveness of programming. It will contribute to USAID/Ethiopia’s new development strategy and the Global Food Security Strategy objectives in the areas of resilience and risk management planning, implementation and assessment of impacts.

C.3 BACKGROUND

The United States Agency for International Development (USAID) awarded the HEA activity to Save the Children (SC) Federation Inc. in April 2016. The main goal was to support USAID’s Development Objective 1: Increased Growth and Resiliency in Rural Ethiopia by promoting practical applications of sub-national livelihood information to aid GoE and its partners in decision-making processes, both on emergency response and development planning, and to build the capacity for Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA).

The HEA activity aimed to provide current knowledge, analytical capacity and skills to inform pathways to increased growth with resilience in Ethiopia. In support of IR 1: Improved knowledge of risks and vulnerabilities, the HEA activity updated 165 livelihood zone baseline profiles, identified fundamental changes in livelihoods, and supported the use of baseline information in Woreda Disaster Risk Profile (WDRP) development. In support of IR 2:

Strengthened monitoring, analysis, forecasting and warning services, the HEA activity built eight regional Livelihoods Impact Analysis Spreadsheets (LIAS), identified triggers and warning stages for monitoring and early warning by livelihood zones, and updated and maintained tools to analyze key parameter data.

The HEA activity developed a country-wide standardized approach with quantifiable databases/profiles differentiated by livelihood zones and wealth groups, re-orientated seasonal assessments to ensure that the special characteristics of each livelihood zone and wealth group are considered, and built the capacity of federal and regional officials to gather and analyze data and monitor the food and non-food needs of the population. Over 500 Government of Ethiopia (GoE) and partner staff have been trained in developing HEA baselines and using the information to support decision making on early warning, disaster risk reduction and social protection. The household-level databases provide a rich data set with potential for tailoring crisis-response based on early warning of the impact of shocks, and for development planning including future geographic targeting of the PSNP.

The HEA now forms the foundation of GoE’s national early-warning system, informs policy on rural poverty and helps evaluate the impact of GoE’s flagship food security program the Productive Safety Nets Program (PSNP). GoE has requested continued USAID support to the HEA activity and development partners recognize the importance of expanding the application of the HEA data, as demonstrated by requests from OCHA, IPC and the World Bank. NDRMC recently formed National Early Warning Technical Committee (NEWTC) to work towards establishing a multi hazard, multi-agency early warning system. The utilization of HEA will directly support GoE’s efforts to develop a modern and efficient system of hazard detection, risk analysis and disaster prevention and mitigation, allowing for earlier, more sophisticated and more effective responses to impending crisis, helping to avert the worst possible outcomes, saving lives, livelihoods and government and donor resources.

The utilization of HEA will strengthen tools and capacity to guide evidence-based decision-making. It will build on the strengths of the existing resources including extensive livelihoods baseline data, remote sensing based crop yield estimates from LEAP, woreda disaster risk profiles, and the wide network of woreda level officials engaged in monitoring. It will improve the system by developing a set of computer aided software and hardware to facilitate the integration of existing early warning tools and data systems. It will improve data gathering, analysis, and reporting protocols. It will automate the integration of four hazard data streams and link them to baseline livelihoods data to generate early warning and needs assessment estimates at any given time during the year. It will greatly increase the efficiency and capacity of the current system by providing user-friendly, simplified analysis from the woreda up to national level, and tailored data entry and analysis applications for analysts and decision-makers.

The deliverables in this purchase order will support the strategic goals of USAID’s Country Development Strategy (CDCS) and the Journey to Self-Reliance. It will support The National Disaster Risk Reduction and Management Council (NDRMC) and partners’ efforts to strengthen early warning systems, information management and analytical capacity for evidence-based decisions.

C.4 RESULTS AND GOALS

C.4.1. Expand national and partners’ capacity to use HEA for early warning and DRR in order to consolidate and strengthen achievements made so far:

The HEA methodology is used by NDRMC for the bi-annual seasonal assessment for determining humanitarian assistance needs. Starting in 2019 it will also be used to develop graduation thresholds and benchmarks for the PSNP. To consolidate the achievements made so far, USAID/Ethiopia will build additional Federal, Regional and partner capacity in HEA analysis, to include growing the cohort of HEA experts within the Early Warning and Response Directorate at NDRMC which is responsible for the utilization of HEA tools.

More emphasis will be placed on training regional and sub-regional disaster risk management and early warning staff on outcome analysis and seasonal assessments. This will include regional and sub-regional Food Security Bureaus promoting partner access to the HEA information through training to improve proficiency in HEA data sets and analysis, and capacity to determine graduation benchmarks in coming years. Training will respond to stakeholder demand for HEA information and enhance capacity to independently utilize datasets for a range of applications.

Key partners will include NDRMC, FSCD, FAO, IPC, OCHA, WFP and the World Bank.

This support is critical to enhance NDRMC and stakeholder ownership of the datasets for handover. Increasing focus on the regions and woredas is also important to enhance regional ownership and utilization of the data.

Planned activities:

1. Develop LEAP/LIAS guidance and training materials linked to Ethiopia HEA dashboard.

2. Train NDRMC and partners at all levels to build the capacity needed at sub-national level to make the LEAP/LIAS system work.

3. Strengthen outcome analysis capacities through training down to zone, woreda level to create a critical mass of trained manpower and complement LEAP- LIAS (Up to 500 persons)

C.4.2. Innovate and expand HEA applications to contribute to the development of a scalable safety net and resilience planning

A key strategic objective is to contribute to the design of scalable safety nets mechanisms and to integrate the assessment and response systems that address both chronic and acute food insecurity. The utilization of HEA will provide analysis and products that provide clear methodology and processes for the scalable safety nets and resilience building. This process will be accomplished in close consultation and collaboration with the Early Warning Technical Committee, NDRMC, Food Security Coordination Directorate, and the PSNP

Donor Working Group. In addition, using the outcome analysis in combination with time series data, a resilience measurement tool can be developed that allows USAID and IPs to model the effect of interventions on households’ ability to recover from a shock.

It also includes developing capacity in the Federal Food Security Coordination Directorate (FSCD) which is responsible for PSNP. FSCD and Food Security Staff at the regional level plan to use HEA for implementing graduation from the PSNP across the country and under the current HEA activity’s graduation analysis, the benchmarks are being developed. To make effective use of these benchmarks, Federal and Regional Food Security Staff require an understanding of how they are constructed, therefore training a cohort of Food Security Staff in each region, who understand the model, is necessary as an immediate task.

Planned Activities:

1. Provision of technical support to Food Security Coordination Directorate and NDRMC staff to facilitate the development a graduation guideline document and scalable safety net guideline that support graduation and trigger additional needs/scalability.

2. Training of Food Security staff at all levels (Federal, Regional and Woreda) to understand HEA tool, use results and generate results to guide future graduation benchmark development, estimate graduate figures and apply the tool to the Scalable Safety Net.

C.5. SERVICES REQUIRED

The contractor will provide services to achieve the deliverables specified in Section F.4. In addition, the contractor will provide activity oversight and technical support to NDRMC and partners for implementation of tools during the contract period.

END OF SECTION C

SECTION D - PACKAGING AND MARKING

D.1 BRANDING POLICY

The contractor must comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracting” (version from January 2, 2015) at http://www.usaid.gov/policy/ads/300/320.pdf; and USAID "Graphic Standards Manual" available at www.usaid.gov/branding:

http://www.usaid.gov/sites/default/files/documents/1869/USAID_Graphic_Standards_Manual.pdf or any successor branding policy.

D.2 BRANDING STRATEGY

The branding strategy for this PO, as specified in USAID ADS 320.3.2.1 is as follows:

Program Name: Utilization of Household Economy (HEA) Baseline Results and Data Activity.

Branding: The branding must incorporate the message: The assistance is “from the American People sponsored by USAID.”

Desired Level of Visibility: USAID identity must be prominently displayed on commodities or equipment; in printed, audio, visual or electronic public communications; in studies, reports, publications, web sites, and all promotional and informational products; and events.

Organizations to Acknowledge: The branding may acknowledge other organizations deemed as partners of an event or deliverable; products under this purchase order that are produced in collaboration with the Government of Ethiopia should acknowledge the technical and coordination role of the NDRMC, PSNP and/or Ministry of Agriculture. If other entities, donor or Government, work on other tools required under this purchase order, then these entities should be either acknowledged or co-branding should occur.

END OF SECTION D

http://www.usaid.gov/policy/ads/300/320.pdf http://www.usaid.gov/branding http://www.usaid.gov/sites/default/files/documents/1869/USAID_Graphic_Standards_Manual.pdf

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY

REFERENCE

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:http://farsite.hill.af.mil/vffara.htm and http://transition.usaid.gov/policy/ads/300/aidar.pdf

(a) FAR 52.202-2 , Clauses Incorporated by Reference. The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

52.246-4 -- Inspection of Services -- Fixed-Price.

E.2 INSPECTION AND ACCEPTANCE

USAID/Ethiopia inspection and acceptance of the service takes place at:

USAID/Ethiopia P.O.Box 1014 Entoto Road Addis Ababa, Ethiopia

The COR is authorized to inspect, approve and accept all services provided by the contractor under this Purchase Order.

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

Period of performance for this Purchase Order is from April 1 to December 31, 2019.

F.2 PLACE OF PERFORMANCE

The place of performance under this Purchase Order is Ethiopia.

F.3 PERFORMANCE STANDARDS

Evaluation of the contractor's overall performance in accordance with the performance standards set forth in Section C will be conducted jointly by the COR and the Contracting Officer, and shall form the basis of the contractor's permanent performance record with regard to this contract.

Evaluation of the contractor's overall performance will be in accordance with FAR 42.15 and corresponding USAID procedures. The contractor‘s performance will be evaluated at contract completion, utilizing the following factors:

a. Quality of Product or Service

b. Timeliness of Performance

c. Business Relations

d. Meeting Small Disadvantaged Business Subcontracting Requirements/Goals

e. Effectiveness of Key Personnel and Subcontractors

F.4 DELIVERABLES

The contractor will deliver the following By December 31, 2019:

a. Develop training materials for LEAP/LIAS tool and guidelines on how to cascade trainings to the lower levels of the administrative structures; and provide certification that up to 500 Ethiopian nationals from federal and regional staff have been trained and are capable of using the LEAP/LIAS tool for monitoring and outcome analysis.

b. Develop training materials for PSNP graduation analysis tools, and guidelines on how to cascade these trainings to the lower levels of the administrative structures; and provide certification that up to 80 Trainers of Trainers have been trained and are capable of cascading PSNP graduation analysis guidelines training.

c. A national consolidated database that stores all HEA baseline information and LIAS information acquired to date using analytical and mapping software.

d. Train a cadre of HEA experts in NDRMC and FSCD (minimum of 5 from each institution) to manage and administer the database and analysis tools.

e. 836 days level of effort of professional technical services for all services specified in Section C.5 (including activity oversight and technical support to NDRMC and partners for implementation of tools) and all deliverables above during the period of performance. Professional technical labor includes the Chief of Party and all employees or consultants who provide technical assistance or support related to activity oversight and technical support to NDRMC and partners. It does not include any labor relating to administrative or other support.

F.5 KEY PERSONNEL

Key personnel must be available immediately upon contract signature to initiate the assignment in Ethiopia. The Chief of Party is considered Key Personnel.

Key Personnel Position:

1) Chief of Party

The following is specific qualifications desired for key personnel:

a) Education Requirements: Master’s Degree in humanitarian program management, economics, sociology, natural disaster risk sciences, environment, climate change adaptation, rural development; or related field of study.

b) Experience Requirements: Ten (10) years or more of progressively responsible work experience implementing Household Economy Approach (HEA) Disaster Risk Reduction (DRR) and/or Climate Change Adaptation (CCA) programs in developing countries with demonstrated strong management and coordinating skills. Experience including research on DRR and/or CCA capacity building, developing HEA analytical tools and training is desirable.

c) Specialized Knowledge/Skills: Excellent verbal and written communication skills.

Incumbent preferably has demonstrated Information Communication Technology (ICT) skills especially networking, developing and implementing DRR and early warning tools.

Demonstrated professional competence, knowledge and understanding of DRR/CCA, experience in developing and managing HEA, DRR/CCA research and analysis tools.

d) Anticipated Program Role: This individual shall act as the key liaison between USAID/Ethiopia and all other counterparts, implementing partners and Government of Ethiopia officials involved with the program. The position requires significant coordination skills, broad general and technical knowledge, experience in developing countries and skills to ensure coherence and consistency. Her/his primary responsibilities are aimed at providing overall leadership management and general technical direction of the entire program, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the contract.

F.6 LOGISTICS

USAID/Ethiopia will not provide any logistical support. The contractor is responsible for all its logistics and support requirements including all on-site work; the contractor shall arrange its own transportation to and from the USAID office and pay directly for boarding and lodging costs.

F.7 REPORTING REQUIREMENTS

The Contractor will be required to provide USAID with monthly updates regarding the progress of this contract.

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY

REFERENCE

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: http://farsite.hill.af.mil/vffara.htm and http://transition.usaid.gov/policy/ads/300/aidar.pdf.

AIDAR 752.2, Clauses Incorporated by Reference (Feb 1998). The Contractor shall comply with the following USAID Acquisition Regulation (AIDAR) clauses that are incorporated by reference:

752.7003 Documentation for payment. (NOV 1998)

752.7025 Approvals. (APR 1984)

752.7032 International Travel Approval and Notification Requirements (APR 2014)

752.7034 Acknowledgment and Disclaimer. (DEC 1991)

G.2 ADMINISTRATIVE CONTRACTING OFFICE

The Administrative Contracting Office is:

Local Address International Address USAID/Ethiopia USAID/Ethiopia Acquisition and Assistance Office Acquisition and Assistance Office Entoto Road 2030 Addis Ababa Place Addis Ababa, Ethiopia Washington DC 20521-2030

G.3 CONTRACTING OFFICER'S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this purchase order and notwithstanding any provisions contained elsewhere in this purchase order, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the purchase order terms and conditions, including ceiling price.

G.4 TECHNICAL OVERSIGHT

USAID/Ethiopia shall provide technical oversight and communication to the Contractor through the designated Contracting Officer Representative (COR), including, but not limited to, accepting or rejecting all deliverables specified. The COR has no authority to change the requirements or deliverables in the purchase order nor to require any action that is not required in the purchase order. A separate letter designating the COR will be provided to the Contractor.

G.5 ACCEPTANCE AND APPROVAL

In order to receive payment, all services and deliverables must be accepted and approved by the COR.

G.6 INVOICES

Submission of invoices shall be done electronically.

Soft or Electronic copies of the invoice shall be sent to:

addispaymentsectionofm@usaid.gov with a copy to the Contracting Officer Representative’s email address.

(i) Send via email, one invoice, all other required supporting documents, and SF- 1034 Public Voucher for Purchases and Services Other Than Personal.

(ii) The SF-1034 must be signed,

(iii) The invoice should provide the bank account details which should include the bank account number, the bank name and address, the SWIFT Code and the ABA number.

END OF SECTION G

mailto:addispaymentsectionofm@usaid.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY

REFERENCE

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: http://farsite.hill.af.mil/vffara.htm and http://transition.usaid.gov/policy/ads/300/aidar.pdf.

AIDAR 752.2, Clauses Incorporated by Reference (Feb 1998). The Contractor shall comply with the following USAID Acquisition Regulation (AIDAR) clauses that are incorporated by reference:

752.228-3 Worker's Compensation Insurance (Defense Base Act). (DEC 1991) 752.228-7 Insurance - liability to third persons. (JUL 1997) 752.229-70 Federal, state and local taxes.

752.7010 Conversion of U.S. Dollars to Local Currency. (APR 1984)

752.7013 Contractor-Mission Relationships. (OCT 1989)

752.7027 Personnel. (DEC 1990)

752.7033 Physical fitness. (JUL 1997)

END OF SECTION - H

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING PURCHASE ORDER CLAUSES INCORPORATED BY

REFERENCE

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: http://farsite.hill.af.mil/vffara.htm and http://transition.usaid.gov/policy/ads/300/aidar.pdf.

(a) FAR 52.202-2 , Clauses Incorporated by Reference

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

52.202-1 Definitions. (NOV 2013) 52.203-7 Anti-Kickback Procedures. (MAY 2014) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (APR 2014) 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) 52.215-23 Limitations on Pass-Through Charges. (OCT 2009) 52.216-7 Allowable Cost and Payment. (JUN 2013) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving. (AUG 2011) 52.225-25 Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran--Representation and Certification. (NOV 2011) 52.228-3 Workers' Compensation Insurance (Defense Base Act). (JUL 2014) 52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013) 52.243-1 Changes - Fixed Price. (AUG 1987) 52.244-6 Subcontracts for Commercial Items. (NOV 2016)

(b) AIDAR 752.2, Clauses Incorporated by Reference (Feb 1998). The Contractor shall comply with the following USAID Acquisition Regulation (AIDAR) clauses that are incorporated by reference:

752.7004 Emergency locator information. (JUL 1997)

752.7006 Notices. (APR 1984)

I.2 FAR 52.212-4 TERMS AND CONDITIONS—COMMERCIAL ITEMS

(MAY 2015).

(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the “hourly rate” for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the “hourly rate” attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken.

[Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may—

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to—

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or (ii) The conduct of one or more of the Contractor’s employees selected or retained by the Contractor after any of the Contractor’s managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause—

(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are—

(A) Performed by the contractor;

(B) Performed by the subcontractors; or (C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) Materials means—

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate: [Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) Sub-contract means any contract, as defined in FAR subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contractor a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.- (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed.

Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial item at 2.101, the price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the—

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor—

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the Contractor’s payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall—

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and (2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct costs (e.g., travel, computer usage charges, etc. Insert “None” if no reimbursement for other direct costs will be provided.

If this is an indefinite delivery contract, the Contracting Officer may insert “Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert ‘None’.”]

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: [Insert a fixed amount for the indirect costs and payment schedule. Insert “$0” if no fixed price reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert “Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert ‘None’).”]

(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the then stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the then revised estimate of the total amount of effort to be required under the contract.

(3) Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the Schedule has been increased, any hours expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price.

(4) Access to records. At any time before final payment under this contract, the

Contracting Officer (or authorized representative) will have access to the following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer):

(i) Records that verify that the employees whose time has been included in any invoice meet the qualifications for the labor categories specified in the contract;

(ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment—

(A) The original timecards (paper-based or electronic);

(B) The Contractor’s timekeeping procedures;

(C) Contractor records that show the distribution of labor…